The Clerk of the Council shall be elected or appointed by the Council.
All books and papers filed with or kept by the Clerk of the Council shall be kept in a systematic manner in order to facilitate reference to the same and stored in a fireproof safe.
The Clerk of the Council shall communicate in writing to all persons presenting petitions, communications, etc., to the Council concerning the final action of the Council upon such petitions, communications, etc.
The Clerk of the Council shall keep the minutes of the Council so as to indicate with certainty each ordinance which is passed. The ordinance itself shall be safely kept and recorded in an ordinance book and accurately indexed. At the foot of the ordinance so recorded, the Clerk shall append and sign a certificate of posting, certifying that an officer has posted such ordinance, with dates thereof and, in case of publication in a City newspaper, the dates of publication. When any ordinance or part thereof is repealed, the Clerk shall note such fact and the date of repeal in the book of ordinances on the margin opposite such ordinance or part of such ordinance repealed.
The Clerk of the Council shall notify, in writing, the Mayor and each Council member or officer, together with all those lawfully entitled to notice pursuant to § 2.1-346 of the Code of Virginia,[1] concerning the time of every general meeting and shall write the call for special meetings, specifying the time, place and purpose of the same. When a call for a special meeting is signed by the Mayor or two Council members, the Clerk shall hand the same to a police officer for service on the Mayor, Council members and officers. Further notice shall be provided as required by the Virginia Freedom of Information Act.[2]
[1]
Editor's Note: See now Code of Virginia, § 2.2-3713.
[2]
Editor's Note: See Code of Virginia, § 2.2-3700 et seq.
It shall be the duty of the Clerk of the Council to enter of record and file all bonds required of the Mayor, Council members and other officers of the City, and the Clerk shall also file all oaths required to be taken and subscribed by the Mayor, Council members and other officers of the City.
At the expiration of the Clerk of the Council's term of office, he or she shall forthwith deliver to the successor in office all books, papers, documents, City Seal, etc., in the Clerk's custody, all of which are the property of the City.