[HISTORY: Adopted by the Board of Supervisors of the County of Rappahannock as indicated in article histories. Amendments noted where applicable.]
[Adopted 2-1-1988; amended in its entirety 7-2-2018]
Rules of procedure for the Rappahannock County Board of Supervisors are established as provided in this article.
The Clerk for the Board shall prepare a preliminary agenda seven days prior to each regularly scheduled meeting. The Chairperson may approve the order of the items on the agenda or may rearrange the order prior to its publication. The preliminary agenda shall provide for a public comment period of 30 minutes. The period may be shortened or extended at the meeting at the discretion of the Chairperson.
Not later than 3:30 p.m. on the Wednesday preceding a regularly scheduled Monday meeting, and not later than 3:30 p.m. on the Friday preceding a regularly scheduled Wednesday meeting, the preliminary agenda shall be published to the members of the Board, the press, and the public in the manner provided for by law.
Any member of the Board of Supervisors or any constitutional officer may present matters not contained in the Orders of the day to the Board of Supervisors. Any item presented after publication of the Orders of the day will be called an addendum item. The addendum item may be added to the Orders of the day by majority vote. A vote on a motion proposing action on the addendum item will not have binding effect unless there is a unanimous vote of the Board or a unanimous vote of a quorum thereof. If the vote is not unanimous, the item shall be continued to the preliminary agenda of the next regularly scheduled meeting of the Board. Once contained in the Orders of the day for that subsequent meeting, and when then considered, a majority vote on the continued addendum item shall have binding effect. Nothing herein shall be construed to prohibit binding action of the Board taken at any special meeting during which any continued addendum item is considered.
Those persons wishing to speak in favor of or in opposition to those matters raised in public hearing before the Board of Supervisors may be asked to tailor their remarks to the following procedures. In order to ensure that all interested parties be heard on issues of great moment and/or controversy, speakers may be asked to sign in upon entering the hearing room and to limit their remarks to a time limit determined by the Chairperson. A speaker, when recognized by the Chairperson, shall stand and state his full name and district before proceeding.
The Chairperson shall have the authority to rule out of order any person or persons who fail to comply with the above.
Cameras, audiovisual equipment and recording devices are allowed in the hearing room subject only to restrictions on their placement on and around the Board of Supervisors' table as follows:
Those desiring to place cameras, audiovisual equipment and recording devices at the Board of Supervisors' table and surrounding areas shall notify the Clerk for the Board in order to ensure their orderly placement and to minimize their impact on the orderly conduct of business.
Such devices will be turned off, unplugged and/or removed when the Board of Supervisors retires into closed meeting pursuant to the Virginia Freedom of Information Act and will not recommence operation until the Board returns to regular session.
Editor's Note: See Code of Virginia, § 2.2-3700 et seq.
Any member of the Board may make a motion to take any action. Any other member may second any motion. Once a motion has a second, the Chairperson shall call for discussion. The Chairperson shall call for a vote when appropriate. If, during the discussion, a motion is made to amend the original motion, and such motion to amend is seconded by a member other than the original motion's sponsor and second, then a vote on the proposed amendment shall be taken after discussion as allowed by the Chairperson. Only after the vote on the proposed amendment is taken can a binding vote on the amended or original motion be taken. Any original sponsor of a motion may agree to any proposed amendment with the concurrence of the member originally providing the second, and the Chairperson may then call for a vote.
Motions to postpone or table shall be voted on in the same manner as a motion to amend a motion.
Motions to reconsider items that have failed may be made by any member that voted against the item when it failed. Any member may second.
Motions to reconsider items that have passed may be made by any member that voted to pass the item at the time it passed. Any member may second.
Nothing herein shall be construed to prevent amendment of the Rappahannock County Code.