There shall be a Department of Finance, the
head of which shall be the Treasurer/Chief Finance Officer, as defined
in N.J.S.A. 40A:9-140.1 et seq., and who shall be appointed by the
Council and shall be directly responsible to the Council as custodian
and disburser of Borough funds.
The Treasurer/Chief Finance Officer shall be
the Director of the Finance Department responsible for developing,
coordinating and maintaining an integrated system of financial services
including but not limited to accounting, budgeting and financial reporting;
exercising effective control over the financial resources of the municipality;
advising on developing, coordinating and carrying out financial policies,
procedures and plans; reviewing, analyzing, evaluating and reporting
upon various program accomplishments in financial terms; advising
and assisting the Mayor and Council and Manager by supplying financial
management advice required to make decisions, in managing the municipality;
and as financial advisor to coordinate and synthesize financial and
management data so as to interpret the composite financial results
of operations to the Mayor and Council and Manager.
In conjunction with the Manager, the Treasurer/Chief
Finance Officer and Department of Finance shall:
A. Operate and maintain the central books of account
and ledgers relating to the financial transactions of all Borough
departments.
B. Operate and maintain the books, records and procedures
required for an encumbrance system of budget controls.
C. Install and supervise such fiscal management procedures,
reports and controls as shall be required by law.
D. Maintain and preserve pertinent personnel information
relate to each employee, including civil service actions and certifications,
in permanent Borough records.
E. Assist the Manager as required in the maintenance
of management controls, preparation of the budget and otherwise, as
required by the Manager.
F. Serve as the Borough's municipal financial officer.
G. Advise and assist the Manager with respect to financial
matters.
H. As requested by the Manager, advise and assist the
Council with respect to financial matters.
I. Pre-audit and control all claims and demands against
the Borough.
J. Have custody of the funds of the Borough and pay and
disburse therefrom upon approved vouchers and warrants of the Borough
subject to the requirements of the code.
K. Make reports to the Manager and Council at least quarterly
or monthly if requested by Council on all current fund and all water
utility receipts, expenditures, commitments and unexpended appropriations
and as required by law.
L. Have custody of all investments and invested funds
of the Borough or in its possession in a fiduciary capacity, except
as otherwise provided by law; and keep such investments and invested
funds safely invested and report thereon to the Council and Manager
not less than once a month.
M. Deposit all Borough moneys received by him/her in
depositories authorized by the Council and timely according to law.
The Treasurer/Chief Finance Officer shall prepare and administer a central payroll for all officers and employees paid out of Borough funds pursuant to the provisions of §
2-118 of the code.
The Treasurer/Chief Finance Officer all install,
maintain and enforce procedures to control access to all safes, depositories
and safe deposit facilities used by any Borough department to store
money, negotiable securities or other financial documents.