[HISTORY: Adopted by the City Commission
of the City of Royal Oak 1-8-2024 by Ord. No. 2023-13. Amendments noted
where applicable.]
This chapter shall be known as and may be cited as the "Royal
Oak Community Engagement Advisory Board Ordinance."
The purpose of the Community Engagement Advisory Board shall
be to advise and make recommendations to the City Commission and the
City Manager regarding the promotion of community events and community
safety events, to encourage and work with neighborhoods to form neighborhood
groups and/or assist in the development of neighborhood centered events.
The Community Engagement Advisory Board shall be made up of
seven total members appointed by the City Commission and one nonvoting
staff ex officio member. One of the seven voting members shall be
a member of the City Commission. The staff ex officio member shall
be appointed by the City Manager or his/her designee and shall be
responsible for working with the Board and the Chair in organizing
their agendas, minutes, and other documents, and maintaining records
and handling administrative elements of the Board. Voting members
shall be residents of the City of Royal Oak.
Members of the Community Engagement Advisory Board shall be
appointed for a term of three years on a staggered rotation. To form
the Community Engagement Advisory Board in the first year, the City
Commission shall appoint two members to a one-year term, two members
to a two-year term and two members to a three-year term.
The Community Engagement Advisory Board is hereby authorized
and empowered to do the following:
A.
To advise and make recommendations to the City Commission and the
City Manager on accomplishing the goals of the Community Engagement
Advisory Board.
B.
To work with the City, residents, community organizations, neighborhoods
and neighborhood groups to promote, encourage and organize programs
and events that support the formation and continuation of neighborhood
groups, including hosting and promoting community events, including
community safety events, that support the City's community engagement
needs of City departments, including, but not limited to, the Police,
Fire, Library and other departments.
C.
To accept contributions from any person or agency to assist in the
implementation of the purposes of this chapter and to see and enlist
the cooperation of private, charitable, religious, labor, and civic
and benevolent organizations for the purposes of this chapter. Funds
raised and held by the Board are public funds and shall be reserved
for the purposes of this chapter.
D.
To do all other acts and deeds necessary and proper to carry out
and effectively accomplish the purposes, functions and services contemplated
by the provisions of this Chapter and the Community Engagement Advisory
Board, including the promulgation of rules and regulations implementing
the powers and authority hereby vested in the Community Engagement
Advisory Board.
E.
To prepare an annual written report on its work, functions, and services
for each year in August.
A.
The Community Engagement Advisory Board shall elect a Chair, Vice
Chair, and any other officers deemed necessary at the beginning of
the first meeting of each year. The Chair shall preside over meetings
and will serve as a voting member of the Board. The Vice Chair shall
perform the duties of the Chair in their absence. The staff ex officio
member shall serve as the Secretary and shall record the minutes for
proceedings of the Board.
B.
At least four voting members of the Community Engagement Advisory
Board shall constitute a quorum for the approval of motions and transaction
of its business. The Board shall adopt rules for the transaction of
its business which shall provide for the time and place of holding
meetings.
C.
The concurring vote of a majority of the members present shall constitute
approval of any formal action taken by the Board, including, but not
limited to, the approval of goals, plans, or applications before the
Board for review.
E.
The Board shall keep a record of its proceedings and actions. A writing
prepared, owned, used, in the possession of, or retained by the Board
or subcommittees of the Board in the performance of an official function
shall be made available to the public in compliance with the Michigan
Open Meetings Act and the Freedom of Information Act.[2]
[2]
Editor's Note: See MCLA § 15.231 et seq.
F.
The Community Engagement Advisory Board shall adopt bylaws, and rules
of procedure consistent with this chapter.
