[Ord. #1829, 12-13-2005, added]
In accordance with N.J.S.A. 40A:63-7d, there
is hereby established a committee for the management and maintenance
oversight of the Coakley-Russo Golf Course at the United States Department
of Veterans Affairs Medical Center, Lyons, New Jersey, located at
Block 155, Lot 60 and Block 3, Lot 162, on the Township Tax Map, in
accordance with the Bernards Township and V.A. New Jersey Health Care
System, Lyons Campus Use of Space-Sharing Agreement.
[Ord. #1829, 12-13-2008, added]
a. Committee Status. The Committee is organized as an
advisory committee subject to the provisions of N.J.S.A. 10:4-6 et
seq., the Open Public Meetings Act.
b. Membership. The Township Committee shall appoint seven
residents of the Township, who are also members of the Coakley-Russo
Golf Course, to develop policy and regulations concerning golf memberships
and all other golf-related activities carried on in connection therewith.
The Township Committee shall also appoint one resident member as an
alternate Committee member, to serve in the absence of any of the
regular members. The Township Committee may appoint one of its own
members to serve as one of the Golf Advisory Committee's regular members.
The Director of Parks and Recreation will serve as staff to the Golf
Advisory Committee and will oversee the personnel and control the
maintenance and day-to-day operations of the golf course.
c. Term of Office. Members of the Golf Advisory Committee
shall be appointed for one-year terms. The alternate member shall
also be appointed for a one-year term. Whenever a vacancy shall occur
other than by expiration of a term, the ensuing appointment shall
be for the unexpired portion of the term only.
d. Officers. The Golf Advisory Committee shall meet as
soon after January 1 of each year as practical, and elect a Chair,
Vice Chair, Secretary and Finance Officer from among its regular membership.
The first three officers shall have the duties normally associated
with those positions. The Finance Officer will be assisted by the
Director of Parks and Recreation in the administration of the approved
annual budget and report monthly to the Golf Advisory Committee on
the financial status of the golf course.
e. Bylaws. The Golf Advisory Committee at its organizational
meeting shall adopt bylaws which govern the scheduling of its meetings,
the necessary quorum for action and any other appropriate organizational
matters. The bylaws shall specify, however, that an advertised public
hearing be held during the meeting at which it recommends the annual
golf budget to the Township Committee.
f. Duties. The responsibilities of the Golf Advisory
Committee shall include but not be limited to:
1. Collect revenue for golf course membership.
2. Establish annually by resolution, membership fees
as well as the guest green fees.
3. Establish that golf membership fees and golf guest
green fees shall be collected by the Department of Parks and Recreation.
4. Recommend and manage appropriations effectively to
operate the golf course in accordance with Township Committee policy
and statutory requirements of the State of New Jersey.
5. Coordinate the activities and efforts of the Township
of Bernards with the V.A. New Jersey Health Care System, Lyons Campus
in conjunction with the operation of the golf course.
g. Additional Powers and Responsibilities. In furtherance
of its general powers listed in Paragraphs b and f, the Golf Advisory
Committee shall:
1. Establish bylaws and rules for the golf course.
2. Establish policy for course membership.
3. Establish a code-of-conduct for members and their
guests.
4. Recommend annual membership fees, guest fees, tournament
fees, seasonal opening and closing dates, hours of operation and other
such items pertaining to the course.
5. Work with the V.A. New Jersey Health Care System,
Lyons Campus annually in establishing a list of eligible members from
their portion of the membership.
6. Work with the Director of Parks and Recreation in
accordance with the conditions within the Bernards Township and V.A.
New Jersey Health Care System, Lyons Campus Use of Space-Sharing Agreement
in effect to develop a master plan for renovations and improvements
to the course, develop a financial plan in support of an approved
plan by the V.A. New Jersey Health Care System, Lyons Campus for improvements
and renovations to the course, ensure course management and maintenance
via application of the contract specifications awarded to the contracted
vendor and develop the annual operating budget.
7. Work with the golf course manager in developing seasonal
tournaments at the course.
8. Represent the membership in presenting all renovations
and improvement plans to the V.A. New Jersey Health Care System, Lyons
Campus for their input and approval of such plans.
9. Represent the Coakley-Russo Golf Course within the
New Jersey Golf Association and the United States Golf Association.
10. Communicate with the membership throughout the season
via newsletters, e-mail, municipal website and other means available
concerning course operations, project and events.