[Adopted by Ord. No. 1-83]
As used in this article, the following terms
shall have the meanings indicated:
AUTHORITY
Any of the following city entities having custody of a city
record: an office, elected official, agency, board, commission, committee,
council, department or public body corporate and politic created by
constitution, law, ordinance, rule or order or a formally constituted
subunit of the foregoing.
CUSTODIAN
That officer, department head, division head or employee of the city designated under §
73-3 or otherwise responsible by law to keep and preserve any city records or file, deposit or keep such records in his or her office or who is lawfully in possession or entitled to possession of such public records and who is required by this article to respond to requests for access to such records.
RECORD
Any material on which written, drawn, printed, spoken, visual
or electromagnetic information is recorded or preserved, regardless
of physical form or characteristics, which has been created or is
being kept by an authority. "Record" includes but is not limited to
handwritten, typed or printed pages, maps, charts, photographs, films,
recordings, tapes (including computer tapes), computer printouts and
optical disks. "Record" does not include drafts, notes, preliminary
computations and like materials prepared for the originator's personal
use or prepared by the originator in the name of a person for whom
the originator is working; materials which are purely the personal
property of the custodian and have no relation to his or her office;
materials to which access is limited by copyright, patent or request;
and published materials in the possession of an authority, other than
a public library, which are available for sale or which are available
for inspection at a public library.
[Adopted by Ord. No. 1-81 as Ch. 27 of the 1981 Code]
[Amended 5-1-2000 by Ord. No. 9-00; 9-21-2020 by Ord. No. 12-20]
A. The purpose of this article is to provide officers
and employees of the City of Hudson with the authority to retain and
destroy certain public records in possession of the City of Hudson
in conformance with the Wisconsin Municipal Records Schedule (WMRS),
approved by the State of Wisconsin Public Records Board on August
27, 2018, and set to expire August 27, 2028; and when the record is
not contained within the WMRS, to retain and destroy such public records
in conformance with the Public Records Board's other General Records
Schedules (GRS) and their successor schedules.
B. Any record not covered by the WMRS or the GRS or their
successor schedules shall be retained seven years unless the record
is added by amendment into this article and the shorter time period
is approved by the State Public Records Board.
As used in this article, the following terms
shall have the meanings indicated:
LEGAL CUSTODIAN
The individual responsible for maintaining records pursuant
to W.S.A. s. 19.33.
RECORD
The meaning defined in W.S.A. s. 19.32(2).
[Added 9-21-2020 by Ord. No. 12-20]
A. General Records Schedule adopted. The City hereby
adopts, by reference, the Wisconsin Municipal Records Schedule (hereinafter
"Records Schedule"), pertaining to the retention and destruction of
public records, and approved by the State of Wisconsin Public Records
Board (hereinafter "Records Board") on August 27, 2018, and also hereby
adopts by reference GRS and their successor schedules. A copy of the
Records Schedule will be kept on file in the City Clerk's office located
at 505 Third Street, Hudson, WI, and made available for public viewing
during office hours.
B. Other records. In the event the City creates a record
not contemplated by the WMRS or GRS, the City may, subject to the
Records Board s prior approval, either adopt an applicable records
retention schedule set forth by the Records Board, if available, or
create its own retention schedule pertaining to the record.
C. Repeal. All ordinances, or portions thereof, and resolutions,
or portions thereof, in conflict with any portion of the Records Schedule
are hereby repealed. Any approved City retention schedule, or portion
thereof, for any record not contemplated by the Records Schedule or
the GRS, shall remain in full force and effect.