[Adopted 8-10-1993 by Ord. No. 7-93
as Sec. 1.07 of the 1993 Code]
As used in this article, the following terms shall have the meanings
indicated:
AUTHORITY
Any of the following Village entities having custody of a Village
record: an office, elected official, agency, board, commission, committee,
council, department or public body corporate and politic created by constitution,
law, ordinance, rule or order or a formally constituted subunit of the foregoing.
CUSTODIAN
That officer, department head, division head or employee of the Village designated under §
47-3 or otherwise responsible by law to keep and preserve any Village records or file, deposit or keep such records in his or her office or who is lawfully in possession or entitled to possession of such public records and who is required by this article to respond to requests for access to such records.
RECORD
Any material on which written, drawn, printed, spoken, visual or
electromagnetic information is recorded or preserved, regardless of physical
form or characteristics, which has been created or is being kept by an authority.
"Record" includes, but is not limited to, handwritten, typed or printed pages,
maps, charts, photographs, films, recordings, tapes (including computer tapes)
and computer printouts. "Record" does not include drafts, notes, preliminary
computations and like materials prepared for the originator's personal use
or prepared by the originator in the name of a person for whom the originator
is working; materials which are purely the personal property of the custodian
and have no relation to his or her office; materials to which access is limited
by copyright, patent or bequest; and published materials in the possession
of an authority other than a public library which are available for sale or
which are available for inspection at a public library.
Any Village officer or the director of any department or division of the Village government may keep and preserve public records in his or her possession by means of microfilm or other photographic reproduction method. Such records shall meet the standards for photographic reproduction set forth in W.S.A. s. 16.61(7)(a) and (b) and shall be considered original records for all purposes. Such records shall be preserved along with other files of the department or division and shall be open to public inspection and copying according to the provisions of state law and of §§
47-4 through
47-6 of this article.
[Adopted 11-9-1999 by Ord. No. 99-07]
Whenever the Assessor, in the performance of the Assessor's duties,
requests or obtains income and expense information pursuant to s. 70.47(7)(af),
W.S.A., or any successor statute thereto, then, such income and expense information
that is provided to the Assessor shall be held by the Assessor on a confidential
basis; except, however, that the information may be revealed to and used by
persons in the discharging of duties imposed by law; in the discharge of duties
imposed by office (including, but not limited to, use by the Assessor in performance
of official duties of the Assessor's office and use by the Board of Review
in performance of its official duties); or pursuant to order of a court. Income
and expense information provided to the Assessor under s. 70.47(7)(af), W.S.A.,
unless a court determines that it is inaccurate, is, per s. 70.47(7)(af),
W.S.A., not subject to the right of inspection and copying under s. 19.35(1),
W.S.A.