Within the Department of Finance, there shall be:
A. Division of Financial Administration.
B. Division of Grant Administration.
The Director of Finance shall supervise the work of the above
divisions, with the exception of the Municipal Court. He/she shall
be appointed by the Manager.
A. Within the Department of Finance, there shall be a Division of Financial
Administration, the head of which Division shall be the Chief Financial
Officer/Treasurer. He/she shall have, perform and exercise all of
the functions, powers and duties as provided by general law and municipal
ordinances. He/she shall keep and maintain books and records of all
financial transactions of the Township in accordance with standards
and requirements of the Division of Local Government in the State
department of the Treasury. He/she shall have custody of all public
monies of the Township and shall make monthly reports to the Director
of all receipts, expenditures, commitments and unexpended appropriations.
All monies received from any source by or on behalf of the Township
by any department, board, office or agency, except as otherwise provided
by municipal ordinance, shall be paid to the Chief Financial Officer/Treasurer,
who shall, by the next ensuing bank day after their receipt, deposit
them to the credit of the Township in the authorized public depository
of the Township to the credit of the proper account.
B. Any person claiming payment from the Township shall present a detailed
bill of demand to the Treasurer, duly certified or, in the alternative,
supported by an affidavit of the claimant. It shall be the duty of
the Chief Financial Officer/Treasurer to see that the signature of
the officer or employee who has been duly assigned by the Township
to certify that the materials have been received or the services rendered
to the Township appears on every claim.
C. The Chief Financial Officer/Treasurer shall prepare a voucher list
supported by vouchers and submit the same to an agenda meeting for
the Township Council prior to its regular meeting. Claims shall be
considered by the Council, which shall approve the same, except that
the Council may, for sufficient legal cause, reject any claim presented
to it, stating the reasons for such rejection. Any disapproved claim
shall be referred back to the Chief Financial Officer/Treasurer with
such instructions as the Council may give at the time of disapproval.
The Township Clerk will record all claims in the official minutes,
indicating that the Township Council has, by formal action, approved
the same.
D. Disbursements and payment of bills, claims and demands shall be made
upon preaudit and warrant of the Chief Financial Officer/Treasurer
and approved by the Manager. After the Township Council has approved
such claims for payment, the Chief Financial Officer/Treasurer shall
forthwith prepare the necessary checks for the payment thereof. The
checks shall be signed by the Mayor and Chief Financial Officer/Treasurer
or any officer hereafter designated by state statute.
In the event that it is not possible to pre-estimate or wait
for a regularly scheduled meeting for approval of payroll, all related
mandatory payroll deductions and expenses and payments for principal
reduction and interest payments for Township bonds and notes, the
Chief Financial Officer shall present such claims for approval at
the next regularly scheduled meeting of the Council after disbursement
by the Chief Financial Officer for such claims.
Within the Department of Finance, there shall be a Division
of Grant Administration. This Division shall be under the jurisdiction
of the Grants Coordinator and shall be responsible for the administration
of grants.