Township of Rochelle Park, NJ
Bergen County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Township Committee of the Township of Rochelle Park 12-5-1988 by Ord. No. 564; amended in its entirety 12-18-1989 by Ord. No. 581. Subsequent amendments noted where applicable.]
Responsibility of Chief Financial Officer for investment of funds for Insurance Trust Fund — See Ch. 19.
It is hereby established in the Township of Rochelle Park, in accordance with state statute, a position of Chief Financial Officer. Said position is designated in N.J.S.A. 40A:9-140.1b.
The Chief Financial Officer shall be appointed by the Mayor, with the advice and consent of the entire Township Committee. He shall serve at the pleasure of the Township Committee, and his appointment shall run from January 1 to December 31. He shall be required to obtain a certification from the Director of the Division of Local Government Services pursuant to N.J.S.A. 40A:9-140.2.
The Chief Financial Officer shall receive tenure pursuant to N.J.S.A. 40A:9-140.8.
The Chief Financial Officer shall be the director of his department and shall perform all the duties pursuant to law.
It is understood that the Chief Financial Officer shall perform all the duties of the Treasurer of the municipality and, in addition thereto, shall have the following responsibilities:
To organize, develop, direct and perform the work involved in the management of the financial affairs of the township and control the receipt and disbursement of moneys.
To supervise and perform professional functions involved in the analysis and audits of the accounts, vouchers and other records and prepare statements concerning the financial condition of the township.
To develop, coordinate and maintain a system of accounting and financial reporting.
To direct and implement necessary computer systems and programs.
To train personnel in the operation and maintenance of automated systems.
To report on and interpret financial data with the objective of promoting economy and efficiency in the execution of programs.
To develop, coordinate and execute financial policies, procedures and plans.
To develop, coordinate and maintain an integrated system of financial staff services through synthesis of data and information flow to provide the necessary financial control for the township.
To confer with and serve as a technical advisor to department directors on financial problems and other related matters.
To supervise clerical and accounting staffs and assign their duties and responsibilities.
To prepare, audit and edit reports of costs and other financial summaries and statements.
To review disbursements and controls to assure adherence to contractual obligations.
To supervise and maintain essential accounting records and files.
To provide technical and administrative guidance to staff.
To establish internal operating policies and procedures.
To plan projects or programs and recommend changes to existing operations.
To estimate budgetary needs of the Department and allocate resources appropriately.
To prepare an annual budget for the Department in accordance with established procedures and policies.
To forecast anticipated budgetary increases/reductions based upon an analysis of the township's goals and needs.
To monitor expenditures against allocations to ensure disbursements do not exceed authorized funding levels and develop recommended cost containment plans as are necessary to ensure proper fiscal administration.
To maximize revenues by ensuring proper state/federal reimbursements.
To develop and maintain a system of accounts consistent with the policy, procedures and requirements of the township and applicable state/federal statutes and rules.
To conduct periodic audits and inspections of varied financial transactions and records.
To prepare required fiscal/statistical reports.
To analyze fiscal/statistical management reports.
To establish and supervise the maintenance of suitable budgetary controls.
To supervise the operation of the Department's data processing activities to ensure that input is accurate and that output is sufficient to provide all needed financial and statistical information.
To supervise and review the accounting procedures used through the township to ensure that the procedures are uniform and consistent.
To prepare or direct the preparation of reports required by third-party reimbursement agencies.
To prepare or direct the preparation of reports to governmental agencies required by law.
To see that municipal financial operations are in accord with all legal requirements.
To monitor financial reports of all departments to see that they are in conformity with required procedures and policies.
To perform or direct the performance of cost analyses of departments and recommend changes based upon established norms.
To direct the enforcement of delinquent tax payments, as prescribed by law.
To prepare the annual financial statement, as prescribed by law.
To prepare the annual debt statement according to law.
To prepare the supplement debt statements according to the Local Bond Law[1] and the municipal bond ordinances.
Editor's Note: See N.J.S.A. 40A:2-1 et seq.
To administer the municipal debt sale of bond application notes and bonds, as well as the preparation of the necessary financial and statistical data and the bond sale prospectus.
To develop and maintain an investment program in compliance with the laws of the State of New Jersey.