[Amended at time of adoption of Code (see Ch. 1, General
Provisions, Art. I)]
In accordance with 65 ILCS 5/3.1-35-120, the City Clerk shall
preserve all warrants returned to him and shall keep his books and
accounts in the manner prescribed by the City Council. All of the
City Clerk's warrants, books and vouchers, and all papers pertaining
to his office, may be examined at any time by the Mayor or any member
or committee of the City Council.
[Amended at time of adoption of Code (see Ch. 1, General
Provisions, Art. I)]
In accordance with 65 ILCS 5/3.1-35-120, the City Clerk shall
pay over to the City Treasurer weekly (or more often if required by
the City Council) all money collected by him from any source whatsoever,
taking the City Treasurer's receipt therefor.
[Amended at time of adoption of Code (see Ch. 1, General
Provisions, Art. I)]
In accordance with 65 ILCS 5/3.1-35-125, the City Clerk shall
make a monthly written report to the City Council of all money collected
by him, the account whereon collected, or any other official matters
the City Council shall require.
[Amended at time of adoption of Code (see Ch. 1, General
Provisions, Art. I)]
In accordance with 65 ILCS 5/3.1-35-130, the City Clerk is
prohibited from keeping the City's money in his possession, or in
the possession of any other person for his use, beyond the time prescribed
for payment to the City Treasurer. Any violation of this provision
shall subject the City Clerk to removal from office pursuant to 65
ILCS 3.1-55-15.
In accordance with 65 ILCS 5/9-2-79 and 65 ILCS 5/9-2-85, the
City Clerk shall publish special assessment notices and make returns
of delinquent special assessments, where applicable, as required by
the aforementioned statutes.
In addition to the statutory duties described above, the City
Clerk shall be responsible for issuing City vehicle licenses, vending
machine licenses, business licenses, liquor licenses authorized by
the Mayor (as the Local Liquor Control Commissioner), and shall receive
fees due to the City for such licenses and permits as well as fees
and charges due for any other City service for which payment of filing
fees or other City charges are required (including but not limited
to: payment for water and sewer services, filing fees for applications
for zoning bulk area variances, zoning special use permits and annexations
and publications of notices required for hearings on applications
filed). The City Clerk shall be custodian of the City files and records
relating to his office, which shall be maintained in an orderly fashion
and available for inspection during business hours.