The Office of Municipal Clerk is hereby established.
There shall be a Municipal Clerk appointed by the Mayor with
the advice and consent of the Borough Council. The term of office
of the Clerk shall be three (3) years which shall run from January
1 in the year in which the Clerk was appointed in accordance with
N.J.S.A. 40A:9-133.
No person shall be appointed as Municipal Clerk unless he or
she shall have a registered Municipal Clerk Certificate issued, pursuant
to N.J.S.A. 40A:9-133.
The Clerk shall be granted tenure in office upon reappointment
after having held the position of municipal clerk for a period of
three consecutive years provided that the clerk shall hold a certificate
as a registered municipal clerk.
The Municipal Clerk shall:
A.
Serve as
Clerk of the Council, attend all meetings of the Council and of Council
Committees when required by the Chairman and shall keep the minutes
of the meetings of the Council and of the Committees. The minutes
of each meeting of the Council shall be signed by the Clerk who shall
retain the original copies of all ordinances and resolutions;
B.
Act as secretary
of the municipal corporation and custodian of the municipal seal and
of all minutes, books, deeds, bonds, contracts, and archival records
of the municipal corporation. The Borough Council may, however, provide
by ordinance that any other specific officer shall have custody of
any specific other class of record;
C.
Serve as
the chief administrative officer in all elections held in the Borough;
D.
Serve as
chief registrar of voters in the Borough,
E.
Serve as
the administrative officer responsible for the acceptance of applications
for licenses and permits and the issuance of licenses and permits,
except where statute or ordinance has delegated that responsibility
to some other Borough officer;
F.
Serve as
coordinator and records manager responsible for implementing local
archives and records retention programs;
G.
Cause the
corporate seal of the Borough to be affixed to instruments and writings
when authorized by ordinance or resolution of the Council or when
necessary to exemplify any document on record in his office, or to
certify any act or paper which from the records in his office shall
appear to have been a public act of the Borough or a public document;
H.
Serve as
Registrar of Vital Statistics;
I.
Be the depository
for and the custodian of all official surety bonds furnished by or
on account of any officer or employee, except his own bond which shall
be placed in the custody of the treasurer; of all insurance policies
on or with respect to risks insured for the benefit of the Borough
or to protect it against any claim, demand or liability; and all formal
contractors for work, labor, services, supplies, equipment and materials
to which the Borough may be a party;
J.
Be the depository
for and the custodian of all performance bonds running to the Borough
as obligee, or any other form of security given by a contractor, subdivision
developer or other persons on account of work done or to be done in
or for the Borough;
K.
Have custody
of all leases of property owned by the Borough;
L.
Report to
the Council annually, at such times as the Council may require, on
the coverage, expiration date and premium of each surety bond and
contract of insurance; the nature and terms of outstanding leases,
the rent reserved by each and their respective expiration dates;
M.
Perform such
other duties as are now or hereafter imposed by Statute, regulation
or ordinance.
The Mayor, with the advice and consent of the Borough Council,
may also appoint a Deputy Municipal Clerk to assist the Municipal
Clerk with the completion of his or her powers and duties.
