Legislative Intent.
The Legislature hereby finds and determines that under the present
organization of the Suffolk County government, the Department of Public
Works acts as the central purchasing operation for a majority of the
purchasing transactions for the departments in Suffolk County government,
including the Department of Public Works itself, while other procurement
functions are scattered throughout various County departments, all
with little oversight as to how those procurements are conducted,
resulting in inefficiencies and inconsistencies in County procurement
practices.
This Legislature also finds that Chapter
1065 of the Suffolk County Code was recently amended to update and improve the County's procurement policy.
This Legislature further finds that, during the process of updating
the County's procurement policies it was recognized that the administration
of procurement functions has been fragmented among the various departments
and that a consolidation of the oversight of all County procurements
would more properly rest with an office separate and distinct from
the Department of Public Works.
This Legislature also finds that a separate and distinct office
specifically tasked with the oversight of all County procurements
would facilitate the development and incorporation of management reforms,
accountability and best practices for all County procurements while
also providing economies of scale, maximizing the County's bargaining
power, ensuring purchasing controls, and eliminating redundancies.
This Legislature further finds and determines that elected County
officials have a fiduciary responsibility to ensure that taxpayer
dollars are prudently and economically spent In the procurement of
goods and services so as to avoid favoritism, improvidence, extravagance,
fraud, and corruption and to ensure that public moneys are used in
the best interest of County taxpayers.
Therefore, the purpose of this law is to establish an Office
of Central Procurement, within the Office of the County Executive,
to be administered by a Chief Procurement Officer, which Office will
be tasked with oversight of all County procurement practices including
but not limited to:
• reducing/eliminating unnecessary spending by departments;
• managing risk of spending outside contract parameters;
• managing purchases to generate volume discounts;
• overseeing and reviewing warehouse/stock levels;
• pursuing creative procurement opportunities, cooperative
purchasing options and strategic sourcing;
• implementing Countywide procurement procedures in accordance
with State Law;
• establishing training programs for department employees
participating in procurement activities;
• facilitating shared services and shared purchase opportunities;
and
• developing and maintaining technology and data to assist
and enhance procurement practices