[Amended 5-26-2015 by Ord. No. 28-2015]
Under the oversight, supervision and direction of the City Administrator;
there is hereby established the Division of Finance, which shall oversee
the financial operations of the City and coordinate financial data
and reports generated by the Account and Controls Unit and the Treasury
Unit.
[Amended 5-26-2015 by Ord. No. 28-2015; 4-22-2019 by Ord. No. 10-2019]
A. There is hereby established the office of Chief Financial Officer
within the Division of Finance. The Chief Financial Officer shall
be a City officer appointed by the Mayor and confirmed by the City
Council. The Chief Financial Officer shall be a certified municipal
finance officer, holding a certificate issued pursuant to the provisions
of P.L. 1971, c. 39, and P.L. 1988, c. 110 (N.J.S.A. 40A:9-140.1 et
seq.). The Chief Financial Officer shall also perform the duties and
responsibilities set forth under these provisions and N.J.S.A. 52:27BB-26
et seq. Any and all references to the "City Comptroller" or "Comptroller"
in the Code shall hereinafter be designated "Chief Financial Officer"
unless otherwise provided by law or ordinance.
B. There shall also be the position of Treasurer within the Division
of Finance. The Treasurer shall be a City officer appointed and confirmed
in the same manner as the Chief Financial Officer and shall be qualified
by experience and training under applicable law to perform the duties
of his/her unit within the Division of Finance.
C. There shall also be the position of Manager of Accounts and Controls
within the Division of Finance. The Manager of Accounts and Controls
shall be a City officer appointed and confirmed in the same manner
as the Chief Financial Officer and shall be qualified bv experience
and training under applicable law to perform the duties of his/her
unit within the Division of Finance.
D. There shall also be the position of Manager, Abatements and Special
Taxes (also referred to throughout the Code as "Manager of Abatements
and Special Taxes") within the Division of Finance. The person holding
this position shall be a confidential employee appointed by the Mayor,
without the need for confirmation by the City Council, and shall be
qualified by experience and training under applicable law to perform
the duties of his/her unit within the Division of Finance.
[Amended 5-26-2015 by Ord. No. 28-2015; 4-22-2019 by Ord. No. 10-2019]
A. The
Chief Financial Officer shall oversee and direct the fiscal affairs
of the City and be responsible for the maintenance of a uniform system
of accounting and a complete set of records and for maintaining a
system of internal controls to assure that all vouchers and payments
approved by the Division of Finance shall be in accordance with law
and within appropriations made therefor, except as may be provided
in emergencies pursuant to any ordinance or resolution adopted by
the City.
B. The Manager of Accounts and Controls shall perform those duties as assigned and designated by the City Administrator and the Chief Financial Officer and aid the Chief Financial Officer in effectuating the duties of the Division of Finance as set forth in Article
VI of this chapter. The Manager of Accounts and Controls shall be responsible for the recording of all financial transactions as well as rendering reports to the Chief Financial Officer and City Administrator on a monthly basis. The Manager of Accounts and Controls shall supervise the Accounts and Controls Unit within the Division of Finance.
C. The Treasurer shall perform those duties as assigned and designated by the City Administrator and aid the Chief Financial Officer in effectuating the duties of the Division of Finance as set forth in Articles
VI and
VII of this chapter. The Treasurer shall be responsible for the custody of all City funds and for the disbursement of the same upon proper certification within the Division of Finance. The Treasurer shall also be responsible for the reconciliation of all bank accounts as well as coupon accounts and the rendering of monthly activity reports to the Chief Financial Officer. The Treasurer shall be the Unit Manager for the Treasury Unit within the Division of Finance.
D. The Manager of Abatements and Special Taxes shall perform those duties as assigned and designated by the City Administrator and the Chief Financial Officer in effectuating the duties of the Division of Finance as set forth in Articles
VI and
VII of this chapter as they may relate to tax-abated/exempt projects within the City. The Manager of Abatements and Special Taxes shall specifically perform the following duties:
(1) Assist in the process of evaluating and making recommendations regarding
tax abatement/exemption applications and preparing financial agreements
related thereto;
(2) Supervise and oversee development and implementation of rules, regulations
and procedures necessary to promote standardization, administrative
and cost efficiency, accountability, and integrity in collection of
revenues, arrearages, and delinquencies due to the City with respect
to tax-abated/exempt projects;
(3) Supervise and oversee fiscal administration of tax-abated/exempt
projects, including calculation of property taxes, service charges
and fees, as well as invoice review and processing, financial analysis,
quality assurance and resolution of disputes;
(4) Maintain an ongoing revenue reporting system relating to tax-abated/exempt
projects and conduct continuous cost-analysis studies of revenue collection
relating to tax-abated/exempt properties;
(5) Ensure timely collection of all revenue due from tax-abated/exempt
projects;
(6) Develop administrative procedures to increase collection rates and
reduce delinquency rates with respect to financial aspects of tax-abated/exempt
projects;
(7) Review and process reports, financial statements and documents associated
with tax-abated/exempt projects;
(8) Oversee enforcement of financial agreements relating to tax-abated/exempt
projects; and
(9) Act as liaison between departments, divisions and units within the
City on matters pertaining to tax-abated/exempt projects.
E. The Manager of Abatements and Special Taxes shall be the Unit Manager
for the Abatements and Special Taxes Unit within the Division of Finance.
[Amended 5-26-2015 by Ord. No. 28-2015; 4-22-2019 by Ord. No. 10-2019]
A. The Accounts and Controls Unit shall be supervised by the Manager of Accounts and Controls, who shall administer the provisions of §
5-39B of Article
VI of Chapter
5 of the Code.
B. The Treasury Unit shall be supervised by the Treasurer, who shall administer the provisions of §
5-39C of Article
VI and the provisions of Chapter
5 of the Code.
C. The Abatements and Special Taxes Unit shall be supervised by the Manager of Abatements and Special Taxes, who shall administer the provisions of §
5-39D of Article
VI of the Code.
The Chief Financial Officer shall undertake and perform such
other and further duties pursuant to the directive of the Mayor or
resolution of the Mayor and City Council.
The Chief Financial Officer and/or his designee shall attend
all regular meetings of the City Council and, when specifically requested,
special meetings thereof or meetings of committees of the City Council
or meetings of any commission, board or agency for which he serves.