[Amended 1-3-1966 by Ord. No. 6762; 4-13-1970 by Ord. No.
9454; 1-25-1988 by Ord. No. 88-1999A; 12-20-2004 by Ord. No.
04-100423B]
All claims against the City shall be presented
to the City Clerk, who shall retain the original. A copy shall be
forwarded to the City Solicitor, who shall seek payment of those claims
deemed valid from insurance proceeds, third parties or City funds,
whichever is appropriate. He may by agreement for judgment or otherwise
settle any claims, except he may not agree to pay any demand exceeding
$1,000, exclusive of costs, without the prior approval of the Mayor
and subject to appropriation from the City Council. In the event that
funds are not available for settlement, any and all settlements shall
be subject to approval by the Mayor and appropriation from the City
Council.
All bills against the City shall be presented
to the department making the purchase or authorizing the expenditure.
The department head shall, after his approval, submit such bill, by
the eighth day of the month following the first day of the month in
which the bill is to be paid, to the Auditor for his examination and
approval. The City Auditor shall then present the warrant to the Mayor
for his approval.
[Amended 1-3-1966 by Ord. No. 6762; 1-25-1988 by Ord. No.
88-1999A; 7-22-1991 by Ord. No. 91-4034B]
Heads of departments shall furnish payrolls
of employees in their respective departments, stating the name of
each employee, the time for which payment is to be made, the rate
of wages and the amount due, and submit the same for approval to the
City Auditor. The Comptroller-Treasurer shall make payment to such
employee or his authorized agent or attorney and shall take therefor
the receipt of no person other than such employee, agent or attorney.
[Amended 1-3-1966 by Ord. No. 6762; 1-25-1988 by Ord. No.
88-1999A; 7-22-1991 by Ord. No. 91-4034B]
The Mayor or Acting Mayor shall draw orders
on the Comptroller-Treasurer for the payment of accounts and claims
duly approved, and special orders for payment on account of contracts
may be drawn by the Mayor at any time after verification by the City
Auditor, at the written request of any board or committee authorized
to make the expenditure. No money shall be drawn out of the treasury
upon the written order of the Mayor or Acting Mayor addressed to the
Comptroller-Treasurer, except as hereinbefore provided, unless by
order of the City Council, nor shall any order be drawn in payment
for services rendered or material furnished to any department beyond
the sum specially appropriated therefor by the City Council; provided,
however, that the Comptroller-Treasurer may pay any sum of money due
on the principal or interest of any note, bond or other security of
the City, or for state and county taxes or on any judgment against
the City and, also, refunds certified by the Water Registrar, after
approval of the City Auditor. The Comptroller-Treasurer shall report
such payments to the Auditor daily.
