[Ord. No. 162 §021.010, 8-5-1985]
There is hereby created and established the office of City Administrator for the City of Scott City, Missouri.
[Ord. No. 162 §021.020, 8-5-1985]
A qualified person shall be appointed City Administrator for the City of Scott City by the Mayor; such appointment shall be approved by a majority of the City Council. The person so appointed shall serve for an indefinite term.
[Ord. No. 162 §021.030, 8-5-1985; Ord. No. 1073 § 1, 3-20-2017; Ord. No. 1096, 10-2-2017]
The person appointed to the office of City Administrator shall be at least twenty-one (21) years of age, shall be a graduate of an accredited university or college, majoring in public or municipal administration or shall have the equivalent qualifications and experience in financial, administration and/or public relations fields.
[Ord. No. 162 §021.040, 8-5-1985]
The City Administrator, before entering upon the duties of his office, shall file with the City a bond in the amount of fifty thousand dollars ($50,000.00); such bond shall be approved by the City Council and such bond shall insure the City of Scott City for the faithful and honest performance of the duties of the City of Scott City and for rendering a full and proper account to the City of Scott City for funds and property which shall come into the possession or control of the City Administrator. The cost of such bond shall be paid by the City of Scott City; however, should the City Administrator be covered by a blanket bond to the same extent, such individual bond shall not be required.
[Ord. No. 162 §021.050, 8-5-1985; Ord. No. 441 §1, 7-5-1994]
The City Administrator shall receive as compensation such sum as shall be, from time to time, set by the City Council.
[Ord. No. 162 §021.060, 8-5-1985; Ord. No. 1074 § 1, 4-3-2017]
The City Administrator shall serve at the pleasure of the appointing authority. The Mayor with the consent of a majority of the City Council, may remove the City Administrator from office at will and such City Administrator may also be removed by a vote of the City Council independently of the Mayor's approval or disapproval.
[Ord. No. 162 §021.070, 8-5-1985; Ord. No. 499 §2, 10-16-1995; Ord. No. 944 §1, 3-5-2012]
A. 
Administrative Office. The City Administrator shall be the Chief Administrative Assistant to the Mayor and as such shall be the Administrative Officer of the City Government. Except as otherwise specified by ordinance or by the law of the State f Missouri, the City Administrator shall coordinate and generally supervise the operation of all departments of the City of Scott City.
B. 
Purchasing. The City Administrator shall be the purchasing agent for the City of Scott City and all purchases amounting to less than five thousand dollars ($5,000.00) shall be made under his direction and supervision, and all such purchases shall be made in accordance with purchasing rules and procedures approved by the City Council.
C. 
Budget. The City Administrator shall be the Budget Officer of the City of Scott City and shall assemble estimates of the financial needs and resources of the City for each ensuing year and shall prepare a program of activities within the financial power of the embodying in it a budget document with proper supporting schedules and an analysis to be proposed to the Mayor and City Council for their final approval.
D. 
Financial Reports. The City Administrator shall make monthly reports to the Mayor and City Council relative to the financial condition of the City. Such reports shall show the financial condition of the City in relation to the budget.
E. 
Annual Report. The City Administrator shall prepare and present to the Mayor and City Council an annual report of the City's affairs, including in such report a summary of reports of department heads and such other reports as the Mayor and City Council may require.
F. 
Personnel System. The City Administrator shall act as the Personnel Officer of the City and shall recommend an appropriate position classification system and pay plan to the Mayor and City Council. The City Administrator, after consultation with department heads, shall approve advancements and appropriate pay increases within the approved pay plans and position classification system. The City Administrator shall have the power to appoint and remove (in accordance with Personnel System regulations approved by the City Council) all subordinate employees of the City of Scott City. The City Administrator shall make recommendations of appointment and removal of Department heads.
G. 
Policy Formulation. The City Administrator shall recommend to the Mayor and City Council adoption of such measures as he may deem necessary or expedient for the health, safety, or welfare of the City or for the improvement of administrative services for the City.
H. 
City Council Agenda. The City Administrator shall submit to the Mayor and City Council a proposed Agenda for each Council meeting at least forty-eight (48) hours before the time of the regular Council meeting.
I. 
Boards And Committees. The City Administrator shall work with all City Boards and Committees to help coordinate the work of each.
J. 
Attend City Council Meetings. The City Administrator shall attend all meetings of the City Council, unless excused therefrom.
K. 
Bid Specifications. The City Administrator shall supervise the preparation of all bid specifications for services and equipment, and receive sealed bids for presentation to the City Council.
L. 
State And Federal Aid Programs. The City Administrator shall coordinate Federal and State programs which may have application to the City of Scott City, and administer all grants and public funds bestowed upon the City of Scott City and maintain adequate accounting record thereof, subject to direction of the Mayor and the City Council.
M. 
Conference Attendance. The City Administrator shall attend State and Regional conferences and programs applicable to his office, and the business of the City of Scott City, whenever such attendance is directed and approved by the City Council and Mayor.
N. 
Record Keeping. The City Administrator shall keep full and accurate records of all actions taken by him in the course of his duties, and shall safely and properly keep all records and papers belonging to the City of Scott City and entrusted to his care, and shall maintain the personnel records of the City. All such records shall be and remain the property of the City of Scott City and be open to inspection by the Mayor and City Council at all times. In the event of the City Administrator's absence, all records of the City Administrator, including the personnel records, shall be maintained by the Mayor.
O. 
Permits, Etc. Granted By City. See that all franchises, permits and privileges granted by the City are faithfully followed.
P. 
Miscellaneous. In addition to the foregoing duties, the City Administrator shall perform any and all other duties or functions prescribed by the Mayor and City Council.
[Ord. No. 162 §021.080, 8-5-1985]
A. 
City Property. The City Administrator shall have responsibility for all real and personal property of the City of Scott City. He shall have responsibility for all inventories of such property and for the upkeep of all such property. Personal property may be sold by the City Administrator only with approval of the City Council. Real property may be sold only with the approval of the City Council by resolution or ordinance.
B. 
Set Administrative Policies. The City Administrator shall have the power to prescribe such rules and regulations as he shall deem necessary or expedient for the conduct of administrative agencies subject to his authority, and shall have the power to revoke, suspend, or amend any rule or regulation of the administrative service except those prescribed by the City Council. All departments under the control of boards appointed by the City Council, shall not be subject to the general superintending control of the City Administrator. However, the City Administrator shall, upon request of said boards, assist said boards in prescribing such rules and regulations as the boards deem necessary or expedient for the conduct of their affairs.
C. 
Coordinate Departments. The City Administrator shall have the power to coordinate the work of all the departments of the City, and, at times of an emergency, shall have authority to assign the employees of the City to any department where they are needed for the most effective discharge of the functions of City Government.
D. 
Investigate And Report. The City Administrator shall have the power to investigate and to examine or inquire into the affairs or operation of any department of the City under his jurisdiction, and shall report on any condition or fact concerning the City Government, requested by the Mayor or City Council.
E. 
Power To Overrule; When. The City Administrator shall have the power to overrule any action taken by the head of a department, which is not under the control of a board appointed by the City Council.
F. 
Appear Before The City Council. The City Administrator shall have the power to appear before and address the City Council at any meeting.
G. 
Powers Shall Not Supersede Mayor; City Council. At no time shall the duties or powers of the City Administrator supersede the action by the Mayor and City Council.
[Ord. No. 162 §021.090, 8-5-1985]
No individual member of the City Council shall directly interfere with the conduct of any department or duties of employees subordinate to the City Administrator except at the expressed direction of the City Council, pursuant to an authorized vote at a Council meeting, or with the approval of the City Administrator. The word "interfere", as used in this Section means any act which tends to countermand an order or direction of the City Administrator or any act which directs an employee to take any action not authorized by the City Administrator.