Most City departments have emergency functions in addition to their normal operations. Each department will develop and maintain its own emergency procedures. Each department should use the responsibilities listed below as a basis for the development of its own procedures. Each department will maintain a list of outside resources and contacts in the event that the City’s resources and mutual and automatic aid are exhausted.
(Res. 41-15, 9-16-15)
(a) 
Monitor operations of City departments and assisting/cooperating agencies during all phases of the emergency/disaster.
(b) 
Monitor implementation of the City Emergency Operations Plan and mutual aid agreements.
(c) 
Issue public proclamations on emergency matters such as evacuations and movement to shelters, utilizing information provided by the Incident Command System.
(d) 
Monitor and support the Incident Command System.
(e) 
Establish an emergency public information service including approval of information to the media.
(f) 
Implement policy for emergency funding, control of expenditures, and allocation of resources to achieve optimum utilization.
(g) 
Evaluate the emergency/disaster in terms of the need for a disaster declaration.
(h) 
Provide for succession and pre-delegation of emergency authorities.
(Res. 41-15, 9-16-15)
(a) 
Announce the existence and the subsequent termination of the emergency. Officially declare a disaster.
(b) 
Enact ordinances that authorize the City Manager to initiate and implement actions necessary to protect the lives and property of the citizens of Grand Junction and contracted jurisdictions.
(c) 
Declare a local emergency when necessary.
(d) 
Approve and commit City resources and funds for disaster and emergency purposes.
(e) 
Issue official orders such as evacuation orders, curfews, and enactment of price controls. This may be directed through the appropriate City department.
(f) 
Initiate intergovernmental liaison and formal requests for outside assistance from other local, County, State and federal jurisdictions.
(g) 
Issue requests to the Governor’s Office through Mesa County Office of Emergency Management to the State of Colorado Division of Homeland Security and Emergency Management for emergency and disaster declarations, resource requests and financial assistance requests.
(Res. 41-15, 9-16-15)
(a) 
Implement the Emergency Operations Plan (EOP) in whole or in part as the situation requires.
(b) 
Maintain direction and control of all City departments before, during and after an emergency event.
(c) 
Establish a policy for expenditures and allocation of funds.
(d) 
Develop a plan to ensure that all vital records are identified and protected.
(e) 
Request County and/or State assistance if it appears that local resources are inadequate to cope with the emergency.
(f) 
Assign City employees as needed to assist with other functions and duties outside of their normal responsibilities.
(Res. 41-15, 9-16-15)
(a) 
Provide legal assistance to the City Council, City Manager, and all City departments to include operation of the municipal justice system.
(b) 
Prepare emergency disaster declarations and emergency ordinances prior to emergencies or disasters for more rapid enactment.
(c) 
Provide interpretation of County, State and federal regulations that relate to disasters.
(Res. 41-15, 9-16-15)
(a) 
Prepare plans and organize their departments to meet emergencies and disasters, both natural and manmade, and assure continuity of government operations during emergency situations. These plans must be consistent with the City of Grand Junction Emergency Operations Plan (EOP).
(b) 
Provide support for department personnel to participate in planning, training and exercises, within the department and Citywide, on an annual basis.
(c) 
Ensure National Incident Management System (NIMS) compliance within department and provide personnel necessary to support emergency/disaster operations.
(d) 
Identify functions to be performed during an emergency and assign responsibility for performing those functions to personnel within their departments.
(e) 
Ensure that the Emergency Manager is aware of all plans for emergency prevention, response and recovery.
(f) 
Provide a ranking staff member(s) to the Emergency Operations Center (EOC) to coordinate the department’s emergency response/recovery functions with those of other departments and agencies.
(Res. 41-15, 9-16-15)
(a) 
Act as the coordinating staff advisor to the City Manager and key City officials during all levels of response to disaster emergencies.
(b) 
Monitor implementation of the Emergency Operations Plan (EOP).
(c) 
Keep the City Manager and other key officials informed of the emergency situation.
(d) 
Work with the Mesa County Emergency Manager and establish the Emergency Operations Center (EOC) and be responsible for its operation.
(e) 
Assist with compiling, coordinating and presenting a request to the County, State and federal government for disaster relief assistance.
(f) 
Assist the City Manager in evaluating the need for declaring a disaster emergency.
(g) 
Maintain the EOP for the City Grand Junction and conduct training exercises as necessary to maintain and improve the response capabilities of all elements in the City.
(h) 
Develop private and local government resource lists. Assist in developing written agreements for their effective utilization during emergencies and disasters.
(i) 
Coordinate disaster planning, operations, and training exercises with appropriate outside agencies to enhance the integrated emergency management system.
(j) 
Represent the City as directed on matters relating to emergency management.
(k) 
Keep the State of Colorado Division of Homeland Security and Emergency Management and Mesa County informed of a disaster situation.
(l) 
Maintain coordination with neighboring jurisdictions and counties.
(Res. 41-15, 9-16-15)
(a) 
Conduct all regularly assigned functions relating to law enforcement in the City of Grand Junction.
(b) 
Evacuate people who are or may be threatened by an imminent disaster.
(c) 
Control traffic access to the scene of a disaster.
(d) 
Plan and coordinate response to hostage situations, as well as civil disturbances.
(e) 
Establish mutual aid agreements with local law enforcement jurisdictions.
(f) 
Develop an intelligence gathering and analysis capability.
(g) 
Provide law enforcement assistance to shelter managers when requested.
(h) 
Establish a methodology to control access of persons and vehicles into secured buildings and limited-access areas.
(i) 
Establish a resource list of private contractors to supplement City resources to provide scene security and access.
(j) 
Disseminate appropriate information from the Colorado Information Analysis Center (CIAC).
(k) 
Maintain detailed records of all disaster-related expenditures.
(Res. 41-15, 9-16-15)
(a) 
Coordinate volunteer staffing to help provide services to disaster victims.
(b) 
Coordinate with surrounding victim assistance advocates to respond to the event if needed.
(c) 
Act as a liaison between the victims of a disaster and other agencies such as Red Cross, Salvation Army, and other referral resources.
(d) 
Provide crisis counseling to victims.
(e) 
Provide services to emergency services workers who are affected by the disaster.
(f) 
Provide follow up with emergency services workers after the event to ensure their mental health needs are met through EAP services.
(Res. 41-15, 9-16-15)
(a) 
Maintain and operate a mobile command post and provide continuous communications between the disaster scene and EOC in conjunction with the Police and Fire Departments.
(b) 
Receive and relay National Warning Service (NAWAS) emergency messages.
(c) 
Provide Incident Dispatch Team (IDT) members at Incident Command Post as needed.
(d) 
Develop a process for non-public safety responders to access the available radio equipment cache.
(Res. 41-15, 9-16-15)
(a) 
Provide all regularly assigned departmental functions relating to fire prevention and control so as to minimize the loss of life and property.
(b) 
Establish a field command post or supplying personnel to an already established command post in an emergency or disaster situation.
(c) 
Respond to and direct operations in hazardous materials incidents.
(d) 
Establish and maintain hazardous materials monitoring capabilities.
(e) 
Provide decontamination and mitigation during any hazardous materials incident.
(f) 
Establish automatic and mutual aid agreements with local fire jurisdictions.
(g) 
Coordinate emergency medical transportation to a hospital or other designated emergency medical treatment facility.
(h) 
Coordinate emergency medical assistance to all shelters in operation in order of most emergent situation.
(i) 
Coordinate emergency medical care triage sites.
(j) 
Conduct concurrent search and rescue operations.
(k) 
Maintain detailed records of all disaster-related expenditures.
(Res. 41-15, 9-16-15)
(a) 
Provide emergency traffic engineering and control measures to include signalization. Maintain emergency traffic routes in coordination with Police and Fire Departments.
(b) 
Coordinate clearing of major thoroughfares and removal of debris that inhibits or blocks thoroughfares. Coordinate with the State and the appropriate county to clear areas under their jurisdictional authority.
(c) 
Establish damage assessment capabilities and procedures for City-owned property.
(d) 
Provide snow removal during winter storm conditions for areas under the City’s authority. Coordinate with the State and appropriate county to clear area under their jurisdictional authority when necessary.
(e) 
Provide a list of Department resources and technical support that can be made available to public safety operations and make available when requested.
(f) 
Provide assessment of structural conditions of bridges and roadways under the jurisdictional authority of the City. Coordinate with the State and appropriate county to assess the structural conditions of bridges and roadways under their jurisdictional authority when necessary.
(g) 
Provide mapping, ownership, and assessment of structural conditions of bridges and roadways.
(h) 
Participate in damage assessment activities as necessary.
(i) 
Develop pre-incident agreements with local landfills for acceptance of debris from a disaster.
(j) 
Provide for the coordination of response of all water and sewer matters.
(k) 
As required, shut down systems to prevent damage, monitoring repair and restoration of water distribution and wastewater/sewer systems, including provision of systems to provide emergency sources of potable water for essential City of Grand Junction activities.
(l) 
Develop agreements and procedures for working with utility companies that provide services to City of Grand Junction residents and businesses.
(m) 
Assist in the coordination of disaster recovery planning efforts as it relates to public buildings.
(n) 
Partner with the Mesa County Building Department in the preparation of damage assessment reports as it relates to public buildings.
(o) 
Partner with the Mesa County Building Department in recommending which public buildings or structures are retained or demolished.
(p) 
Partner with the Mesa County Building Department in the declaration of safe buildings or structures deemed safe for occupancy.
(q) 
Maintain records of disaster-related expenses for division activities.
(Res. 41-15, 9-16-15)
(a) 
Provide financial advice to the City Council, City Manager, and all City departments.
(b) 
Coordinate the development of a damage assessment reporting system to meet post-disaster needs.
(c) 
Coordinate all data for damage assessment reports to be forwarded to County, State and federal disaster agencies.
(d) 
Maintain records of disaster-related expenses for division activities.
(Res. 41-15, 9-16-15)
(a) 
Provide administrative and logistical support to the City Council, the City Manager, and all departments within the City.
(b) 
Provide for the safety and protection of the employees of the City of Grand Junction.
(c) 
Provide and track volunteer resources.
(d) 
Maintain records of disaster-related expenses for division activities.
(e) 
Notify property/liability insurance providers of incident details-fire loss notice as required.
(f) 
Coordinate with on-site insurance inspectors and adjuster investigations post-loss.
(Revised by City 12/16; Res. 41-15, 9-16-15)
(a) 
Ensure safe keeping of essential and vital City records.
(b) 
Collaborate with the leadership team to assist in development of documents during an emergency operation.
(c) 
Maintain records of disaster-related expenses for division activities.
(Res. 41-15, 9-16-15)
(a) 
Develop a plan to keep vital City facilities operating during a disaster.
(b) 
Identify alternate facilities for use by the City to carry on essential operations.
(c) 
Develop a methodology for purchasing supplies, equipment and services, under emergency conditions.
(d) 
Purchase or facilitate the purchase of materials or equipment vital to coping with emergency.
(e) 
Provide purchasing assistance to all departments mitigating emergency.
(f) 
Provide emergency public information printing needs.
(g) 
Maintain records of disaster-related expenses for division activities.
(Res. 41-15, 9-16-15)
(a) 
Coordinate the development of a damage assessment reporting system to meet post-disaster needs.
(b) 
Ensure redundancy and backup of essential City electronic communications, documents and reports.
(c) 
Provide Geographical Information System mapping as necessary.
(d) 
Maintain records of disaster-related expenses for division activities.
(Revised by City 12/16; Res. 41-15, 9-16-15)
(a) 
Conduct natural hazard mitigation studies before a disaster occurs and during the post-disaster recovery period to include making appropriate recommendations.
(b) 
Implement identified mitigation measures during the development application process.
(c) 
Collect and maintain data on significant population relocation.
(d) 
Maintain records of disaster-related expenses for division activities.
(Res. 41-15, 9-16-15)
(a) 
Provide timely public information using electronic and traditional media.
(b) 
Coordinate all media interview requests.
(c) 
Develop messages and prepare sole spokesperson.
(d) 
Organize press conferences and briefings.
(e) 
Represent City of Grand Junction at the Joint Information Center (JIC) when established.
(f) 
Monitor electronic media for information and intelligence that may be of value to decision makers in the Emergency Operations Center (EOC).
(g) 
Maintain records of disaster-related expenses for division activities.
(Res. 41-15, 9-16-15)
(a) 
Provide facility supervisors to designated shelters and opening any City of Grand Junction recreation facilities that may be used as a shelter if needed.
(b) 
Provide for the safety of citizens who may be in the facilities that are managed by the Parks and Recreation Department at the time of an emergency or disaster.
(c) 
Provide snow removal during winter storm conditions for areas under the City’s authority.
(d) 
Participate in damage assessment activities as necessary.
(e) 
Maintain records of disaster-related expenses for division activities.
(Res. 41-15, 9-16-15)
In addition to City departments, specific outside agencies provide emergency functions in addition to their normal operations.
(Res. 41-15, 9-16-15)
Red Cross agency representative is responsible for:
(a) 
Assisting with evacuation and coordinating sheltering of disaster victims.
(b) 
Assisting with provision of food and clothing to disaster victims.
(c) 
Establishing food distribution points for families and other groups to replenish supplies, as necessary.
(d) 
Assisting with disaster welfare inquiries.
(e) 
Assisting with shelter for victims and families.
(f) 
Assisting in mass feeding of victims and emergency workers.
(Res. 41-15, 9-16-15)
County Coroner agency representatives are responsible for:
(a) 
Advising City management/City Council on matters pertaining to handling, disposition and identification of the dead.
(b) 
Organizing and training hospital, mortuary, and graves registration support teams.
(c) 
Establishing a morgue and directing the identification and burial of the dead.
(d) 
Providing public information concerning the deceased.
(Res. 41-15, 9-16-15)
Mesa County Voluntary Organizations Active in Disaster (VOAD) is responsible for:
(a) 
Coordinating volunteer response to emergencies and disasters.
(b) 
Coordinating donations through receiving, warehousing and distribution.
(Res. 41-15, 9-16-15)
The following Table No. 1 outlines which department should have the lead responsibility when dealing with the task identified in the table.[1]
(Res. 41-15, 9-16-15)
[1]
Editor's Note: Table No. 1 is included as an attachment to this title.
The following Table No. 2 outlines which department should have the lead responsibility based on the hazard/incident identified in the table.[1]
(Res. 41-15, 9-16-15)
[1]
Editor's Note: Table No. 2 is included as an attachment to this title.