Pursuant to N.J.S.A. 40A:5-17, it is hereby
established that all persons presenting claims against the Township
of Mantua shall present a signed purchase order or voucher. To which
said executed purchase order or voucher must reflect approval by the
department head prior to the providing of consideration by the claimant
to the Township of Mantua. Said purchase order or voucher also must
reflect a purchase order number.
All claims for payment made to the Township
of Mantua shall be submitted to the Chief Financial Officer, in writing,
on a Township of Mantua purchase order/voucher form, setting out the
details of the labor or services performed and/or the materials, goods
and services. Said purchase order or voucher shall be signed by the
claimant or authorized representative of the claimant.
The Chief Financial Officer shall process the
purchase order or voucher in accordance with N.J.S.A. 40A:5-17. At
each meeting of the Township Committee of the Township of Mantua,
the Chief Financial Officer of the Township of Mantua shall supply
a bill list for approval by the Township Committee by a vote of 2/3
majority, three out of five votes in the affirmative, to approve said
bill list.
After a purchase order or voucher has been processed,
approved claims are to be paid by check signed by the Mayor of the
Township of Mantua, the Township Clerk, and the Chief Financial Officer
or, in the absence of the Chief Financial Officer, the Township Administrator,
and rejected claims shall be returned to the claimant with reason(s)
cited for the rejection. Disapproved claims shall be returned to the
claimant by the Chief Financial Officer with such instructions as
the Township Committee may give at the time of disapproval.
It shall be the duty of the Township Clerk to
record all claims in the minutes of the workshop, regular and/or special
meetings of the Township Committee of the Township of Mantua, indicating
that the Township Committee has, by formal action, approved or disapproved
the same and if disapproved, state the reason for said disapproval
on the bill approval form, listing the individual purchase order/voucher
by number and reason disapproved.