[HISTORY: Adopted by the Village Board of the Village of
Deposit as indicated in article histories. Amendments noted where
applicable.]
[Adopted 4-26-1994 by L.L. No. 2-1994 (Art. I of Ch. 18B of the 1965
Code)]
[Amended 9-23-2014 by L.L. No. 4-2014]
The Village of Deposit regularly receives statements from Village
of Deposit vendors that contain discount incentives and/or late payment
penalties if paid or not paid within specified time periods. The Village
is unable to take advantage of such discounts, or avoid such penalties,
as Village Board audits of vendor statements occur monthly. It is,
therefore, the intent of the Village of Deposit to establish a preaudit
payment procedure by this article.
There is hereby established a Preaudit Committee, which shall
consist of the Village Mayor and Village Clerk-Treasurer or Deputy
Village Clerk-Treasurer.
[Amended 9-23-2014 by L.L. No. 4-2014; at time of adoption of Code (see
Ch. 1, General Provisions, Art. I)]
Upon receipt by the Village of Deposit of a vendor statement
containing a discount or late payment penalty, the Preaudit Committee
shall, in accordance with New York State Village Law § 5-524,
meet and certify the statement for payment. Thereafter, the Village
Clerk-Treasurer or the Deputy Village Clerk-Treasurer shall process
the statement for payment. At the monthly Village Board meetings,
all such statements so paid shall be certified to the Village Board
that the preaudit review and payment has been made. The Village Board
shall audit such preaudit payments.
The maximum amount of a vendor statement with discount shall
not exceed $5,000.
