[Adopted 2-17-2015 by L.L. No. 1-2015.]
The purpose of this chapter is to protect the public health,
safety and welfare by regulating certain gatherings of 500 or more
persons within the Town of Maine.
The following activities shall not require event permits:
A. Those activities which fall under the mass gatherings law, as defined by Chapter
326 of the Code of the Town of Maine.
B. Processions, assemblages, or parades that are licensed, regulated, or governed by Chapter
422, §
422-3D of the Code of the Town of Maine.
C. Events sponsored by the United States of America, the State of New
York, Broome County, or the Town of Maine.
D. If using Town parks, normal park activities, constituting a normal,
ordinary use of Town parks and/or other public spaces. Such activities
include group picnics, social gatherings, recreation, and those activities
which do not demand exclusive and reserved use of Town property, but
which instead occur on a first-come first-served basis. In all cases,
the Town of Maine maintains the right to utilize such spaces for scheduled
activities and events.
E. Any use specifically authorized under the Town of Maine Zoning Code,
which has obtained site plan approval, unless such event will use,
interfere with, or otherwise restrict Town property.
Those activities and events not set forth in this chapter, which
demand reserved use of Town property, shall be permitted upon receipt
of approval from the Town Board of the Town of Maine.
In order to obtain an event permit, the event permit applicant
shall provide an application to the Town Clerk which will require
the following, along with such other information as the Town shall
find necessary and proper:
A. Applicant name, mailing address, telephone number, and email address.
B. Name of sponsoring organization, if any, along with the name, mailing
address, telephone number, and email address of a contact person within
the sponsoring organization.
C. Name(s) of on-site event manager(s), and emergency telephone number(s).
D. A description of the event.
E. Website address of the event, if available.
F. Date(s) and time(s) of the proposed event, including times at which
set up prior to and clean up after the event will take place. The
event permit applicant must indicate whether or not rain dates and
times are planned for the event. If Town property is used, interfered
with, or requested, rain dates and times shall be granted subject
to availability.
G. Location of the proposed event.
H. Estimated number of event participants. Special conditions may apply
based upon the number of estimated event participants.
I. Indicate whether or not individuals will be cooking during the event,
and/or selling food.
J. Indicate whether or not the event permit applicant intends to allow
vendors to operate in the area during the event.
K. All required fees must be submitted at the time of permit application.
L. If Town property is being used, interfered with, or restricted, then
indicate the following:
(1) Whether or not access to public restrooms is requested for the event.
(2) Whether or not access to Town electricity and/or water service is
requested. If access to Town electricity is requested, the event permit
applicant must include an outline of all items which require use of
Town electricity, along with the power requirements of each item.
If access to Town water service is requested, the event permit applicant
must include a description indicating in what capacity the water will
be utilized. Access to Town electricity and/or water service may or
may not be available. Additional fees may apply if access to Town
electricity and/or water service is provided.
(3) Description of all items to be placed upon Town property and/or used
during the event, such as platforms, stages, tents, tables, chairs,
grandstands, cooking apparatuses, electrical equipment, sounds systems
and/or amplification devices.
(4) Specify the designated area or portion of Town property to be utilized.
The event permit applicant may sublet space, hire vendors, and/or
allow vendors to sell food, goods and/or merchandise as part of the
applicant's event. The event permit applicant shall remain liable
for vendor operations occurring during his/her event, and is responsible
for ensuring that all vendors have obtained the documentation necessary
to conduct their businesses.
The Town Code Enforcement Officer is hereby authorized to enforce
the foregoing rules and regulations, which power shall include but
not be limited to the power to issue event permits, issue appearance
tickets, and to exercise such other legal methods of enforcement of
the foregoing as the Code Enforcement Officer may deem appropriate
and necessary.