[Adopted 9-27-1973 by Ord. No. 346 as
Ch. 3, Art. II, of the 1973 Code]
A.
Appointment.
(1)
Registered Municipal Clerk. The Mayor with the advice
and consent of Council shall appoint a person holding a registered
municipal clerk certificate as Borough Clerk for a three-year term.
In the event of a vacancy in the office of Municipal Clerk, an appointment
shall be made for a new term and not for the unexpired term.
(2)
Acting Municipal Clerk. Within 90 days of the occurrence
of a vacancy in the office of Municipal Clerk by reason of the departure
of a registered Municipal Clerk, the Mayor with the advice and consent
of Council may appoint a person who does not hold a registered municipal
clerk certificate to serve as Acting Municipal Clerk for a period
not to exceed one year and commencing on the date of the vacancy.
Any person so appointed may, with the approval of the New Jersey Department
of Community Affairs, be appointed as Acting Municipal Clerk for a
maximum of two subsequent one-year terms following the termination
of the temporary appointment. (N.J.S.A. 40A:9-133c)
B.
Tenure.
(1)
Registered Municipal Clerk. Tenure of a registered
Municipal Clerk shall begin as of the actual date upon which the person
serving as Municipal Clerk is appointed. Reappointment of an incumbent
Municipal Clerk made within 60 days following the expiration of the
prior term shall not be considered to be a new appointment.
(2)
Acting Municipal Clerk. Time served as Acting Municipal
Clerk may be not be credited as time served as Municipal Clerk for
the purpose of acquiring tenure pursuant to statute. (N.J.S.A. 40A:9-133.7)
C.
Qualifications. Prior to the appointment of a Borough
Clerk, he shall have been qualified by training and experience to
perform the duties of this office and shall hold a registered municipal
clerk's certificate pursuant to N.J.S.A. 40A:9-133a.
[Amended 5-15-2006 by Ord. No. 871; 12-5-2011 by Ord. No. 974]
The Borough Clerk shall:
A.
Keep
the minutes and records of the proceedings of the Council, and publish,
maintain and compile its ordinances and resolutions as required by
law.
B.
Keep
the minutes and records of any Council committee, upon request of
the chairman of the committee.
C.
Provide
secretarial and clerical services for the Mayor and members of Council
in the discharge of their official duties.
D.
Have
custody of the Borough Seal and affix it to such books, papers and
documents as may be authorized pursuant to law.
E.
Have
and take custody of all official books, papers and documents of the
Borough for which no other depository is provided by law or ordinance,
and preserve and keep them safely.
F.
Perform
such functions as are vested in the Clerk by the licensing provisions
of state law or ordinance.
G.
Issue
and deliver, with the assistance of the Police Department, if needed,
as in case of emergency, all notices of meetings required to be given
to the Council.
H.
Promptly
inform Council members of action taken by the Mayor with respect to
any ordinance.
I.
Receive
and transmit all communications to or on behalf of the Council.
J.
Charge
and receive for the use of the Borough such fees for transcripts or
certificates as shall be authorized by the Council.
K.
Perform
all of the functions required of municipal clerks by the General Election
Law and any other law or ordinance, and receive for municipal use
the fees prescribed therefor.
L.
Perform
such functions as are vested in municipal clerks by state law or ordinances
relating to bingo and raffle licenses.
M.
Approve
the granting of raffle and bingo licenses as the issuing authority
pursuant to N.J.A.C. 13:47-1.1.
N.
Perform such other, different and additional powers, functions and
duties as may be prescribed by law or ordinance.
The Clerk shall be the depositary and custodian
of all official surety bonds furnished by or on account of any Borough
office, officer or employee, except his own bond, which shall be placed
in the custody of the Borough Chief Financial Officer; all insurance
policies upon or with respect to risks insured for the benefit of
the Borough or to protect it against any claims, demands or liability
whatsoever; and all formal contracts for work, labor, services, supplies,
equipment and materials to which the Borough may be a party. The Clerk
shall also have custody of all leases of property owned or leased
by the Borough. The Clerk shall be the depositary for and have custody
of all performance bonds running to the Borough as obligee, and other
forms of noncash security given by any contractor, subdivision developer
or other persons on account of work done or to be done in or for the
Borough.
[Amended 1-24-2002 by Ord. No. 792]
Questions concerning priority of Council business
to be performed by the Borough Clerk, as provided by law or ordinance,
shall be determined by the Borough Administrator.
[Amended 5-15-2006 by Ord. No. 871]
The number and type of employees in the office
of the Borough Clerk shall be determined by the Borough Administrator
with the consent of the governing body.
