[HISTORY: Adopted by the Common Council of the City of Albany 10-2-2014 by L.L. No. 2-2014. Amendments noted where applicable.]
Editor's Note: This local law also repealed former Ch. 34, Daylight Saving Time, adopted 7-18-1983 by L.L. No. 2-1983 as Ch. I, Art. IX, of the 1983 Code.
[Amended 2-4-2019 by L.L. No. 1-2019]
Meetings of all public bodies subject to the New York State Public Officers Law, Article 7 (commonly referred to as the "Open Meetings Law"), shall be recorded, except those portions of meeting where the body validly enters into executive session. The audio recording shall be made available to the public and shall be digitally preserved for a minimum of five years.
Meetings of all public bodies of the City of Albany, in accordance with Article 7, Section 106 of the New York State Public Officers Law, shall establish procedures and protocol pertaining to the taking of meeting minutes and the publishing thereof. Minutes must contain a record or summary of all motions, proposals, resolutions and any other matter formally voted upon and the vote by individual members of the public body thereon. Meeting minutes for a meeting at which a public hearing or public comment period is held shall include the name and jurisdiction within which they reside of those individuals who have freely chosen to state their name for the record and the nature of their testimony. Meeting minutes of all public bodies of the City of Albany shall be posted to the City of Albany’s website within two weeks of any public meeting, except in the case of an executive session, in which instance the minutes shall be made available to the public within one week from the date of the executive session.
[Added 5-6-2019 by L.L. No. 2-2019]
Public notice of the time, place and the meeting agenda of a meeting scheduled shall be given or electronically transmitted to the news media at least one week prior thereto and shall be conspicuously posted in one or more designated public locations at least seven days before such meeting.
Public notice of the time, place and the meeting agenda of every other meeting shall be given or electronically transmitted, to the extent practicable, to the news media and shall be conspicuously posted in one or more designated public locations at a reasonable time thereto.
[Added 2-19-2015 by L.L. No. 2-2015]
The Dietary Guidelines for Americans, 2010, states that Americans consume too much sodium, added sugars, refined grains, and solid fats and not enough fruits, vegetables, and whole grains. Studies show a strong relationship between the physical and social environments of the workplace and the health behaviors of employees, and nearly half of many people's waking hours are spent at work, and many of those hours are spent in meetings and conferences. The foods and beverages available at meetings and conferences are often high in fat, added sugars, and sodium and contain few fruits, vegetables, and whole grains. In addition, meetings and conferences generally involve a lot of time sitting and provide little opportunity for physical activity. The City of Albany has the ability to model healthy eating and help to change social norms around meeting practices, and it is consistent with the goals of the City to support people's ability to eat well while at work events.
All activities and special events sponsored by or supported by the City of Albany will include healthy food and beverage options when food is served and will encourage physical activity, greener options, and support of local products. The Mayor's Office will develop and adopt a Healthy Meetings and Special Events Policy, which will include healthy meeting guidelines.
All City of Albany meetings, conferences, and events will adhere to healthy meeting guidelines, including departmental meetings, and the City of Albany hereby adheres to the National Alliance for Nutrition and Activity Healthy Meeting Pledge. The City of Albany strongly encourages other City-related agencies to adopt healthy meeting guidelines.