City of Grand Junction, CO Purchasing Policy and Procedure Manual

The Charter
Ttl CHA The Charter of the City of Grand Junction, Colorado
Municipal Code
Ttl 1 General Provisions
Ttl 2 Administration and Personnel
Ttl 3 Revenue and Finance
Ttl 4 (Reserved)
Ttl 5 Business Licenses and Regulations
Ttl 6 Animals
Ttl 7 (Reserved)
Ttl 8 Health and Safety
Ttl 9 Public Peace, Morals and Welfare
Ttl 10 Traffic and Vehicles
Ttl 11 (Reserved)
Ttl 12 Streets, Sidewalks and Public Property
Ttl 13 Water and Sewers
Ttl 14 (Reserved)
Ttl 15 Buildings and Construction
Apx A Franchises
Apx B Tables
Development Regulations
Ttl 21 Zoning and Development Code
Ttl 22 H Road/Northwest Area Plan
Ttl 23 North Avenue Overlay Zone District
Ttl 24 Greater Downtown Overlay
Ttl 25 24 Road Corridor Design Standards
Ttl 26 North Seventh Street Historic Residential District Guidelines and Standards
Ttl 27 Horizon Drive District – Overlay Zone District Standards
Ttl 28 Stormwater Management Manual
Ttl 29 Transportation Engineering Design Standards (Teds)
Comprehensive Plan
Ttl 31 Comprehensive Plan
Ttl 32 North Avenue Corridor
Ttl 33 24 Road Corridor Subarea Plan
Ttl 34 Redlands Area Plan
Ttl 35 (Reserved)
Ttl 36 Greater Downtown Plan
Ttl 37 Pear Park Neighborhood Plan
Ttl 38 (Reserved)
Ttl 39 Orchard Mesa Neighborhood Plan
Policies
Ttl 41 Purchasing Policy and Procedure Manual
Ch 41.04 Introduction
§ 41.04.010 Purchasing manual introduction.
§ 41.04.020 Foreword.
§ 41.04.030 Purpose of manual.
§ 41.04.040 Centralization of procurement authority.
§ 41.04.050 Applicability.
§ 41.04.060 Procurement contrary to this manual.
§ 41.04.070 Policy.
§ 41.04.080 Responsibility.
§ 41.04.090 Changes.
Ch 41.08 Purchasing Authority
§ 41.08.010 City Council.
§ 41.08.020 City Manager.
§ 41.08.030 Department Directors.
§ 41.08.040 Purchasing Manager.
§ 41.08.050 Buyer(s).
§ 41.08.060 Division Managers.
§ 41.08.070 Delegations to other City officials.
§ 41.08.080 Purchasing approval limits table.
Ch 41.12 Ethics in Public Contracting
§ 41.12.010 General statement.
§ 41.12.020 Policy.
§ 41.12.030 Vendor requirements.
§ 41.12.040 Gratuities and kickbacks.
§ 41.12.050 Confidential information.
§ 41.12.060 Employee personal purchases.
§ 41.12.070 Purchases from employees.
§ 41.12.080 Public disclosure record.
§ 41.12.090 Sanctions.
Ch 41.16 Purchasing and Requisitioning Cycle
§ 41.16.010 Introduction.
§ 41.16.020 Anticipation of need.
§ 41.16.030 When to use a purchase requisition.
§ 41.16.040 Purchasing division responsibility.
Ch 41.20 Purchase Order
§ 41.20.010 Purpose.
§ 41.20.020 When to use purchase order.
§ 41.20.030 Process.
§ 41.20.040 Subsequent changes or cancellations.
§ 41.20.050 User approval.
§ 41.20.060 Receiving procedure.
§ 41.20.070 Blanket order.
Ch 41.24 Shipping and Handling
§ 41.24.010 Required method.
§ 41.24.020 FOB destination (free on board destination).
§ 41.24.030 FOB origin.
Ch 41.28 Contracts
§ 41.28.010 General.
§ 41.28.020 Origin of contracts.
§ 41.28.030 Contract approval.
§ 41.28.040 Contracts for personal services.
§ 41.28.050 Contract administration.
§ 41.28.060 Contracts for public improvements/construction.
§ 41.28.070 Multiyear contracts.
Ch 41.32 Change Orders – Acceptance – Payment
§ 41.32.010 Change orders.
Ch 41.36 Purchasing Card Program
§ 41.36.010 Introduction.
§ 41.36.020 Who does what?
§ 41.36.030 Limitations on use of purchasing card.
§ 41.36.040 Dollar limitations.
§ 41.36.050 Other conditions.
§ 41.36.060 Prohibited use of purchasing cards.
§ 41.36.070 Violations.
§ 41.36.080 Requests, disputes and forgery/fraud.
§ 41.36.090 Internet purchasing card procurement.
Ch 41.40 Methods and Procedures for Source Selection
§ 41.40.010 Informal solicitations for purchases not exceeding $25,000.
§ 41.40.020 Solicitations for purchases of $25,000 or more.
§ 41.40.030 Nonresponsive bid definition.
§ 41.40.040 Responsible vendor definition.
§ 41.40.050 Solicitation irregularities.
§ 41.40.060 Exemptions to competitive solicitation.
§ 41.40.070 Waiver process to formal competitive bids.
§ 41.40.080 Rejection of bids.
§ 41.40.090 Protested solicitations or awards.
§ 41.40.100 Confidentiality.
§ 41.40.110 Disagreements about recommendations.
Ch 41.44 Specifications
§ 41.44.010 Specifications.
§ 41.44.020 Authority for specifications.
§ 41.44.030 Types of specifications.
§ 41.44.040 Specifications “do’s and don’ts.”
§ 41.44.050 Preparation of specifications.
§ 41.44.060 Changing specifications.
Ch 41.48 Professional, Technical and Expert Services Procurement
§ 41.48.010 Purpose.
§ 41.48.020 Authority.
§ 41.48.030 Selection procedures for professional service contracts of $25,000 or more.
Ch 41.52 Emergency Purchases
§ 41.52.010 Emergency purchase definition.
§ 41.52.020 Authority.
§ 41.52.030 Emergency purchase procedures.
Ch 41.56 Sole Source Designation
§ 41.56.010 Authority.
§ 41.56.020 Sole source criteria.
§ 41.56.030 Procedures.
Ch 41.60 Information Technology Purchases
§ 41.60.010 Authority of Information Technology Director.
§ 41.60.020 General guidelines.
§ 41.60.030 Request and purchase procedure.
Ch 41.64 Fleet Purchases
§ 41.64.010 Authority of the Fleet/Facility Manager.
§ 41.64.020 General guidelines.
§ 41.64.030 Overview.
§ 41.64.040 Vehicle and equipment specifications.
§ 41.64.050 Bid evaluation.
§ 41.64.060 Vehicle and equipment standards.
§ 41.64.070 Vehicle identification.
§ 41.64.080 Equipment transfer and turn-in.
Ch 41.68 Cooperative Procurement
§ 41.68.010 General.
§ 41.68.020 Authority.
Ch 41.72 City Privatization and Competitive Policy
§ 41.72.010 Purpose.
§ 41.72.020 Background.
§ 41.72.030 Policy.
§ 41.72.040 Guidelines.
§ 41.72.050 City’s cost comparison methodology.
§ 41.72.060 Public/private competitive process.
§ 41.72.070 Computing the cost of in-house service delivery.
§ 41.72.080 Computing the costs of contract service delivery.
§ 41.72.090 Cost comparison.
Ch 41.76 Disposal of Surplus Property
§ 41.76.010 General.
§ 41.76.020 Policy.
§ 41.76.030 Methods of disposal.
§ 41.76.040 Allocation of proceeds.
§ 41.76.050 Sales to employees.
§ 41.76.060 Documentation.
§ 41.76.070 Disposal of grant-funded equipment.
Ch 41.80 City Stores (Inventory Warehouse)
§ 41.80.010 Purpose.
§ 41.80.020 Stores catalog.
§ 41.80.030 Stores requisition form.
§ 41.80.040 Stores window pickup.
§ 41.80.050 Delivery times.
§ 41.80.060 Inventory control.
Ch 41.84 Green Procurement Policy
§ 41.84.010 Purpose.
§ 41.84.020 Fundamentals.
§ 41.84.030 Environmentally preferable products.
§ 41.84.040 Recycle.
§ 41.84.050 Conservation and waste reduction.
§ 41.84.060 Responsibilities of the CORE (Conserving Our Resources Efficiently) Committee.
§ 41.84.070 Responsibilities of the Purchasing Division.
§ 41.84.080 Division responsibilities.
§ 41.84.090 Exemption.
§ 41.84.100 Other areas.
Ch 41.88 Terms and Definitions
§ 41.88.010 Terms and definitions.
Ttl 42 Emergency Management
Ttl 43 Accessory Dwelling Unit Production Program
Ttl 44 Planning Agreements
Ttl 45 Waters, Sewers and Sanitation Districts