[Added 2-10-1987 by Ord. No. 1319; amended 7-10-1990 by Ord. No. 1586; 2-11-1998 by Ord. No. 2053; 11-14-2000 by Ord. No. 3165; 6-10-2010 by Ord. No. 3882; 3-13-2012 by Ord. No. 3966; 3-27-2013 by Ord. No. 4013-13; 9-22-2020 by Ord. No. 4331-20]
Within the Department of Finance, there shall be:
A. 
Division of Financial Administration.
B. 
Division of Grant Administration.
The Director of Finance shall supervise the work of the above divisions, with the exception of the Municipal Court. He/she shall be appointed by the Manager.
A. 
Within the Department of Finance, there shall be a Division of Financial Administration, the head of which Division shall be the Chief Financial Officer/Treasurer. He/she shall have, perform and exercise all of the functions, powers and duties as provided by general law and municipal ordinances. He/she shall keep and maintain books and records of all financial transactions of the Township in accordance with standards and requirements of the Division of Local Government in the State department of the Treasury. He/she shall have custody of all public monies of the Township and shall make monthly reports to the Director of all receipts, expenditures, commitments and unexpended appropriations. All monies received from any source by or on behalf of the Township by any department, board, office or agency, except as otherwise provided by municipal ordinance, shall be paid to the Chief Financial Officer/Treasurer, who shall, by the next ensuing bank day after their receipt, deposit them to the credit of the Township in the authorized public depository of the Township to the credit of the proper account.
B. 
Any person claiming payment from the Township shall present a detailed bill of demand to the Treasurer, duly certified or, in the alternative, supported by an affidavit of the claimant. It shall be the duty of the Chief Financial Officer/Treasurer to see that the signature of the officer or employee who has been duly assigned by the Township to certify that the materials have been received or the services rendered to the Township appears on every claim.
C. 
The Chief Financial Officer/Treasurer shall prepare a voucher list supported by vouchers and submit the same to an agenda meeting for the Township Council prior to its regular meeting. Claims shall be considered by the Council, which shall approve the same, except that the Council may, for sufficient legal cause, reject any claim presented to it, stating the reasons for such rejection. Any disapproved claim shall be referred back to the Chief Financial Officer/Treasurer with such instructions as the Council may give at the time of disapproval. The Township Clerk will record all claims in the official minutes, indicating that the Township Council has, by formal action, approved the same.
D. 
Disbursements and payment of bills, claims and demands shall be made upon preaudit and warrant of the Chief Financial Officer/Treasurer and approved by the Manager. After the Township Council has approved such claims for payment, the Chief Financial Officer/Treasurer shall forthwith prepare the necessary checks for the payment thereof. The checks shall be signed by the Mayor and Chief Financial Officer/Treasurer or any officer hereafter designated by state statute.
In the event that it is not possible to pre-estimate or wait for a regularly scheduled meeting for approval of payroll, all related mandatory payroll deductions and expenses and payments for principal reduction and interest payments for Township bonds and notes, the Chief Financial Officer shall present such claims for approval at the next regularly scheduled meeting of the Council after disbursement by the Chief Financial Officer for such claims.
Within the Department of Finance, there shall be a Division of Grant Administration. This Division shall be under the jurisdiction of the Grants Coordinator and shall be responsible for the administration of grants.