City Council finds that streets, public places
and private facilities within the City are from time to time temporarily
closed and used as sites for ethnic festivals, shows, neighborhood
celebrations and other public events which are privately sponsored
but open to the public. Events of this kind serve to improve the quality
of life of the residents of the City and often result in large numbers
of people congregating within the confines of the temporarily closed
street, public places and private facilities, and the resulting crowd
conditions create concerns for police and fire access and other control
concerns related to health, safety and welfare of the public and of
persons and property in the designated area. It is therefore essential
that a policy be established for governing these events which shall
facilitate control over them by the sponsor and by the City officials
from departments involved with the event to safeguard persons and
property.
As used in this chapter, the following terms
shall have meanings indicated:
CITY EVENT
An event sponsored by the City of Coatesville as recognized
by City Council.
COMMERCIAL EVENT
An event sponsored privately which is opened to the public,
whether or not controlled by the sale of tickets.
SPECIAL EVENT
A preplanned single event or series of events that, because
of its nature, interest, location, promotion or any combination of
similar influences, is expected, or later found, to draw a large number
of people, sponsored by an individual or entity other than the City,
proposed to be held on public or private property or requiring the
use of public support services, for the purpose(s) of entertainment,
celebration, amusement, cultural recognition, arts and craft displays
and/or sales, special sport competition, block parties or similar
activities generally considered recreational in nature.
SPONSOR
The individual, group, corporation or other entity responsible
for organizing the event.
SUPPORT SERVICES
Those which can or must be provided by the City to ensure
that a special event is conducted in such a manner as to protect the
rights, safety, health, property and general welfare of its citizens.
This includes but is not limited to fire protection, crowd management
and control, traffic management and control and solid waste management
and control.
The City is responsible for determining whether
to issue permits and licenses for special events and establishing
guidelines for the safe and proper conduct of such special events.
To fulfill these responsibilities, the City must determine if a special
event should be conducted and the terms and conditions under which
an approved event may be conducted.
It is the sponsor's responsibility to make application
to conduct any special event or commercial event which is planned
with an estimated attendance of 350 or more participants, and also
to furnish any additional information that may be requested by the
Special Event Action Team. It is the sponsor's responsibility to abide
by all of the terms and conditions established as part of the approval
process. It shall be the sponsor's responsibility to provide for the
protection of the safety, health, property and general welfare of
those attending and participating in the special event.
[Amended 6-13-2005 by Ord. No. 1248-2005]
A. The sponsor
must submit an application to the City at least 45 days prior to the
event. The application must be submitted in writing and must include
the sponsor’s name, lead contact person, telephone number, site
location, dates, times, estimated participants, and any other information
that would assist in the approval process. If the special event involves
a fee paid for participation or admission to the special event, then
an application fee is required to reflect the costs of, police presence
for one officer in the amount of $155.48 for a minimum of four hours,
presence for any event with up to 100 attendees. This amount will
increase for every multiple of 75 attendees (or portion thereof) and
will also be increased after the minimum four hours of police presence
at the applicable rate of $38.87 per man-hour for every multiple of
100 attendees (or portion thereof). This application fee shall hereinafter
be amended by resolution passed by City Council reflecting the purpose
and amount of any amendment to the application fee and the fee schedule
associated therewith.
B. Applications for baseball league use shall be submitted prior to the season for which use is sought and shall identify the intended park for which use is sought by the baseball league, the time periods at issue, the days of use and the beginning and end of the proposed league use. All such applications shall pay an application fee sufficient to cover the costs incurred by the City for maintenance of the fields (including dragging and liming), as identified in §
108-1U of the City Code, subject to amendment by resolution of City Council. The City shall seek to coordinate efforts to use the existing fields for baseball use with a priority given to those leagues that have historically used the fields in question. Every effort will be made to accommodate league schedules and to provide flexibility to allow other uses of the fields.
[Added 3-28-2011 by Ord. No. 1348-2011]
[Amended 9-27-2010 by Ord. No. 1339-2010]
The City will notify the sponsor within five
days of the final decision made by the City Manager or City Council.
This notification will include the approval/disapproval of the proposed
event along with any costs and/or conditions attached.