[HISTORY: Adopted by the Mayor and Council of the Borough of Leonia 10-9-1972 by Ord. No. 712; amended in its entirety 4-20-1981 by Ord. No. 906 (Ch. 4 of the 1982 Code). Amendments noted where applicable.]
The office of Borough Administrator is hereby created in and for the Borough of Leonia, by and subject to the provisions of this chapter and in accordance with state statute, and the employment of a person to fill such office is hereby authorized.
[Amended 10-20-1997 by Ord. No. 14-97]
Appointment of Borough Administrator. The Borough Administrator shall be appointed by the Mayor with the advice and consent of the Borough Council. In the event that the Mayor fails to nominate such Borough Administrator within 30 days after the office is created or after the office should become vacant or in the event that the Council fails to confirm any nomination made by the Mayor, then, after the expiration of such 30 days, the Borough Council shall appoint the Borough Administrator by a majority of at least three affirmative votes, the Mayor having no vote thereon except in case of a tie.
Term. The term of office of the Borough Administrator shall be at the pleasure of the governing body. He or she shall be removed only by a two-thirds vote of the governing body.
Evaluation. On or before July 1 of each year, the Mayor and Council shall conduct an evaluation of the Borough Administrator's performance during the previous twelve-month period. Included among the criteria for such evaluation shall be whether or not the Borough Administrator has substantially accomplished his or her established goals and objectives. At the time of such evaluation, the Mayor and Council shall establish goals and objectives to be accomplished by the Borough Administrator during the next twelve-month period.
Removal. The Borough Administrator shall be removed only by a two-thirds vote of the governing body. Nothing in this subsection however, shall be intended to constitute a contract of employment. The Borough Administrator's employment shall be at the will of the Borough and his or her removal by the Mayor and Council may be with or without cause.
The Borough Administrator shall receive such compensation as shall be fixed, from time to time, by the Borough Council in a Salary Ordinance.
Editor's Note: The Annual Salary Ordinance is on file in the Clerk's office.
[Amended 8-4-1986 by Ord. No. 1028; 3-18-1998 by Ord. No. 5-98]
The Borough Administrator shall carry the responsibilities and perform the duties which are herein described. The Administrator shall:
Serve as chief administrative officer of the Borough and be responsible to the governing body for the proper and efficient administration of the municipal services and business affairs of the Borough.
Act as Borough purchasing agent and shall be responsible for undertaking or delegating the following:
Establishing a central purchasing system, and monitoring all Borough purchasing activities to assure that purchases are made in accordance with statutory requirements; a current record of all budgeting accounts is maintained; and funds for purchases are available in accordance with the budget.
Providing a report of purchasing activities and statutes when directed by the governing body.
Issuing rules and regulations governing the requisition and purchase of all municipal supplies and equipment as deemed necessary.
Making, negotiating or awarding any purchases, contracts or agreements for the purchase of such municipal supplies and equipment which are not subject to public advertising for bids pursuant to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq., where such purchases do not exceed in the fiscal year and total sum of $6,000. Where such purchases exceed the total sum of $6,000 in the fiscal year, such purchases, contracts or agreements shall be awarded by the governing body.
Serve as the personnel officer of the Borough and be responsible for the appointment and removal of Borough personnel, except as otherwise provided by law. The Administrator shall provide for a centralized personnel system, including provision for the evaluation, promotion or disciplining of all employees, and may authorize the head of a department to supervise and control employees as appropriate according to the operation of the Borough. The Administrator shall report at the next regular meeting of the governing body any action taken pursuant to this section. The Administrator will represent the governing body in negotiating collective bargaining agreements.
Serve as the budget officer, prepare and submit before the close of the fiscal year, or at such time as the governing body shall determine, a proposed budget for the next fiscal year and an explanatory budget message. The Administrator shall be responsible for advising the governing body as to timetable and schedule for budget processing so as to conform to statutory requirements.
Execute and enforce the laws of the state and ordinances and resolutions of the Borough as the governing body may prescribe.
Attend all meetings of the Borough governing body and other committees as directed, with a right to take part in the discussion and to receive notice of all regular and special meetings of the governing body and all advisory committees.
Inform the governing body as to the conduct of Borough affairs, submitting whatever report the governing body shall request and making such recommendations to the governing body as he/she deems necessary and advisable for the welfare of the Borough. In cooperation with the Treasurer, the Borough Administrator shall see that the governing body is regularly informed about the condition of the Borough finances. The Administrator shall anticipate problems that may develop and advise the governing body accordingly, outlining possible solutions or preventive measures.
Submit to the governing body, as soon as possible after the close of the fiscal year, a complete written report of the administrative activities of the Borough for the preceding year.
Recommend the employment of experts and consultants to perform work and render advice in connection with the operation of dedicated utilities or work projects in the Borough, subject to approval by the governing body.
Attend to the letting of contracts, in due form of law, and supervise the performance and faithful execution of these contracts, except insofar as such duties are expressly imposed upon some other officer or official by statute or by action of the governing body. He shall ensure compliance with provisions of all franchises, leases, permits and privileges granted by the Borough.
Study and keep the governing body informed as to federal, state and/or county aid projects and any other services or possible grants for which the Borough may qualify. The Borough Administrator shall coordinate the application procedures and shall provide liaison for such aid, grants or services which the Borough may acquire, subject to the direction of the governing body.
Provide liaison with the Borough Attorney and any other legal counsel engaged by the Borough and with other professional staff, as the governing body may direct.
Maintain overall supervisory responsibility for areas described in § 4-5, which sets forth the duties of the Deputy Administrator.
Inform the governing body of any matter or transaction, or any contemplated matter or transaction, for which he or she is or would be responsible, but in which he or she has an interest as defined in Chapter 26 of the Code. In that event, the Administrator shall delegate the responsibility for such matter or transaction to another administrative officer of the Borough who has, or would have no such interest therein.
[Amended 8-30-1999 by Ord. No. 11-99]
The Mayor may designate a qualified Assistant Administrator of the Borough, subject to confirmation by a majority of the Borough Council. In the event that the Mayor shall fail to make such designation, the Borough Council may, by resolution, appoint a qualified Assistant Administrator to perform duties herein described. The Assistant Administrator shall, subject to the direction of the Administrator, carry the responsibilities and perform the duties which are herein described. The Assistant Administrator shall:
The Borough Administrator and Assistant Administrator shall be appointed on the basis of executive and administrative abilities, with special regard to education, training and experience related to the functions assigned to said offices in this chapter.