[Ord. No. 456-02]
The Board of Commissioners has authorized the Municipal Clerk to establish written procedures and procedural forms for compliance with the Open Public Records Access Law in accordance with the provisions as contained in N.J.S.A. 47:1A-a et seq.
[Ord. No. 456-02]
The Municipal Clerk shall be the custodian of government records for the Borough of Cape May Point. The Chief Financial Officer is designated as the deputy records keeper for records other than public safety. The City of Cape May Police Chief is designated deputy records keeper for all public safety records.
[Ord. No. 456-02; Ord. No. 572-09; Ord. No. 586-10]
a. 
The following costs shall be charged for copies and other requested material from the Borough in accordance with N.J.S.A. 47:1A-5b:
1. 
Basic per page copy fees, actual cost not to exceed:
(a) 
8 1/2 x 11: $0.05 per page
(b) 
8 1/2 x 14: $0.07 per page
(c) 
Should the actual costs to produce paper copies exceed the $0.05 and $0.07 rates, the Borough may charge the actual cost of duplication;
(d) 
The Borough will provide electronic records free of charge (i.e. records sent via e-mail and fax); and
(e) 
The Borough will charge the actual cost to provide records in another medium (i.e. computer disc, CD-ROM, DVD).
b. 
In accordance with said statute, the Municipal Clerk has established a fee of $15 per hour for research or retrieval of any records requested which are not readily accessible or are required to be retrieved from storage or archives by the Borough of Cape May Point in order to provide same. This fee is in addition to any copy fees.
c. 
For duplication of records when the actual costs exceed the rates as provided by statute or whenever the nature, format, manner of collection or volume of a government record requested to be provided by the Borough pursuant to the statute is such that the record cannot be reproduced by ordinary document copying equipment in ordinary business size or involves an extraordinary expenditure of time and effort to accommodate the request, the Borough shall charge a special service charge in addition to the actual cost of duplicating the record that shall be determined to be reasonable and shall be based on the actual direct cost of providing the copy, which special service fee shall not exceed the amount of $15 per hour.
d. 
For records in which a record request is made to provide records in the same medium in which the Borough maintains the record, in addition to the actual cost of duplication, the Borough shall charge a fee that shall be reasonable and based on the cost of the technology used for same or the labor cost of the Borough or other personnel providing the service that is actually incurred by the Borough or is attributable to the Borough for programming, clerical or supervisory assistance required for both.