Any person claiming payment from the municipality shall present a detailed
bill of demand, duly certified, to the Administrator/Treasurer.
It shall be the duty of the Administrator/Treasurer to see that there
appears on every claim the signature of the officer or employee who has been
duly designated by the local unit to certify that the materials have been
received by or the services rendered to the local unit.
Claims shall then be presented to the Chairman of the committee responsible
for the placing of the order who, if satisfied the claims are proper, shall
approve the same. After such approval is given, the Chairman shall file the
claim with the Borough Clerk, who shall then present these claims to the governing
body for formal approval at a regular meeting.
Claims shall be considered by the governing body, which shall approve
the same, except that the governing body may reject any claim presented to
it, stating the reason for such rejection. Any disapproved claim shall be
referred back to the Administrator/Treasurer with such instructions as the
governing body may give at the time of disapproval.
It shall be the duty of the Borough Clerk to record all claims in the
official minutes, indicating that the governing body has by formal action
approved the same, with appropriate record as to any claims disapproved or
rejected.
It shall be the duty of the Borough Clerk, or such other officer designated
by resolution of the governing body, to indicate on said claims that they
have been approved for payment, with the date of approval thereof noted on
the claim.
After the Clerk has certified that the claims have been approved, he/she
shall turn the same over to the Administrator/Treasurer, who shall forthwith
prepare the necessary checks for payment thereof. Said checks shall then be
signed by the Mayor and the Municipal Clerk and thereafter countersigned by
the Administrator/Treasurer. After preparing checks for the payment of claims,
the Administrator/Treasurer shall record them in proper books of account and
thereafter mail or otherwise distribute the checks to the claimants.
In the case of payrolls, the Administrator/Treasurer shall prepare the
necessary payrolls for all employees, which payrolls shall be duly certified,
by the person authorized to certify, that the services have been rendered
and the amount specified is in fact due and owing to the employee or employees.
Said payroll shall then be approved by the department head responsible therefor
and presented to the governing body for approval and, after approval, shall
be paid in due course.