[Adopted as Ch. 18 of the 2000 Code]
The Council shall appoint by majority vote a City Clerk to serve
at the discretion of the Council. The Clerk shall receive such compensation
as established by resolution of the Council.
The Clerk, or in the Clerk's absence or inability to act, the
Deputy Clerk, has the powers and duties as provided in this article,
this Code of Ordinances and the law.
The Clerk shall attend all regular and special Council meetings,
and within 15 days following a regular or special meeting shall cause
the minutes of the proceedings thereof to be published. Such publication
shall include a list of all claims allowed and a summary of all receipts
and shall show the gross amount of the claim.
The Clerk shall promptly record each measure considered by the
Council and record a statement with the measure, where applicable,
indicating whether the Mayor signed or took no action on the measure.
The Clerk shall cause to be published all ordinances, enactments,
proceedings and official notices requiring publication as follows:
A.
Time. If notice of an election,
hearing or other official action is required by this Code of Ordinances
or law, the notice must be published at least once, not less than
four days nor more than 20 days before the date of the election, hearing
or other action, unless otherwise provided by law.
B.
Manner of publication. A publication
required by this Code of Ordinances or law must be in a newspaper
published at least once weekly and having general circulation in the
City.
The Clerk shall authenticate all measures except motions with
the Clerk's signature, certifying the time and manner of publication
when required.
The Clerk shall certify all measures establishing any zoning
district, building lines or fire limits and a plat showing the district,
lines or limits to the recorder of the county containing the affected
parts of the City.
The Clerk shall maintain the specified City records in the following
manner:
A.
Ordinances and codes. Maintain
copies of all effective City ordinances and codes for public use.
B.
Custody. Have custody and be responsible
for the safekeeping of all writings or documents in which the City
is a party in interest unless otherwise specifically directed by law
or ordinance.
C.
Maintenance time frames. Maintain
all City records and documents, or accurate reproductions, for at
least five years, except that ordinances, resolutions, Council proceedings,
records and documents, or accurate reproductions, relating to the
issuance, cancellation, transfer, redemption or replacement of public
bonds or obligations shall be kept for at least 11 years following
the final maturity of the bonds or obligations. Ordinances, resolutions,
Council proceedings, records and documents, or accurate reproductions,
relating to real property transactions shall be maintained permanently.
D.
Access to records. Furnish upon
request to any municipal officer a copy of any record, paper or public
document under the Clerk's control when it may be necessary to such
officer in the discharge of such officer's duty; furnish a copy to
any person when requested upon payment of the fee set by Council resolution;
under the direction of the Mayor or other authorized officer, affix
the Seal of the City to those public documents or instruments which
by ordinance and the Code of Ordinances are required to be attested
by the affixing of the seal.
[Amended 3-23-2023 by Ord. No. 23-02]
E.
Filing of communications. Keep
and file all communications and petitions directed to the Council
or to the City generally. The Clerk shall endorse thereon the action
of the Council taken upon matters considered in such communications
and petitions.
At the direction of the Council, the Clerk shall attend meetings
of committees, boards and commissions. The Clerk shall record and
preserve a correct record of the proceedings of such meetings.
The Clerk shall issue or revoke licenses and permits when authorized
by this Code of Ordinances, and keep a record of licenses and permits
issued which shall show date of issuance, license or permit number,
official receipt number, name of person to whom issued, term of license
or permit and purpose for which issued.
The Clerk shall inform all persons appointed by the Mayor or
Council to offices in the City government of their position and the
time at which they shall assume the duties of their office.
The Clerk shall perform all duties required by law in regard
to City elections and shall compile and preserve a complete record
of every City election, regular or special.
