Compliance with this policy is mandatory for all officials,
employees and contractors of the Village of Cayuga Heights. This policy
applies to all Village of Cayuga Heights information, computer systems
and data that are used for official Village of Cayuga Heights business,
regardless of location.
A. Authorized use. Users must not use other users' passwords, user
IDs or accounts, or attempt to capture or guess other users'
passwords. Users are also restricted from using business equipment
for personal use, without authorization from the Village. Users must
not hide their identity for malicious purposes or assume the identity
of another user.
B. Privacy. User files may be subject to access by authorized employees
of the Village during the course of official business. Accordingly,
users should have no expectation of privacy and their activity may
be monitored.
C. Restricted access. Users must not attempt to access restricted files
or portions of operating systems, security systems or administrative
systems to which they have not been given authorization. Accordingly,
users must not access without authorization: electronic mail, data,
programs or information protected under state and federal laws. Users
must not release another person's restricted information.
D. Proper use of resources. Users should recognize that computing resources
are limited and user activities may have an impact on the entire network.
They must not:
(1)
Misuse email, spread email widely (chain letter) and without
good purpose ("spamming") or flood an individual, group or system
with numerous or large email messages ("bombing").
(2)
Use streaming audio, video or real-time applications, such as
a stock ticker, weather monitoring or internet radio.
E. Protecting information and shared resources. Users must:
(1)
Follow established procedures for protecting files; including
managing passwords, using encryption technology and storing back-up
copies of files.
(2)
Protect the physical and electronic integrity of equipment,
networks, software and accounts on any equipment that is used for
Village of Cayuga Heights business in any location.
(3)
Not visit non-business-related websites.
(4)
Not open email from unknown senders or email that seems suspicious.
(5)
Not knowingly introduce worms, viruses or other malicious code
into the system; nor disable protective measures (i.e., antivirus,
spyware firewalls).
(6)
Not install unauthorized software.
(7)
Not send restricted or confidential data over the internet or
off the locally managed network unless appropriately encrypted.
(8)
Not connect unauthorized equipment or media, which includes,
but is not limited to: laptops, thumb drives, removable drives, wireless
access points, pdas, and mp3 players.
F. Civility. Users must not harass other users using computer resources,
or make repeated unwelcome contacts with other users. Users must not
display material that is inappropriate in an office environment for
example, consistent with Village of Cayuga Heights policies.
G. Applicable laws. Users must obey local, state and federal laws, including
laws on copyright and other intellectual property laws.