[HISTORY: Adopted by the Common Council of the City of Ithaca 12-29-1993. Amendments noted where applicable.]
Police Department — See Ch. 95.
The purpose of this plan is to designate the responsible public officers, formulate the basic procedures and provide guidance for coordinated action in rendering assistance to the citizens within the City of Ithaca in the event of a disaster or emergency which exceeds the dimensions of any individual City Department's current mandate for response. This plan is not intended to replace any current plan, but rather to serve as a supplement to any such current plan. It is recognized that this plan may require adjustments and amendments, and that the responsible public officials, location of emergency operations and similar decisions will vary depending on the nature of the emergency.
Disaster planning is based on the New York State Defense Emergency Act, the regulations and orders of the State Defense Council and the State Civil Defense Commission; the Emergency Plan for the Natural Disaster of the State of New York; and the National Plan for Natural Disaster Mobilization.
Editor's Note: See Unconsolidated Laws § 9101.
The City of Ithaca recognizes that planning and preparatory actions are required before an emergency. Emergency preparedness allows the City of Ithaca to prepare and react to emergency situations to save life and property if the city is threatened or hit by disaster and major emergency.
The Common Council shall have the primary responsibility to see that everything possible is done to prepare for any disaster and to provide for the safety and security of the community during a disaster.
[Amended 5-1-1996 by Ord. No. 96-6]
The emergency operations center for the city will be in the Central Fire Station unless the Mayor declares otherwise. Once the Mayor or next city officer in line has declared that an emergency exists, the emergency operations center will be staffed on a twenty-four-hour basis until the declared emergency subsides. The emergency operations center will forward all warnings, directives, information, etc., to various local departments, as appropriate. This will be done through the use of department representatives, telephones (located in the emergency operations center), radios in the Police, Fire, Highway and Civil Defense Departments and in the offices of cooperating agencies. Each member assigned to the emergency operations center will be familiar with this plan, particularly with the section pertaining to each responsible person's service duties.
The Mayor, with the assistance of the Fire Chief, Police Chief and/or Superintendent of Public Works, functioning either at the emergency operations center or an appropriate designated alternative site, depending on the nature of the emergency, are responsible for the maintenance and availability of records, documents, plans and other materials required to discharge their and others' functions during an emergency.
Once an emergency has been declared, designated personnel will assemble as soon as possible at the emergency operations center. In order to cope with the effects of an emergency, appropriate steps will be taken at the emergency operations center to mobilize fully the available personnel, resources, facilities, supplies and materials in the City of Ithaca according to the guidelines set forth in this plan, or such other plans or procedures as may already exist within individual responsibilities for the particular type of emergency requiring response and management.
The Mayor or the designated Emergency Coordinator is responsible for notification and declaration of an emergency or disaster.
Each department head in the City of Ithaca is responsible for assuring maximum effectiveness and utilization of all personnel and equipment of the department to accomplish the city's responsibilities. Each department head will retain control of the assigned department and implement orders received from the emergency operations center.
The City of Ithaca will seek the cooperation and aid of any or all surrounding communities in the event of an emergency or disaster affecting surrounding areas or of such magnitude that mutual aid is necessary. Arrangements for mutual aid should be made prior to any emergency or disaster.
The City of Ithaca should contact the County Civil Defense Office regarding any major emergency or disaster situation. Civil defense assistance should be requested when local or mutual aid resources are exhausted. All requests for county civil defense assistance of any nature by any department will be approved by the Mayor and will be made to the County Director of Civil Defense by direct phone contact or by civil defense radio network.
Military assistance requests will be made by the Mayor of the City of Ithaca to the County Administrator and the Chair of the County Board, who will forward the request to the Tompkins County Civil Defense Office, which will forward it to the State Natural Disaster Commission.
The American Red Cross is recognized as the agency responsible for mass care to persons immediately following a disaster. Local Red Cross chapters can extend natural disaster relief assistance to individuals and families, and the Red Cross can assume administrative and financial responsibility in providing such assistance. The American National Red Cross has been assigned this responsibility by the Congress of the United States. The Red Cross chapter responsible for the City of Ithaca is the Tompkins County Chapter of the American Red Cross, located at 201 West Clinton Street, in the City of Ithaca, N.Y., telephone number 273-1900; homeless hot-line: 273-9177.
The Mayor of the City of Ithaca is responsible for the conduct of disaster operations within the City of Ithaca. The Mayor shall use any and all facilities, equipment, supplies, personnel and other resources of the city in such a manner as may be necessary or appropriate to cope with the disaster.
The Mayor shall direct the activities of all agencies within the city against the effects of emergency in conformance with the approved plans for the rescue and relief of the people, the recovery and the rehabilitation of the community. The Mayor will utilize services of the emergency operations center and its staff for implementation of necessary measures to achieve emergency operations.
The Common Council, as the elected body of the people, shall take all appropriate steps to prepare for any disaster or emergency and shall generally be responsible for the implementation of this and other emergency preparedness plans.
The City Clerk is responsible for the maintenance and availability for essentials records, documents and other similar materials required during the emergency.
An Emergency Coordinator shall be appointed by the Mayor, with skills appropriate to direct the implementation of the comprehensive plan for the emergency operations center, under the direction of the Mayor. Also, under the direction of the Mayor, the Emergency Coordinator coordinates the emergency operations of the emergency operations center, prepares estimates of the situation, advises the Mayor of operational priorities and recommends requests for assistance from the Tompkins County Civil Defense or other appropriate agencies.
The Fire Chief and fire fighters will be responsible for the direction of all action to contain and extinguish fires resulting from emergencies and the removal of trapped and injured persons from damaged buildings and flooded areas. The local Fire Chief may call upon the County Fire Coordinator or the County Civil Defense, under mutual aid, for advice and/or assistance concerning fire-related emergencies, relief operations and coordination of emergency shelter and feeding operations.
The Chief of Police shall designate a Traffic Control Officer to be part of the Emergency Operation Center for the purpose of controlling traffic and population movements. The local police will direct all action to maintain order, prevent looting and help alleviate panic; direct the injured to medical installations, and assist handicapped persons by obtaining transportation and directing them to the nearest emergency operations center. The Chief of Police may call upon the Tompkins County Sheriff's Department and/or the New York State Police for advice and/or assistance.
The Superintendent of Public Works is responsible for the maintenance of streets and bridges and all official trucks, cars and equipment. The Superintendent will direct action to check, restore and maintain essential public facilities and services, such as water and sewer systems, streets, bridges, public buildings and other vital community services, calling upon all public works and engineering services of Tompkins County for such assistance. The Superintendent of Public Works will work in conjunction with the local electric and gas utility companies, the local telephone company and with any other local utility in the restoration of the various essential services.
The Director of Planning and Development or his/her designee will be responsible for safety inspection of damaged homes and businesses before evacuees are allowed to reoccupy such buildings.
[Amended 6-5-2013 by Ord. No. 2013-15]
Editor's Note: This ordinance provided for an effective date of 1-1-2014.
A Public Information Officer will be appointed by the Mayor of the city to direct the local dissemination of emergency information and the issuance of news reports to the public and notify the County Civil Defense Office on the status and development of emergency measures, using all media of public communication.
If necessary, a Communications Officer will be appointed by the Mayor to supervise, direct, arrange and restore communications for all emergency purposes using available communication means and methods. Maximum use of all available forms of communications will be planned by all departments to aid the communications staff in carrying out their duties.
If needed, a Medical Officer or staff will be appointed by the Mayor to direct all action necessary for rendering health and medical services to the community. The Medical Officer or staff should alert hospitals and ambulances in the area regarding anticipated medical needs.
If necessary, a Supply Officer will be appointed by the Mayor to carry out measures necessary to the emergency handling of all local resources.
If necessary, a Staffing Officer will be appointed by the Mayor to coordinate and/or direct the assignment of personnel to the various emergency services as requested.
If necessary, a Transportation Officer will be appointed by the Mayor to carry out measures necessary to the utilization of all transportation modes for support and rescue operations.
Additional responsibilities and functions. All department heads and/or those responsible for carrying out parts of the emergency operations for the City of Ithaca shall perform their responsibilities and functions as directed by the Mayor or the Emergency Coordinator.
It is expected that this plan will be updated and supplemented as necessary to prepare for any disaster or major emergency.