[Adopted 5-14-1996 by Ord. No. 4-96]
[Amended 5-3-2007 by Ord. No. 11-07]
The position of Borough Administrator is hereby
created. It shall be permissible for the Borough Clerk to also hold
the office of Borough Administrator. In such event, the title of
such dual office holder shall be Borough Administrator/Clerk.
The Borough Administrator shall be appointed
on the basis of executive and administrative qualifications and training
in government. Nothing herein shall prevent the Borough Administrator
from also holding any other appointive municipal office of the borough
and fulfilling the duties thereof.
The Borough Administrator shall be appointed
by the Mayor with the advice and consent of the Council and shall
serve at the pleasure of the Mayor and Council.
The compensation of the Borough Administrator
shall be fixed by the Mayor and Council by ordinance.[1]
The Borough Administrator shall be the chief
administrative officer of the borough, subject to the policies and
directives of the Mayor and Council.
A.
Administrative supervision and direction. For the
purpose of carrying out his duties and responsibilities, within the
limitations permitted by authorized staff and appropriations, the
Borough Administrator shall:
(1)
Direct and supervise the administration of all departments,
divisions and offices of the borough government; approve or prescribe
their internal organization; and assign and transfer administrative
functions, powers and duties among and within them, subject to the
approval of the Mayor and Council.
(2)
Prescribe and enforce administrative rules to be followed
by each department.
(3)
Carry on a continuing review of departmental performance,
evaluate the present level of services and make recommendations for
change when indicated.
(4)
Introduce improved methods and practices to facilitate
more efficient delivery of municipal services.
B.
Personnel and appointments. The Borough Administrator
shall:
(1)
Recommend to the Mayor and Council the appointment,
promotion, demotion, suspension and removal of personnel.
(2)
Be responsible for the maintenance and enforcement
of sound and clearly stated personnel policies and practices, including
the establishment and maintenance of sick leave, vacation schedules
and personnel records for each employee of the borough, the development
of a position classification plan and a pay plan relating pay to the
duties and responsibilities of each job and the implementation of
an orderly grievance procedure and the enforcement and administration
of disciplinary procedures.
(3)
Be responsible for collective bargaining on behalf
of the borough in conjunction with the Borough Attorney.
C.
Financial. The Borough Administrator shall, in consultation
with the Chief Financial Officer:
(1)
Prepare and recommend to the Council an annual budget,
together with such explanatory statements as may be desirable and/or
necessary. The budget shall be in such form as is required by law
and shall have appended thereto detailed analyses of the various items
of expenditure and revenue.
(2)
Review programs approved in the budget to evaluate
their effectiveness and to ensure that funds are spent only for purposes
for which they were appropriated.
(3)
Review borough accounting and financial reporting
systems.
(4)
Report the fiscal status of the borough to the Mayor
and Council, together with the findings and recommendations resulting
from all financial investigations.
(5)
Approve and recommend to the Mayor and Council the
payment of all bills and vouchers subject to preaudit and control
as prescribed by law.
D.
Contracting agent. The Borough Administrator shall
be the contracting agent for the borough and shall:
(1)
Supervise a centralized system for the purchase of
supplies, materials, equipment and contractual services so as to combine
where possible the requests and purchase the same in bulk quantities
and so as to control the commitment of appropriations for such purposes.
(2)
Explore the possibility of cooperative purchasing
with other governmental bodies.
(3)
Negotiate contracts for the borough, subject to the
approval of the Mayor and Council.
(4)
Make recommendations concerning the nature and location
of municipal improvements and implement municipal improvements as
determined by the Mayor and Council.
(5)
Assure that all terms and conditions imposed in favor
of the borough or its inhabitants by any statute, public utility franchise
or other contract are faithfully kept and performed and, upon knowledge
of any violation, call the same to the attention of the Mayor and
Council.
(6)
Develop a list of municipal improvements and projects
to be undertaken over a period of years, in order of priority, for
the consideration of the Mayor and Council.
(7)
Execute all contracts on behalf of the borough, upon
resolution of the Mayor and Council.
E.
Public relations and public information. The Borough
Administrator shall supervise borough public relations and public
information, which shall include but not be limited to the following:
(1)
Answer requests for information.
(2)
Respond to complaints.
(3)
Prepare a quarterly report to the citizens on municipal
activities, which shall be furnished to the Mayor and Council for
its review and comment prior to distribution to the public.
[Amended 5-3-2007 by Ord. No. 11-07]
(4)
Appear before civic groups to explain municipal programs.
F.
Planning and intergovernmental cooperation. The Borough
Administrator shall assist the Mayor and Council in planning and intergovernmental
cooperation by:
(1)
Recommending any federal or state grant-in-aid programs
for which the borough might qualify and, with the consent of the Mayor
and Council, submitting applications for such grants.
(2)
Evaluating and reporting the possible impact on the
borough of any state or federal legislation, so that the Mayor and
Council can take action to support or oppose such legislation.
(3)
Coordinating the borough's plans for development with
those of the county, state and other municipalities, or regional organizations.
(4)
Working with municipal agencies, such as but not limited
to the Board of Education, Board of Health and Planning Board.
(5)
Undertaking studies and surveys of current and long-range
problems, for the information of the Mayor and Council.
I.
Scope of authority. Nothing in this Article shall
be construed to authorize the Borough Administrator to exercise the
statutory powers and duties of the elected and appointed officials
of the borough.
The Borough Administrator may be removed, with
or without cause, by a two-thirds vote of the Mayor and Council. The
resolution of removal shall become effective three months after its
adoption by the Mayor and Council, provided, however, that the Mayor
and Council may provide that the resolution shall have immediate effect;
provided, however, that the governing body shall cause to be paid
to the Borough Administrator forthwith any unpaid balance of his salary
and his salary for the next three calendar months following the adoption
of the resolution.
[Amended 11-16-2006 by Ord. No. 20-06; 5-3-2007 by Ord. No.
11-07; 4-23-2013 by Ord. No. 3-13]
A.
During the extended absence by reason of illness or
incapacity or in the event that the position is vacant, the Borough
Clerk shall serve as Acting Borough Administrator to perform the functions
of and fulfill the duties and responsibilities of the Borough Administrator
during the absence of the Borough Administrator. In the absence of
both the Borough Administrator and the Borough Clerk, the Chief Financial
Officer shall serve as Acting Borough Administrator.
B.
Any action taken by any Acting Borough Administrator
shall have the same effect and validity as if taken by the Borough
Administrator; provided, however, that the Mayor and Council may,
at any time, by resolution, designate some other person to serve as
Acting Borough Administrator for such time as the Mayor and Council
may designate.
