[Adopted 3-12-1973 by Ord. No. 368]
The office of Borough Manager is hereby created by the Borough of Coudersport,
subject to the right of the Borough Council to abolish said office at any
time by ordinance.
[Amended 3-11-1974 by Ord. No. 377; 7-8-1987
by Ord. No. 474]
The Manager shall be appointed by a majority of all of the members of
the Council of the Borough of Coudersport to serve until his successor is
elected and qualified for office. The said office shall be held by the Manager
during the pleasure of Council. In the event of a vacancy, the Borough Council
shall elect a replacement by a majority vote of all of its members for the
unexpired term. The Manager may be removed at any time by a majority vote
of all the members of the Borough Council.[1]
[1]
Editor's Note: Section 3 of Ord. No. 368, which previously followed
this section, was repealed in its entirety 7-16-1976 by Ord. No. 395.
[Amended 7-8-1987 by Ord. No. 474]
Before entering upon his duties, the Manager shall give a bond to the
Borough with a bonding company as surety, to be approved by the Borough Council
in the sum of $50,000, conditioned for the faithful performance of his duties.
The premium shall be paid by the Borough. The bond of the Borough Manager
may be included in and covered by any comprehensive bond now or hereafter
in force or effect for all Borough employees of $50,000.
The salary of the Borough Manager shall be fixed from time to time by
ordinance or resolution.
[Amended 3-11-1974 by Ord. No. 377; 1-11-1984
by Ord. No. 447; 7-8-1987 by Ord.
No. 474]
The Borough Manager shall be the Chief Administrative Officer of the
Borough. He shall be responsible to the Borough Council for the proper administration
of all affairs of all the departments of the Borough except police. His powers
and duties shall relate to the general management of all Borough business
not expressly or by statute or by ordinance imposed or conferred upon other
officers including the following:
A.
Supervisory duties.
(1)
He shall supervise and be responsible for the activities
of all municipal departments except police.
(2)
He shall confer with department heads and crew foreman
in the performance of the following duties:
(a)
Develop objectives within each department, develop projects
to meet objectives which Council has approved, and develop priorities for
specific projects to accomplish these objectives.
(b)
Coordinate the objectives and projects of the individual
departments.
(c)
Participate in the planning and approve work schedules
and assignments for each department including streets, water, sewer, and administrative
staff.
(d)
Prepare recommendations, background information, and
cost/labor estimates for projects for presentation at monthly council meetings.
(e)
Inform department heads and the crew foreman of planned
objectives and projects approved by Council.
(3)
He shall present to Council by the March meeting of each
year a schedule of construction and major repair projects, with estimated
costs for Council approval.
(4)
He shall be responsible for the completion of Council
approved objectives and projects and see that such work meet the standards
of Borough, county, state, or other authorities.
(5)
He may delegate responsibilities and authorities to those
under his supervision to carry out assigned functions and duties.
(6)
He shall design, and on Council approval, administer
personnel policies including:
(a)
Job descriptions.
(b)
Standards of conduct and performance.
(c)
Operating procedures.
(d)
Personnel evaluations by foremen or department heads.
(e)
Negotiate wage scales for each appointed position as
delegated by Council.
(f)
Employees benefit plan.
(g)
Training programs for Borough employees.
(h)
Recommend changes in the Borough's administrative structure
to reflect changing needs and economic conditions.
(7)
He shall, when necessary for the Borough interests, suspend
employees for up to three days, and shall report his actions to Council immediately,
and at Council's direction he will then:
(8)
He may employ, on Council approval, experts and consultants
to perform work and to advise in connection with any of the functions of the
Borough.
(9)
All complaints regarding services or personnel of the
Borough shall be referred to the office of the Manager after the immediate
Supervisor's failure to resolve the problems in a timely manner.
B.
Administrative duties.
(1)
Budget.
(a)
He shall prepare and submit to the Borough Council before
the close of the fiscal year, or on such alternate date as the Borough Council
shall determine a budget for the next fiscal year and an explanatory budget
message. In preparing the budget, the Manager, or an office designated by
him, shall obtain from the head of each department, agency, board, or officer
estimates of revenue and expenditures and other supporting data as he requests.
The Manager shall review such estimates and may revise them before submitting
the budget to the Borough Council.
(b)
He shall be responsible for the administration of the
budget after its adoption by the Borough Council.
(c)
He shall make a monthly report of revenues and expenditures,
to Council, and a summary of the financial condition of the Borough including
such reports as Council should request.
(d)
He shall submit to the Borough Council as soon as possible
after the close of the fiscal year, a complete report on the financial and
administrative activities of the Borough for the preceding year.
(2)
Transactions.
(a)
He shall perform the duties of the Borough Treasurer
according to the provisions of the Borough Code.
(b)
Purchasing, under and administering contracts.
[1]
He shall receive requisitions with recommendations as
to type, quantity, source, and price from department heads and other officials
of the Borough.
[2]
He shall purchase all supplies and equipment for the
various departments, agencies, boards, and offices of the Borough.
[3]
No purchase greater than $500 on a noncumulative basis
shall be made without prior Council approval.
[4]
He may issue rules and regulations governing purchasing
procedures within the administrative organization as approved by Council.
[5]
He shall let and administer contracts:
[6]
No purchase shall be made, or obligations incurred for
any item or service which exceeds the current budget appropriation without
a supplemental appropriation by Council.
[7]
He shall not have the authority to make any purchase
or let any contract where, according to Borough Code, advertising for bids
is required, unless prior Council approval is gained.
(3)
Secretarial.
(a)
He shall perform the duties of the Borough Secretary
according to the provisions of the Borough Code.
(b)
He shall prepare the agenda for each meeting of the Borough
Council and supply facts pertinent thereto.
(c)
He shall receive and respond to communications from individuals,
organizations and other government agencies and report on such to Council.
(d)
He shall prepare and submit to other government agencies
such reports, forms, and applications as they may require of the Borough.
(4)
He shall see that the provisions of all franchises, leases,
permits, and privileges granted by the Borough are observed.
C.
General duties.
(1)
He shall keep Council informed as to the business of
the Borough and its agencies, and submit reports requested by Council.
(2)
He shall attend all meetings of the Borough Council and
its committees with the right to take part in the discussion, and shall receive
notice of all special meetings of the Borough Council or its committees.
(3)
He shall conduct the business of the Borough and its
administrative organization so as to promote the best interests of the Borough.
(4)
He shall make such recommendations to the Borough Council
as he may deem necessary or expedient for the health, safety, or welfare of
the community or for the improvement of administrative services.
(5)
He shall investigate and make recommendations to Council
concerning state, and federal, and private grants and aid programs and pursue
such grants and aid as approved by Council.
(6)
The Borough Manager shall perform such other duties as
may be required by the Council not inconsistent with the law or Borough ordinances.
The Borough Manager shall devote his entire time to the discharge of
his official duties.
In case of accident, disaster, or other circumstance creating a public
emergency, the Borough Manager may award contracts and make purchases for
the purpose of meeting said emergency; but he shall file promptly with the
Council a certificate showing such emergency and the necessity for such action,
together with an itemized account of all expenditures. No such emergency action
shall be taken which is contrary to law.
If the Manager becomes ill or needs to be absent from the Borough, he
shall designate one qualified member of his staff to perform the duties of
the Manager during his absence or disability. The person so designated shall
not perform these duties for a period longer than two weeks without the approval
of the Borough Council.
[Amended 1-11-1984 by Ord. No. 447; 7-8-1987
by Ord. No. 474]
Any vacancy in the office of Borough Manager shall be filled by election
of a majority of the members of Borough Council.
[Added 7-8-1987 by Ord. No. 474]
All references, within this article, to the male gender shall be considered
to be neutral and to include the female gender.
