[HISTORY: Adopted by the Northport Board
of Architectural and Historic Review 2-4-2009 by Res. No.
1-2009; approved by the Board of Trustees 5-5-2009 by Res. No.
78-2009.[1] Amendments noted where applicable.]
GENERAL REFERENCES
Board of Architectural and Historic Review — See Ch. 13.
[1]
Editor's Note: This resolution also repealed
former Ch. A311, Board of Architectural and Historic Review Rules
and Regulations, adopted by the Northport Board of Architectural and
Historic Review 9-4-1985 and approved by the Board of Trustees 10-15-1985.
A.
Meetings will be held on the first Wednesday of each
month at 7:30 p.m. at Northport Village Hall. Meetings may also be
held at other dates and times on the call of the Chairman or at the
call of four members, both on reasonable notice to all members and
applicants.
B.
If a meeting must be canceled due to lack of a quorum
or for any other reason, the meeting will be rescheduled for the following
Wednesday, unless the Chair or four members wish to schedule the meeting
on another day on reasonable notice.
C.
The Chairman or Clerk of the Board will contact all
members regarding cancellations, and each member will contact the
Chairman or Clerk of the Board as soon as practicable to give notice
of his/her absence from a meeting.
D.
The Clerk of the Board shall maintain minutes which
shall be presented for approval to the Board at subsequent meetings.
E.
The Clerk shall take minutes at each meeting, either
by hand or electronically, unless a stenographer has been designated
by the Chairman to take verbatim minutes.
F.
The Chair shall call each applicant in the order the
Chair shall determine.
G.
The applicant will have the opportunity to present
witnesses, evidence, documents, displays, designs, materials or other
relevant items in support of the application.
H.
At any time, Board members may ask questions and/or
comment and provide suggestions, alternatives and/or modifications
regarding the application.
I.
Upon conclusion of the presentation, the members of
the public attending who wish to speak will be given an opportunity
to make relevant comments on the application and in the discretion
of the Board, to present witnesses, evidence, documents, displays,
designs or other relevant items in support of their comments.
J.
The applicant will be given an opportunity to make
his/her closing comments after all public comments have been made.
K.
At the conclusion of the application or at a subsequent
meeting, the Board shall vote on the application in a motion that
describes the proposed action, to either approve or disapprove the
application, with or without conditions, or modifications, or the
Board may vote to reserve decision for further deliberation by the
Board at another time. The Chair will sign the applications that the
Board approves.
L.
Each modification upon which approval has been made
dependent shall be clearly drawn on the appropriate exhibit. Also
written onto the exhibit shall be all specifiying information about
the modification, such as dimensions, material and colors. These drawings
and notes shall be made at the meeting at which consensus upon the
modification is achieved or at such other time as the Board may determine
is appropriate, prior to voting on an application. Alternatively,
the Board may require an amended application/plan/drawing or other
submission to be reviewed at a subsequent meeting to ensure all suggestions,
comments, modifications and requirements have been implemented.
M.
Each determination shall clearly set forth the Board
determination. The exhibits shall be clearly marked so as to make
what the Board has approved plain and unambiguous. The applicant shall
be provided a copy of the approval or denial within five business
days of the date said determination is filed in the office of the
Village Clerk.
N.
Related materials.
(1)
Before the review of an application for any permit
other than a sign permit begins, the Clerk, upon request by the Board,
shall make available at the meeting all other material in Village
files relating to the structure and site, including:
(a)
The building card;
(b)
Files concerning past or other current applications
before any board or officer of the Village;
(c)
The building inventory sheet, if any;
(d)
Photos or other depictions contained in the
Board's reference material, such as a notebook of signs; and
(e)
Landmarks, historic districts or historic sites
as listed by the Village of Northport, the Town of Huntington or any
superior jurisdiction any part of which is located within 1,000 feet
of the subject property line.
(2)
The following material shall also be made available
if the application is for a major alteration:
(a)
Files regarding planned or in-process Village
work on the adjacent street, sidewalk or other public property, other
than repairs in kind to existing infrastructure;
(b)
A list of any applications regarding adjacent
properties for building or demolition permits, site plans, subdivisions
and variances, either pending or approved, but where construction
has not been completed.
O.
No public hearing or application review may be completed
until a completed application, including all required and requested
exhibits and information, is provided to the Board. No public hearing
may be closed until a completed application, including all required
and requested exhibits and information, has been made available for
public inspection for at least five business days prior to the closure
of the public hearing. For good cause, the Board may modify any of
these requirements.
P.
At the start of the review of an application, the
Chair shall determine whether all requirements have been met. If any
requirement has not been met, the review shall be continued at a later
meeting of the Board after all requirements have been met. At the
start of a public hearing, the Chair shall determine whether all requirements
have been met. If any requirements have not been met, the public hearing
shall be continued at a later meeting of the Board, for which new,
full notice will be required.
A.
The Clerk of the Board shall be responsible for the
preparation of minutes of all meetings of the Board. Such minutes
shall state the sense of testimony given before the Board, the discussion
of matters by the Board members and the Board's decision on each application
and shall be submitted to the Board for approval.
B.
The Clerk of the Board will make available to each
Board member completed application packets at least 10 days before
each meeting, except that sign applications will be made available
at least two days before each meeting. The Chair may allow later delivery
of applications for good cause.
C.
Subject to review and approval by the Chair, the Clerk
will create the agenda for each meeting and provide a copy thereof
to each member five days before each meeting. Notice of the meeting
will be posted in the Village Hall and in the official newspaper of
the Village or, alternatively, on a Village website, if available.
D.
The applicant must post a notice on the premises for
which a review is pending and provide an affidavit of such posting
prior to or at the meeting. Failure to post or to provide such proof
shall be grounds for the Chair to adjourn the application.
E.
The Clerk will mail or hand deliver written decisions
to the applicant and provide a copy to Code Compliance and the Building
Inspector.
A.
Applications must be submitted at the Village Hall
no later than two weeks before each monthly meeting in order to allow
ample time for the Clerk to make available each application to each
member of the Board. Sign applications must be submitted at the Village
Hall no later than one week before each monthly meeting.
B.
The applicant shall submit a completed application
for review by the Board, on a form promulgated by the Board, together
with such additional information as is necessary and appropriate to
process the application. With the advice and consent of the Chair
and, if necessary, after consultation with the Building Inspector
and Code Compliance Officer, the Clerk shall determine if the application
constitutes a minor alteration, major alteration or new construction
to a commercial structure or a sign application.
(1)
Minor alterations:
(a)
Definition of minor alterations.
[1]
Application or use of exterior materials of
a different kind, type, color or texture from those already in use
which will substantially cover one or more sides of the structure.
This subsection applies to roofing as well as siding.
[2]
Addition or removal of architectural detail
permanently attached to the structure, such as railings, grillwork,
architectural woodwork (molding, cornices, brackets, finials, bargeboards
and the like), stone or metal coping and cornices and the like.
[3]
Addition or removal of awnings, shutters, canopies
and similar appurtenances.
[4]
Alterations to doors or windows which do not
make any change to the dimensions or locations of the doors or windows,
or porches visible from the public way.
[5]
All improvements, alterations or renovations
which can be accomplished without obtaining a building permit.
(2)
Major alterations.
(a)
Definition of improvements to be considered
major:
[1]
Construction of a new building or auxiliary
structure.
[2]
Any addition to or alteration of an existing
structure which increases the square footage in that structure or
otherwise alters its size, height, contour or outline.
[3]
Change or alteration of a structure's architectural
style.
[4]
Addition or removal of one or more stories.
[5]
Alteration of a roofline.
[6]
Regrading or excavation of the site which alters
the size, height, contour or outline of the site, such as driveways,
parking spaces, addition or removal of walls or fences and the like.
C.
Applications must be accompanied by the filing fee
at the time the application is submitted. Applications that are incomplete
or do not include the filing fee will not be accepted or processed.
D.
Subsequent to Board approval of an application, the
Clerk shall request the Code Compliance Officer to visit the site
of the approval within 60 days to inspect whether there is compliance
with the approval and to take photograph(s), which the Clerk of the
Board shall file in the applicant's file and in a book used to display
typical types of projects and exemplars that meet Code requirements.
