[HISTORY: Adopted by the Town Board of the Town of Monroe 5-15-1978 by resolution. Amendments noted where applicable.]
As used in this chapter, the following terms shall have the meanings indicated:
- The Town of Monroe and its departments, divisions, offices, bureaus and boards or commissions created or appointed by the Town Board; and any special or improvement district of the town, other than a library district, a fire district, a district corporation or district having a separately elected governing body.
- Shall have the same meaning as set forth in Subdivision 4 of § 86 of the Public Officers Law.
The following person is hereby designated as records access officer for the agency: the Town Clerk, Town Hall, 15 Lake Street, Monroe, New York.
The records access officer shall be responsible for assuring that agency personnel:
Comply with the requirements and provisions of the Freedom of Information Law, the rules and regulations of the Committee on Public Access to Records and this chapter in providing access to agency records.
Maintain an up-to-date subject matter list of records, update it twice a year and make it available for public inspection and copying.
Explain in writing reasons for denial of access and advise the requester of right to appeal, setting forth the name, title, business address and telephone of persons to whom appeal may be taken.
Upon request, calculate in advance the total cost of copies.
Permit the requester to make his or her own copy, without damaging the record and without relinquishing custody of the same.
Records of the agency are located at the Town Hall, 15 Lake Street, Monroe, New York. All requests for public access to records shall be accepted and records produced during all hours that the Town Hall is regularly open for business.
A request to inspect or for a copy of a record shall reasonably describe the same and shall be in writing.
The Town Supervisor shall respond to requests for a record of the name, title, salary and public office address of every officer and employee of the agency.
The Town Attorney is hereby designated to hear and determine appeals from a denial of access to agency records, in accordance with the Freedom of Information Law, the rules and regulations of the Committee on Public Access to Records and this chapter.
Unless another fee is prescribed by state law, the fee for photocopying a record not exceeding nine by 14 inches shall be $0.25 per page; the fee for other records shall be the actual cost of reproduction excluding fixed costs such as the salary of the employee; and the fee for a typed or handwritten transcript shall consist of the actual clerical time involved in making the transcript.
A copy of this chapter shall be posted by the Town Clerk on the signboard maintained pursuant to Subdivision 6 of § 30 of the Town Law.