[HISTORY: Adopted by the Town Board of the Town of Clifton Park 9-22-1980. Amendments noted where applicable.]
Salaries and compensation — See Ch. 40.
[Amended 4-6-1998 by L.L. No. 2-1998]
No member of the Town Board, officer, elected or appointed, or employee may seek reimbursement for actual and necessary expenses incurred in excess of $100 and as budgeted for attending conventions, meetings, conferences or schools unless attendance by such person(s) has been authorized by a resolution of the Town Board, adopted and entered in the minutes of the meeting of the Town Board prior to such attendance, and unless there is submitted to the Town Board an itemized and verified voucher setting forth items of expense and the information required by § 7-3 for which reimbursement is sought.
In its discretion, the Town Board, pursuant to General Municipal Law § 77-b, Subdivision 6, in connection with the resolution authorizing the attendance, may authorize the advance to such person(s) of a sum of money for estimated actual and necessary expenses. In such event, such person shall submit, no later than 10 days after the termination of the conference, meeting, convention or school, to the town an itemized and verified voucher setting forth the items of expense and the information required by § 7-3. In the event that such actual and necessary expenses are less than the sum advanced, the person shall refund to the town such excess at the same time the aforesaid voucher is submitted.
In the event that such voucher is not submitted within the time prescribed above or in the event that any such excess advance is not refunded within the time prescribed above, and in the event that the Town Board does not extend the time prescribed therefor, there shall be deducted from the salary, wages or other money owed by the municipality to such person an amount equal to the entire advance or the excess advance as the case may be.
The voucher shall contain the following information:
The date and place each item of expense was incurred.
A description of the nature of such item of expense.
The amount of the item of expense.
Receipt for payment or paid bill.
Such other information or evidence as the Town Board may, in its discretion, deem necessary to verify that the expenses were both actual and necessary.