[Ord. No. 99-34 § 1]
Every claim against the Borough shall be presented on a bill
form provided by the Borough, shall contain a detailed bill of items
or demand specifying particularly how the bill or demand is made up,
and shall contain a certification of the party claiming payment that
the same is correct. Every such claim shall be delivered to the Chief
Financial Officer, or such other person as may be designated by the
Mayor and Council.
[Ord. No. 99-34 § 2]
The Chief Financial Officer or other person authorized by the
Mayor and Council to receive claims shall forthwith present all certified
bills to the officer or other duly designated employee of the Borough
having knowledge of the facts, for certification that the goods have
been received or services rendered.
[Ord. No. 99-34 § 3; Ord. No. 04-30]
The Chief Financial Officer or other person authorized by the Mayor and Council to receive claims shall thereafter present every claim, certified as hereinabove provided for by this section to the Borough Treasurer who is hereby designated as the certifying and approving officer of the Borough of Tenafly. The Borough Treasurer shall ascertain that the claim has been certified as required by subsection 2-70.2 and by N.J.S.A. 40A:5-16b. The Treasurer shall also ascertain the existence of proper and sufficient appropriations for the payments to be made and determine that there is legal authority for the payments, evidenced by action of the municipal department, or agent or officer of the Borough in respect to the goods or services ordered and the incurring of the expense therefor. The Treasurer shall certify that the requirements of this section have been met and shall thereafter present every claim to the Borough Administrator. The Borough Administrator shall approve all claims submitted for payment. Any claim disapproved by the Borough Administrator shall be referred back to the Chief Financial Officer for review with the appropriate Department Director for revisions, if necessary, and resubmission.
[Ord. No. 99-34 § 4]
All bills, claims or demands which have met the requirements of subsection 2-70.3 shall then be set forth in and annexed to a bill list and resolution which shall be presented to the Borough Council for approval or disapproval at a regular or special public meeting of the Borough Council and after approval shall be listed in the minutes and thereafter presented to the Borough Treasurer for payment in due course. Any claim disapproved shall be referred back to the Chief Financial Officer for review with the Borough Administrator and appropriate Department Director for revisions, if necessary, and resubmission.
[Ord. No. 99-34 § 5]
All bills, claims or demands and any other obligations of the
Borough which have been approved for payment shall be paid by check.
All checks, except for payroll checks, shall be signed by the Mayor
and countersigned by the Treasurer or, in the absence of the Treasurer,
by the Deputy Treasurer, and Borough Clerk or, in the absence of the
Borough Clerk, by the Borough Administrator. Facsimile plates and
signature stamps may be utilized for the signatures of the Mayor,
Borough Clerk, and Borough Administrator.
[Ord. No. 1186 § 1]
No insurance company authorized to issue fire insurance policies in this State shall pay any claims in excess of $2,500 on any real property located within the Borough pursuant to any insurance policy issued or renewed after the adoption of this section and the filling of same with the Commissioner of Insurance unless and until either an official certificate of search for municipal liens pursuant to N.J.S.A. 54:5.12, certifying that all taxes, assessments or other municipal liens or charges levied and assessed and due and payable against the property have been paid or a certified copy of the Resolution adopted pursuant to subsection 2-71.2 is submitted to the insurance company.
[Ord. No. 1186 § 2]
The Mayor and Council may enter into an agreement with the owner of any fire damaged property to pay in full all delinquent taxes, assessments or other municipal liens by installments pursuant to N.J.S.A. 54:5-19 for the redemption of the tax sale lien by installment payments pursuant to Article 7 of Chapter 5 of Title 54 of New Jersey Statutes Annotated. If the Mayor and Council is satisfied that the claim for fire damages is to be used to restore or improve the fire damaged property, the agreement shall be approved by resolution of the Borough Council and a certified copy thereof shall be forwarded to the applicable insurance carrier.
[Ord. No. 1186 § 3]
This section shall be construed in accordance with the provisions
in N.J.S.A. 17:36.8 et seq. and shall not abrogate rights of appeal
or rights to enforce tax liens.
[Ord. No. 1186 § 4]
This section shall take effect immediately upon passage and
publication according to law and filing with the State Commissioner
of Insurance pursuant to N.J.S.A. 17:36-8 et seq.
[Ord. No. 02-26; Ord. No. 05-12 § 1]
a.
Charges and Fees.
2.
The fee for duplicating audio tapes of meetings of a public agency
of the municipality shall be $5 per audio tape.
3.
The fee for duplicating computer records eligible for disclosure
under the law onto 3.5 inches diskettes shall be $2 per diskette.
4.
Whenever the nature, format, manner of collation or volume of government
record requested to be copied involves an extraordinary expenditure
of time and effort to accommodate the request, the special service
charge allowed to be charged in accordance with this law shall be
the overtime rate of the employee(s) of the Borough of Tenafly directed
by the Custodian of Government Records to respond to the specified
request, provided the work is performed outside regular business hours,
in addition to both the direct actual cost of duplicating any requested
record requiring extraordinary duplication methods and those requested
records to be duplicated by regular routine means readily available
within the operation of the municipality. The requestor shall have
the opportunity to review and object to the charges prior to their
being incurred, as provided by P.L. 2001, c.404.
5.
Nothing in this section shall be construed as requiring the municipality
to furnish copies of any privileged documents or those documents designated
as advisory, consultative or deliberative as defined within the law,
or other documents that are not deemed public information in accordance
with N.J.S.A. 47:1A-1 et seq.
6.
The following fees shall be charged for the purchase of the items
listed below:
(a)
Revised General Ordinances ("Code Book"): $200
(c)
Supplements (for those persons purchasing the Code Book or Land
Development Regulations and requesting supplements) shall be charged
at the cost per supplement as provided to the Borough of Tenafly by
the codification company contracted with such preparation.
[Ord. No. 1157 § 11; Ord. No. 98-06 § 1]
Pursuant to statutory authority found in N.J.S.A. 54:4-64.d
the following fees are established:
a.
The fee established for the first duplicate copy of a tax bill requested
by a mortgagee, servicing organization or property tax processing
organization is $5.
b.
The fee established for each subsequent duplicate copy of the same
tax bill in the same fiscal year requested by a mortgagee, servicing
organization or property tax processing organization is $10.
[Ord. No. 1157 § 8; Ord. No. 92-10 § 1]
a.
Accident Reports. A fee in the amount of $3 shall be charged for
accident reports issued by the Borough Police Department.
b.
Case Reports. The fee for case reports issued by the Borough Police
Department shall be $10.
c.
Combat Auto Theft Program (C.A.T.). The fee for the informed consent
form and decal shall be $3.
d.
Fingerprinting. The fee for noncriminal fingerprinting to be charged
by the Police Department shall be $3.
e.
Good Conduct Letter. The fee for a good conduct letter issued by
the Police Department shall be $3.
f.
Police Photos. The fee for police photos or photos prepared by the
Police Department shall be $3.50.
[Ord. No. 06-22; Ord. No. 13-12; Ord. No.
2014-20]
The additional fee charged to the individual or company hiring
an off-duty police officer to compensate the Borough for the use of
police vehicle(s) is as follows:
[Ord. No. 1157 § 6; Ord. No. 02-03]
$10 per cubic yard for unscreened humus and $18 per cubic yard
for screened humus. This rate schedule applies to commercial users
only.
[Ord. No. 04-31 § 1]
a.
All requests for discovery in matters pending in the Tenafly Municipal
Court shall be submitted through the Municipal Prosecutor.
b.
The following fees shall be payable by the requestor to the Borough
of Tenafly for the discovery provided:
1.
$0.75 per page for each of the first 10 pages photocopied.
2.
$0.50 per page for each of the next 10 pages photocopied.
3.
$0.25 per page for each of the pages photocopied thereafter.
4.
Actual postage for any discovery sent by mail.
5.
$0.25 for the envelope for any discovery sent by mail.
6.
Photographs will be photocopied at the rates established herein.
If requests are made for duplicate photographs, the actual cost of
making the photographs shall be charged.
7.
Duplication of videotapes constitute an extraordinary duplication
process and will be charged at the rate of $5 per videotape.
8.
On any item that cannot be photocopied on the Borough copy machine
or is not otherwise provided for in this schedule, the actual cost
incurred in making the copy shall be charged.
c.
Where the discovery must be obtained from an entity other than the
Borough of Tenafly; i.e., another police department, the actual costs
paid to the other entity shall be paid by the requestor.
[1]
Editor's Note: Former § 2-73, Mutual Aid Assistance
Agreement for Fire Protection, was repealed 12-8-2020 by Ord. No. 20-21.
[Ord. No. 08-05 § 1]
No current or prospective employee, instructor, or volunteer
shall be permitted to work or to serve as a volunteer for any Borough
sponsored or cosponsored youth program without first submitting their
name, address, social security number, date of birth, fingerprints,
other information required pursuant to this section, and written consent
to the Borough for a criminal history record background check to be
performed on an annual basis.
[Ord. No. 08-05 § 2]
As used in this section:
Shall mean any programs sponsored by the Borough of Tenafly,
the Tenafly Recreation Department or its cosponsored, nonprofit, youth
serving organization, or the Tenafly Youth Center.
Shall mean a determination of whether a person has a criminal
record by cross-referencing that person's name and/or fingerprints
with those on file with the Federal Bureau of Investigation, Identification
Division and/or State Bureau of Identification of the New Jersey State
Police.
Shall mean information collected by criminal justice agencies
concerning persons and stored in the computerized data bases of the
New Jersey State Police SBI Criminal History Information System, the
National Law Enforcement Telecommunications System or other states'
computerized repositories and notations of arrests, indictments, or
other formal criminal charges, and any dispositions arising there
from, including convictions, dismissals, correctional supervisions
and release.
Shall mean the Tenafly Police Department.
Shall mean that a person was found guilty following a trial,
entered a guilty plea, entered a no contest plea accompanied by a
court finding of guilty, regardless of whether there was an adjudication
of guilt (conviction) or a withholding of guilt.
Shall mean any purpose, other than administration of criminal
justice or criminal justice purpose, including employment and licensing,
for which applicant fingerprints or name search requests are submitted
by authorized requestors, as required or permitted by a Federal or
State statute, rule or regulation, executive order, administrative
code provision, local ordinance, resolution or by this ordinance,
to the State Bureau of Identification for the dissemination of criminal
history record information.
Shall mean any corporation, association or other organization
established pursuant to Title 15 of the Revised Statutes, Title 15A
of the New Jersey Statutes or other law of this State, but excluding
public and non-public schools, which provides recreational, cultural,
charitable, social or other activities or services for persons younger
than 18 years of age, and is exempt from Federal income taxes.
Shall mean the New Jersey State Bureau of Identification
created by P.L. 1930, c. 65 (N.J.S.A. 52: 1-12 et seq.) a bureau within
the New Jersey Division of State Police.
[Ord. No. 08-05 § 3]
a.
The Borough requires that all employees, instructors, and volunteers,
18 years of age and older, of the Recreation Department, Youth Center,
or a cosponsored nonprofit youth servicing organization request through
the Recreation Department that the State Bureau of Investigation conduct
a criminal history record background check on each prospective and
current employee or volunteer of the organization.
b.
The Division of State Police shall inform the Police Department and the individual whether the person's criminal history record background check reveals a finding of guilt as defined herein of a disqualifying crime or offense set forth in subsection 2-74.5 of this section.
c.
The Recreation Department shall conduct a criminal history record
background check only upon receipt of the written consent to check
from the prospective or current employee or volunteer.
d.
The information received pursuant to the criminal history background
check shall be confidential and shall not be disclosed outside of
the Police Department and Recreation Department and shall not be shared
with organizations and/or agencies outside the Borough unless required
by law.
e.
The Borough shall bear the costs associated with conducting the criminal
history record background checks.
[Ord. No. 08-05 § 4]
a.
Prospective or current employees, instructors, and volunteers, nonprofit
youth servicing organizations and/or employees and volunteers of Borough
sponsored or cosponsored programs involving minors shall submit their
name, address, social security number, date of birth, fingerprints,
other required information and written consent on forms supplied by
the Borough to the Recreation Department for the criminal history
record background check to be performed. The Recreation Department
shall submit this documentation to the State Bureau of Identification.
b.
The Police Department shall act as a clearinghouse for the collection
and dissemination of information obtained as a result of conducting
criminal history record background checks pursuant to this section.
c.
The Recreation Department may, in their discretion, engage the services
of a third party independent agency authorized by the Chief of Police
of the Tenafly Police Department to conduct the criminal history record
background checks authorized pursuant to this section.
[Ord. No. 08-05 § 5]
a.
A person shall be immediately disqualified from employment or serving
as a volunteer or instructor if that person refuses to submit written
consent and/or fingerprints to the Police Department and/or Recreation
Department.
b.
A person shall be disqualified from employment or serving as a volunteer
or instructor if that person's criminal history record background
check reveals a record of being found guilty as defined herein of
any of the following crimes or offenses:
1.
In New Jersey, any crime or disorderly persons offense:
(a)
Against the person including homicide, murder, manslaughter,
assault, threats, stalking, kidnapping, robbery, carjacking, or bias
intimidation regardless of the amount of time since the offense.
(b)
Against the family, children or incompetents, meaning those crimes and disorderly persons offenses including but not limited to sexual offenses set forth in Chapter 14 of Title 2C of the New Jersey Code of Criminal Justice regardless of the amount of time since the offense.
(c)
Involving theft as set forth in Chapter 20 of Title 2C of the New Jersey Code of Criminal Justice within the past 10 years.
(e)
Against property including arson, forgery and fraudulent offenses,
burglary or theft within the past 10 years.
(f)
Involving any controlled dangerous substance or controlled substance
analog as set forth in N.J.S.A. 2C: 35-10 within the past 10 years.
(g)
Involving driving while intoxicated as set forth in N.J.S.A.
39: 4-50 within the past five years or multiple offenses within the
past 10 years.
2.
In any other state or jurisdiction, conduct which, if committed in
New Jersey, would constitute any of the crimes or disorderly persons
offenses described in paragraph 2 of this subsection.
c.
A person shall be disqualified from employment or serving as a volunteer or instructor if that person's criminal history record background check reveals any pending charge(s) of one or more of the crimes or offenses described in subsection 2-74.5b1 of this section until the final adjudication of the case, or until the successful and satisfactory completion of any programs such as pre-trial intervention, conditional discharge, and/or all suspended criminal proceedings.
[Ord. No. 08-05 § 6]
a.
Any employee, instructor, or volunteer aggrieved by a decision of
the Recreation Department disqualifying said employee or volunteer
pursuant to said criminal history background check may appeal to the
Appeal Panel. A written notice of appeal on a form prescribed by the
Borough setting forth the reasons for the appeal shall be filed with
the Borough Clerk within 10 days of the decision of the Recreation
Department.
b.
The Appeal Panel shall conduct an appeal hearing within 30 days of
the day on which the notice of appeal was filed with the Borough Clerk.
c.
The Appeal Panel shall consist of one member of the Recreation Commission
designated by the Recreation Commission Chairman; the Tenafly Chief
of Police or his designee; and one member of the Governing Body, preferably
the Council Liaison to the Recreation Commission, selected by the
Governing Body.
d.
Not later than 30 days after the conclusion of the hearing, the Appeal
Panel shall issue its findings of fact and decision in writing to
the appellant, the Recreation Department, Borough Administrator and
Borough Clerk.
e.
The decision of the Appeal Panel shall be final.
[Ord. No. 09-03 § 1; Ord. No. 10-04 § 1]
Pursuant to N.J.S. 43:15C-2, the following positions are deemed
to be eligible for and shall participate in the Defined Contribution
Retirement Program:
a.
Borough Administrator;
b.
Director of Finance;
c.
Director, Department of Code Enforcement;
d.
Director of Public Works;
e.
Director of Recreation;
f.
Director of Youth Services;
g.
Senior Citizen Director;
h.
Borough Attorney;
i.
Borough Engineer;
j.
Municipal Prosecutor;
k.
Alternate Municipal Prosecutor;
l.
Public Defender;
m.
Municipal Court Judge.
[Ord. No. 09-03 § 1]
Individuals serving in the following positions are exempt from
Defined Contribution Retirement Program membership, pursuant to N.J.S.
43:15C-2:
[Ord. No. 09-03 § 3]
If an individual is appointed to one of the positions listed in subsection 2-75.1 and the individual is not serving in a position as described in subsection 2-75.2 above, the Pension Certifying Officer of the municipality may determine that the individual is not required to join the Defined Contribution Retirement Program if that individual:
a.
Was an active participant in the Public Employee Retirement System
on July 1, 2007 and continuously since that time; or
b.
Has been appointed pursuant to a valid promotional process; or
c.
Is appointed on a temporary, interim, or "acting" basis to a position requiring State Certification as set forth in subsection 2-75.2 herein, and is in pursuit of the required certification; or
d.
Meets such other exceptions that may be approved by the Local Finance
Board or the Division of Pensions and Benefits.
[Ord. No. 09-03 § 4]
This section shall be implemented, construed and subject to
the aforesaid Chapter 92 of the Laws of 2007 (N.J.S. 43:15C-1 et seq.)
as amended from time to time, and any regulations or guidance documents
from the Local Finance Board or the Division of Pensions and Benefits.
[Ord. No. 2018-29]
All full time, part-time, temporary and seasonal employees and elected public officials who receive compensation from the Borough of Tenafly are mandated to have direct deposit of their compensation as of January 1, 2019 in accordance with Chapter 28 P.L. 2013, as defined under N.J.S.A. 52:14-15f(b).
[Ord. No. 2018-29]
Municipal employees may request, in writing, an exemption from
the direct deposit mandate to the Borough of Tenafly Administrator.
Such requests will be presented to the Borough Council at the next
regularly scheduled meeting of the Borough Council after the request
is received by the Administrator. The Borough Council may grant such
an exemption by Resolution and for good cause.
