[Ord. No. 162 §021.010, 8-5-1985]
There is hereby created and established the office of City Administrator
for the City of Scott City, Missouri.
[Ord. No. 162 §021.020, 8-5-1985]
A qualified person shall be appointed City Administrator for
the City of Scott City by the Mayor; such appointment shall be approved
by a majority of the City Council. The person so appointed shall serve
for an indefinite term.
[Ord. No. 162 §021.030, 8-5-1985; Ord. No. 1073 § 1, 3-20-2017; Ord. No. 1096, 10-2-2017]
The person appointed to the office of City Administrator shall
be at least twenty-one (21) years of age, shall be a graduate of an
accredited university or college, majoring in public or municipal
administration or shall have the equivalent qualifications and experience
in financial, administration and/or public relations fields.
[Ord. No. 162 §021.040, 8-5-1985]
The City Administrator, before entering upon the duties of his
office, shall file with the City a bond in the amount of fifty thousand
dollars ($50,000.00); such bond shall be approved by the City Council
and such bond shall insure the City of Scott City for the faithful
and honest performance of the duties of the City of Scott City and
for rendering a full and proper account to the City of Scott City
for funds and property which shall come into the possession or control
of the City Administrator. The cost of such bond shall be paid by
the City of Scott City; however, should the City Administrator be
covered by a blanket bond to the same extent, such individual bond
shall not be required.
[Ord. No. 162 §021.050, 8-5-1985; Ord.
No. 441 §1, 7-5-1994]
The City Administrator shall receive as compensation such sum
as shall be, from time to time, set by the City Council.
[Ord. No. 162 §021.060, 8-5-1985; Ord. No. 1074 § 1, 4-3-2017]
The City Administrator shall serve at the pleasure of the appointing
authority. The Mayor with the consent of a majority of the City Council,
may remove the City Administrator from office at will and such City
Administrator may also be removed by a vote of the City Council independently
of the Mayor's approval or disapproval.
[Ord. No. 162 §021.070, 8-5-1985; Ord.
No. 499 §2, 10-16-1995; Ord. No. 944 §1, 3-5-2012]
A. Administrative Office. The City Administrator shall be the
Chief Administrative Assistant to the Mayor and as such shall be the
Administrative Officer of the City Government. Except as otherwise
specified by ordinance or by the law of the State f Missouri, the
City Administrator shall coordinate and generally supervise the operation
of all departments of the City of Scott City.
B. Purchasing. The City Administrator shall be the purchasing
agent for the City of Scott City and all purchases amounting to less
than five thousand dollars ($5,000.00) shall be made under his direction
and supervision, and all such purchases shall be made in accordance
with purchasing rules and procedures approved by the City Council.
C. Budget. The City Administrator shall be the Budget Officer
of the City of Scott City and shall assemble estimates of the financial
needs and resources of the City for each ensuing year and shall prepare
a program of activities within the financial power of the embodying
in it a budget document with proper supporting schedules and an analysis
to be proposed to the Mayor and City Council for their final approval.
D. Financial Reports. The City Administrator shall make monthly
reports to the Mayor and City Council relative to the financial condition
of the City. Such reports shall show the financial condition of the
City in relation to the budget.
E. Annual Report. The City Administrator shall prepare and
present to the Mayor and City Council an annual report of the City's
affairs, including in such report a summary of reports of department
heads and such other reports as the Mayor and City Council may require.
F. Personnel System. The City Administrator shall act as the
Personnel Officer of the City and shall recommend an appropriate position
classification system and pay plan to the Mayor and City Council.
The City Administrator, after consultation with department heads,
shall approve advancements and appropriate pay increases within the
approved pay plans and position classification system. The City Administrator
shall have the power to appoint and remove (in accordance with Personnel
System regulations approved by the City Council) all subordinate employees
of the City of Scott City. The City Administrator shall make recommendations
of appointment and removal of Department heads.
G. Policy Formulation. The City Administrator shall recommend
to the Mayor and City Council adoption of such measures as he may
deem necessary or expedient for the health, safety, or welfare of
the City or for the improvement of administrative services for the
City.
H. City Council Agenda. The City Administrator shall submit
to the Mayor and City Council a proposed Agenda for each Council meeting
at least forty-eight (48) hours before the time of the regular Council
meeting.
I. Boards And Committees. The City Administrator shall work
with all City Boards and Committees to help coordinate the work of
each.
J. Attend City Council Meetings. The City Administrator shall
attend all meetings of the City Council, unless excused therefrom.
K. Bid Specifications. The City Administrator shall supervise
the preparation of all bid specifications for services and equipment,
and receive sealed bids for presentation to the City Council.
L. State And Federal Aid Programs. The City Administrator shall
coordinate Federal and State programs which may have application to
the City of Scott City, and administer all grants and public funds
bestowed upon the City of Scott City and maintain adequate accounting
record thereof, subject to direction of the Mayor and the City Council.
M. Conference Attendance. The City Administrator shall attend
State and Regional conferences and programs applicable to his office,
and the business of the City of Scott City, whenever such attendance
is directed and approved by the City Council and Mayor.
N. Record Keeping. The City Administrator shall keep full and
accurate records of all actions taken by him in the course of his
duties, and shall safely and properly keep all records and papers
belonging to the City of Scott City and entrusted to his care, and
shall maintain the personnel records of the City. All such records
shall be and remain the property of the City of Scott City and be
open to inspection by the Mayor and City Council at all times. In
the event of the City Administrator's absence, all records of the
City Administrator, including the personnel records, shall be maintained
by the Mayor.
O. Permits, Etc. Granted By City. See that all franchises,
permits and privileges granted by the City are faithfully followed.
P. Miscellaneous. In addition to the foregoing duties, the
City Administrator shall perform any and all other duties or functions
prescribed by the Mayor and City Council.
[Ord. No. 162 §021.080, 8-5-1985]
A. City Property. The City Administrator shall have responsibility
for all real and personal property of the City of Scott City. He shall
have responsibility for all inventories of such property and for the
upkeep of all such property. Personal property may be sold by the
City Administrator only with approval of the City Council. Real property
may be sold only with the approval of the City Council by resolution
or ordinance.
B. Set Administrative Policies. The City Administrator shall
have the power to prescribe such rules and regulations as he shall
deem necessary or expedient for the conduct of administrative agencies
subject to his authority, and shall have the power to revoke, suspend,
or amend any rule or regulation of the administrative service except
those prescribed by the City Council. All departments under the control
of boards appointed by the City Council, shall not be subject to the
general superintending control of the City Administrator. However,
the City Administrator shall, upon request of said boards, assist
said boards in prescribing such rules and regulations as the boards
deem necessary or expedient for the conduct of their affairs.
C. Coordinate Departments. The City Administrator shall have
the power to coordinate the work of all the departments of the City,
and, at times of an emergency, shall have authority to assign the
employees of the City to any department where they are needed for
the most effective discharge of the functions of City Government.
D. Investigate And Report. The City Administrator shall have
the power to investigate and to examine or inquire into the affairs
or operation of any department of the City under his jurisdiction,
and shall report on any condition or fact concerning the City Government,
requested by the Mayor or City Council.
E. Power To Overrule; When. The City Administrator shall have
the power to overrule any action taken by the head of a department,
which is not under the control of a board appointed by the City Council.
F. Appear Before The City Council. The City Administrator shall
have the power to appear before and address the City Council at any
meeting.
G. Powers Shall Not Supersede Mayor; City Council. At no time
shall the duties or powers of the City Administrator supersede the
action by the Mayor and City Council.
[Ord. No. 162 §021.090, 8-5-1985]
No individual member of the City Council shall directly interfere
with the conduct of any department or duties of employees subordinate
to the City Administrator except at the expressed direction of the
City Council, pursuant to an authorized vote at a Council meeting,
or with the approval of the City Administrator. The word "interfere",
as used in this Section means any act which tends to countermand an
order or direction of the City Administrator or any act which directs
an employee to take any action not authorized by the City Administrator.