County of Monmouth, NJ
 
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Table of Contents
Table of Contents
The administrative functions, powers and duties of the County government shall be allocated and assigned among and within the departments established by this Administrative Code, by Board resolution, and as required by law with respect to the County officers established under the Constitution of the State of New Jersey. Each Freeholder shall be assigned to a Departmental area of responsibility for the purpose of the exercise of the executive and legislative powers of the Board. (Res. No. 09-60)
The following departments are established as the administrative departments of the government of the County of Monmouth:
a. 
Department of Human Services (Section 9-5);
b. 
Department of Finance. (Section 9-6);
c. 
Department of Public Works and Engineering (Section 9-7). (Res. No. 09-60; Res. No. 2011-0541)
Each Department Head shall be qualified by education, training and experience for the duties of his office as required by law or resolution of the Board. Department Heads shall be appointed by the Board unless otherwise required by New Jersey Statute or this Code.
All Department Heads, except those whose manner of appointment or election to office is specified by statutory law or whose employment is governed by New Jersey Civil Service Commission provisions, are employees at will and may be removed by the Board. (Res. No. 09-60)
A Department Head may serve simultaneously in a subordinate position within his department, as may any other employee, without additional compensation.
Under the direction of the assigned Freeholder and supervision of the Administrator and subject to the approval of the Board, each County Department Head shall:
a. 
Direct and supervise the work of the Department and its employees through such divisions and offices as may be established;
b. 
Consult with the appropriate Division Head about the assignment of functions, powers, and duties of subordinate officers and employees within the Department or Division, modify such assignments as necessary and direct the Division Head to implement the same;
c. 
Delegate to Division Heads such powers and authority as he may deem necessary for the efficient administration of the Department;
d. 
Report as directed by the County Administrator on the activities and accomplishments of the Department;
e. 
Implement such procedures and regulations as may be established by the Administrator or the Board for the proper administration of County affairs;
f. 
Serve as the principal officer of the Department and shall be responsible to the Administrator for all of the Department's operations;
g. 
Be responsible for the custody of all books, records, documents and property under the Department's control;
h. 
Direct and supervise the Division Heads in such a manner as to coordinate and control the work product of the Department;
i. 
Insure that each Division designates a responsible employee to authorize all purchase requisitions on behalf of the Division. (Res. No. 09-60)
Subject to this Code and with the approval of the Administrator, the Department Head may make, promulgate and enforce rules and regulations governing the care, use and custody of County property under his jurisdiction, the rendering of services by his department, and the conduct and discipline of employees in his department consistent with personnel policies and union contracts.
A Department Head shall have the authority to recommend the appointment and discipline of their departmental employees, subject to New Jersey Civil Service Commission provisions and County policies and procedures.
The work of each department shall be distributed among such divisions as are established by this Administrative Code and by resolution of the Board. (Res. No. 09-60)
Each division shall have a Division Head who shall be the principal officer of the division. The Division Head shall be responsible to the Department Head for all of the operations of his division. Each Division Head shall be appointed by the Board and shall serve at the pleasure of the Board subject to applicable civil service rules, regulations and requirements. (Res. No. 09-60)
Each Division Head shall be qualified by education, training and experience for the duties of his office as required by law or resolution of the Board.
Each head of an organization component, whether department, division, or office, shall set and maintain certain standards and procedures within such component of authority. These fundamental responsibilities of uniform application shall be to:
a. 
Administer the affairs of the department, division, or office and supervise and direct the various sections within his organization;
b. 
Develop an effective liaison with other segments of the administration, particularly with those sections whose operations coordinate with or relate to their department, division, or office;
c. 
Keep his immediate supervisor informed of the activities within his segment and submit recommendations for their modification and improvement;
d. 
Advise his superior about and coordinate and control the budgetary program of his section and assure the efficient management and utilization of allotted funds;
e. 
Simplify and consolidate all activities under him and eliminate such activities that are not essential;
f. 
Consider and evaluate communications from the public to determine the degree of acceptance of the service provided by the department, division, or office and determine administrative priorities for the services to be rendered;
g. 
Consider all communications received by or referred to him from other departments, divisions, or offices concerning matters for which he is responsible and effectuate appropriate action in each case;
h. 
Coordinate the activities of the various staff personnel under his direction and keep them fully informed on the policies and programs of those in higher authority in the administration;
i. 
Maintain an adequate record of information for immediate and future reference;
j. 
Direct a periodic program of inspection and review if the various departments, divisions, or offices under his authority including physical facilities and operational methods in order to keep himself fully informed of conditions and requirements that relate to activities under his authority;
k. 
Provide for the orientation, training and setting of performance standards for all personnel in his department, division, or office;
l. 
Represent his department, division, or office to the public and other agencies, both within and outside the County government, when matters pertaining to subjects within his jurisdiction require such a liaison in a dedicated, ethical and professional manner;
m. 
Institute a policy of courtesy and tact for all employees dealing with the public;
n. 
Discharge the responsibilities otherwise imposed on the department, division, or office.
Changes in the organization of the County government, including combination, termination or creation of departments, divisions or offices; the transfer of responsibilities between departments, divisions or offices; or changes in salaries of department heads shall be made by resolution of the Board. Any such resolution may revise, modify, alter or abolish any provision contained in this Administrative Code.
A Department Head may be appointed by the Board to serve as the head of any division, and a Division Head may be appointed by the Board to serve as the head of any office. (Res. No. 09-60)
Division Heads shall be in the unclassified service unless otherwise determined by the Board at the time of appointment.
With the approval of the Board, appropriate offices may be established within any department to facilitate execution of the department's responsibilities. (Res. No. 09-60)
There shall be a Department of Human Services for the purpose of developing a comprehensive approach to meeting the human service needs of Monmouth County residents; to coordinate and organize human services programs and activities; and to insure judicious allocation of resources. (Res. No. 87-366)
The responsibilities of the Department of Human Services shall include:
a. 
Providing planning, coordination and management with respect to human services in the County;
b. 
Administering various contracts involving the provisions and/or pass-through of Federal, State and County funds to local organizations for the operation of various human services for County residents;
c. 
Establishing effective programs for the allocation of County funds to local organizations to support human services and conducting such evaluations and assessments of the agreements in order to insure accountability for such funding provided;
d. 
Conducting needs assessments, securing funding and developing new human service programs to meet the changing or expanding needs of the County residents;
e. 
Developing and implementing new programs to meet human service needs of County residents. (Res. No. 87-366)
The Department of Human Services shall include the following divisions:
a. 
Division on Aging, Disabilities and Veterans Interment.
1. 
Supervisor of Veterans Interment. Pursuant to N.J.S.A. 38:17-2, the Board shall appoint a Supervisor of Veterans Interment in the manner as provided by this statute.
2. 
Office on Aging. Pursuant to N.J.S.A. 40:23-6.41 the Board shall appoint an Executive Director, who shall be a person qualified by training and experience to direct the work of such office, to administer the work of the County Office on Aging.
b. 
Division of Mental Health and Addiction Services.
1. 
Office of Mental Health Services.
2. 
Office of Addiction Services.
(a) 
Intoxicated Driver Resource Center.
c. 
Division of Social Services.
d. 
Division of Planning and Contracting.
1. 
Office of Planning and Contracting.
e. 
Division of Transportation.
f. 
Division of the County Adjuster.
1. 
Pursuant to N.J.S.A. 30:4-34, the Board shall designate the County Adjuster.
g. 
Division of Health Care Facilities.
h. 
JDAI (Juvenile Detention Alternatives Initiative).
i. 
Board of Health. (Res. No. 09-60; Res. No. 2011-0541)
The Department of Human Services shall have the following advisory bodies:
a. 
Advisory Council — Office on Aging.
b. 
Board of Alcohol and Drug Abuse Services.
c. 
Human Services Advisory Council.
d. 
Mental Health Board.
e. 
Senior Citizen and Disabled Resident Transportation Advisory Committee.
f. 
Tuberculosis Control Unit.
g. 
Youth Services Commission. (Res. No. 09-60; Res. No. 2011-0541)
The Department of Human Services shall have the following liaison bodies:
a. 
Human Relations Commission.
The Department of Finance shall include the Department of Finance which shall be responsible for the procurement of goods and services to carry out the functions of all departments, divisions, and agencies of Monmouth County government.
a. 
The Director of the Department of Finance shall be the Chief Financial Officer who shall be appointed in a manner as provided by N.J.S.A. 40A:9-28.4.
b. 
Pursuant to N.J.S.A. 40A:9-27, the Board shall appoint a County Treasurer for a time and a manner as provided by this statute. (Res. No. 09-60)
The Department of Finance shall include the following divisions and offices:
a. 
Division of Purchasing.
1. 
Pursuant to N.J.S.A. 40A:9-30, the Board may appoint a Purchasing Agent in the manner provided by the aforementioned statute.
2. 
In the Division of Purchasing there shall be designated a Public Agency Compliance Officer to insure compliance with N.J.S.A. 10:5-33.
b. 
Division of Economic Development.
c. 
Division of Consumer Affairs.
d. 
Division of Weights and Measures.
e. 
Construction Board of Appeals.
f. 
Improvement Authority.
g. 
Board of Taxation.
h. 
Division of Workforce Development. (Res. No. 09-60; Res. No. 2011-0541)
Reserved. (Res. No. 2011-0541)
The County may appoint County Auditors who shall report directly to the Board as provided by N.J.S.A. 40A:9-29 to oversee expenditures and the receipt of monies. (Res. No. 09-60)
Pursuant to N.J.S.A. 40A:5-4, the Board shall cause an annual audit of its books, accounts and financial transactions to be made and completed within six (6) months after the close of its fiscal year. Pursuant to N.J.S.A. 40A:5-4, the Board shall employ a Registered Municipal Accountant of New Jersey to prepare its annual audit.
There shall be a Department of Public Works and Engineering. The Department shall provide public works services that are vital to the health, safety and well-being of County residents. The Department is responsible for building, designing, operating and maintaining systems that connect local, state and national infrastructure. The Department reviews all subdivision and site plan applications for impacts to County road and drainage facilities and for compliance with County design standards. Site inspections, field measurements and photographic documentation are made along with final inspections to insure compliance with County approvals. The Department provides oversight for snow and ice control, bridge and road repairs, traffic safety, storm water monitoring, solid waste management and mosquito control. The Department also oversees routine tree trimming, hazardous tree removals, insect and disease control, tree replacement and capital planting projects. The Department manages, maintains and purchases the County's vehicles and the Reclamation Center. (Res. No. 09-60)
The Department of Public Works and Engineering shall include the following divisions and offices:
a. 
Division of Bridges.
1. 
Pursuant to N.J.S.A. 27:14-24, the Board may appoint a Superintendent of Bridges. Pursuant to N.J.S.A. 27:14-24, the Board may also appoint an Assistant County Superintendent of Bridges.
b. 
Division of Engineering.
1. 
Pursuant to N.J.S.A. 27:14-24 and N.J.S.A. 40A:9-43, the Board shall appoint a County Engineer.
c. 
Division of Shade Tree Commission.
d. 
Division of Highway.
1. 
Pursuant to N.J.S.A. 27:14-24 and N.J.S.A. 40A:9-44, the Board shall appoint a Supervisor of County Roads. Pursuant to N.J.S.A. 27:14-24, the Board may also appoint an Assistant Supervisor of County Roads.
e. 
Division of Fleet Management.
f. 
Division of Reclamation Center.
g. 
Division of Buildings and Grounds. Pursuant to N.J.S.A. 40A:9-32, the Board may appoint a Supervisor of Buildings and Grounds.
h. 
Division of Planning.
i. 
Belford Ferry.
j. 
Fire Marshall and Fire Academy. (N.J.S.A. 40A:14-1)
k. 
Mosquito Extermination Commission.
l. 
Police Academy. (Res. No. 09-60; Res. No. 2011-0541)
The Department of Public Works and Engineering shall have the following advisory bodies:
a. 
Shade Tree Commission.
b. 
Solid Waste Advisory Board. (Res. No. 09-60; Res. No. 2011-0541)
The Department of Public Works and Engineering shall have the following liaison bodies:
Reserved. (Res. No. 09-60; Res. No. 2011-0132; Reserved by Res. No. 2011-0541)
Pursuant to N.J.S.A. 30:8-19, the Board shall have the authority to assume and exercise the custody, rule, keeping and charge of the County Jail.
Pursuant to N.J.S.A. 30:8-20, when the Board has assumed the custody and oversight of the Jail, the Board shall appoint a Keeper or Warden of the Jail in a manner and for a time as provided by this Statute.