Cooperative procurement is a process by which two or more jurisdictions
cooperate to purchase items from the same vendor. This form of purchasing
has the benefits of reducing administrative costs, eliminating duplication
of effort, lowering prices, sharing information and taking advantage
of expertise and information that may be available in only one of
the jurisdictions.
Cooperative procurement transactions must be legitimate and
enforceable. There must be mutuality of understanding between buyers
and sellers and a commitment on the part of participants in the cooperative
procurement process to purchase from the successful vendor.
“Shopping” cooperative contracts (using one jurisdiction’s
contracts to bargain with other vendors) is considered an unethical
purchasing practice. City employees shall not engage in this practice.
(Res. 04-12 (§ 17.1), 1-16-12)
(a) The Purchasing Manager is authorized to participate in, sponsor,
conduct or administer a cooperative procurement agreement with one
or more other public bodies in order to combine requirements, increase
efficiency or reduce administrative expenses. Participation in cooperative
procurements as described in this chapter is exempted from competitive
bidding and advertising requirements.
(b) The Purchasing Manager is authorized to use the Colorado Division
of Purchasing or political sub-divisions of the State or other governmental
entities in the purchase of supplies, materials or equipment when
such actions shall serve the best interest of the City.
(c) If the Purchasing Manager determines that another jurisdiction or
co-op has entered into a competitive contract that allows participation
by the City (“piggy-backing”), the City may make purchases
from such contract(s).
(Res. 04-12 (§ 17.2), 1-16-12)