[HISTORY: Adopted by the Board of Supervisors
of the County of Rappahannock as indicated in article histories. Amendments
noted where applicable.]
[Adopted 2-1-1988; amended in its entirety 7-2-2018]
Rules of procedure for the Rappahannock County Board of Supervisors
are established as provided in this article.
A.
The Clerk for the Board shall prepare a preliminary agenda seven
days prior to each regularly scheduled meeting. The Chairperson may
approve the order of the items on the agenda or may rearrange the
order prior to its publication. The preliminary agenda shall provide
for a public comment period of 30 minutes. The period may be shortened
or extended at the meeting at the discretion of the Chairperson.
B.
Not later than 3:30 p.m. on the Wednesday preceding a regularly scheduled
Monday meeting, and not later than 3:30 p.m. on the Friday preceding
a regularly scheduled Wednesday meeting, the preliminary agenda shall
be published to the members of the Board, the press, and the public
in the manner provided for by law.
Any member of the Board of Supervisors or any constitutional
officer may present matters not contained in the Orders of the day
to the Board of Supervisors. Any item presented after publication
of the Orders of the day will be called an addendum item. The addendum
item may be added to the Orders of the day by majority vote. A vote
on a motion proposing action on the addendum item will not have binding
effect unless there is a unanimous vote of the Board or a unanimous
vote of a quorum thereof. If the vote is not unanimous, the item shall
be continued to the preliminary agenda of the next regularly scheduled
meeting of the Board. Once contained in the Orders of the day for
that subsequent meeting, and when then considered, a majority vote
on the continued addendum item shall have binding effect. Nothing
herein shall be construed to prohibit binding action of the Board
taken at any special meeting during which any continued addendum item
is considered.
A.
Those persons wishing to speak in favor of or in opposition to those
matters raised in public hearing before the Board of Supervisors may
be asked to tailor their remarks to the following procedures. In order
to ensure that all interested parties be heard on issues of great
moment and/or controversy, speakers may be asked to sign in upon entering
the hearing room and to limit their remarks to a time limit determined
by the Chairperson. A speaker, when recognized by the Chairperson,
shall stand and state his full name and district before proceeding.
B.
The Chairperson shall have the authority to rule out of order any
person or persons who fail to comply with the above.
C.
Cameras, audiovisual equipment and recording devices are allowed
in the hearing room subject only to restrictions on their placement
on and around the Board of Supervisors' table as follows:
(1)
Those desiring to place cameras, audiovisual equipment and recording
devices at the Board of Supervisors' table and surrounding areas
shall notify the Clerk for the Board in order to ensure their orderly
placement and to minimize their impact on the orderly conduct of business.
(2)
Such devices will be turned off, unplugged and/or removed when the
Board of Supervisors retires into closed meeting pursuant to the Virginia
Freedom of Information Act[1] and will not recommence operation until the Board returns
to regular session.
[1]
Editor's Note: See Code of Virginia, § 2.2-3700
et seq.
A.
Any member of the Board may make a motion to take any action. Any
other member may second any motion. Once a motion has a second, the
Chairperson shall call for discussion. The Chairperson shall call
for a vote when appropriate. If, during the discussion, a motion is
made to amend the original motion, and such motion to amend is seconded
by a member other than the original motion's sponsor and second,
then a vote on the proposed amendment shall be taken after discussion
as allowed by the Chairperson. Only after the vote on the proposed
amendment is taken can a binding vote on the amended or original motion
be taken. Any original sponsor of a motion may agree to any proposed
amendment with the concurrence of the member originally providing
the second, and the Chairperson may then call for a vote.
B.
Motions to postpone or table shall be voted on in the same manner
as a motion to amend a motion.
C.
Motions to reconsider items that have failed may be made by any member
that voted against the item when it failed. Any member may second.
D.
Motions to reconsider items that have passed may be made by any member
that voted to pass the item at the time it passed. Any member may
second.
E.
Nothing herein shall be construed to prevent amendment of the Rappahannock
County Code.
