[HISTORY: Adopted by the Town Board of the Town of Cortlandville 12-4-1974.
Amendments noted where applicable.]
GENERAL REFERENCES
Ordinances, publication of — See Ch. 32.
The following rules and regulations shall apply to the public inspection
and copying of such town records as are subject to public inspection by law
and shall continue in effect until altered, changed, amended or superseded
by further resolution of this Town Board or by action of the Committee on
Public Access to Records established pursuant to Chapters 578, 579 and 580
of the Laws of 1974:
A.
Place of inspection. Such records shall be made available
at the office of the town officer or employee charged with the custody and
keeping thereof.
B.
Type of inspection. Such records shall be made available
for public inspection on regular business days between the hours of 10:00
a.m. and 12:00 p.m. and 2:00 p.m. and 4:00 p.m. if readily available. If not
readily available, written requests specifically of records to which access
is desired shall be filed with the town officer or employee charged with the
custody and keeping thereof, who shall produce the same within 48 hours after
such request. Such written request shall be on the form prescribed by the
Comptroller of the State of New York. If the town officer or employee charged
with the custody and keeping of the records elects to refuse access, he shall
submit a written statement of his reason therefor within 48 hours of such
request.
C.
Fees.[1]
(1)
Copies. The town officer or employee charged with the
custody and keeping of the records shall, upon request, make a copy or copies
of any records of such inspection upon the payment of a fee of $0.25 per page.
If a copy or copies are desired thereof by the requester, the town officer
or employee charged with the custody and keeping of the records shall make
the same and mail or deliver the same to the requester within one week, depending
on the volume and number of copies requested.
D.
Deletion of identifying details. To prevent an unwarranted
invasion of personal privacy, the town officer or employee charged with the
custody of the record may delete identifying details when he makes records
available, as follows:
(1)
Disclosure of such personal matters as may have been
reported in confidence to the town and which are not relevant or essential
to the ordinary work of the town.
(2)
Disclosure of employment, medical or credit histories
or personal references of applicants for employment, except that such records
may be disclosed when the applicant has provided a written release permitting
such disclosure.
(3)
Disclosure of items involving the medical or personal
records of a client or patient in a hospital or medical facility.
(4)
The sale or release of lists of names and addresses in
possession of the town, if such lists would be used for private, commercial
or fund-raising purposes.
(5)
Disclosure of items of a personal nature when disclosure
would result in an economic or personal hardship to the subject party and
such records are not relevant or essential to the ordinary work of the town.
E.
List of records. In addition to such requirements as
may be imposed by this resolution or by Chapter 578 of the Laws of 1974, each
Board, Commission or other group of the town having more than one member shall
maintain and make available for public inspection a record of the votes of
each member and the manner in which he votes.
