Borough of North Arlington, NJ
Bergen County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Mayor and Council of the Borough of North Arlington as indicated in article histories. Amendments noted where applicable.]
GENERAL REFERENCES

Civil service — See Ch. 9.

Defense and indemnification — See Ch. 19.

Length of Service Awards Program — See Ch. 36.

Longevity pay — See Ch. 40.

Officers and employees — See Ch. 48.

Police Department — See Ch. 54.

Public Works Department — See Ch. 58.

ARTICLE I
Establishment of Policies (§ 51-1 — § 51-9) 

ARTICLE II
Borough-Owned Vehicles (§ 51-10 — § 51-17) 

[Adopted 11-10-2005 by Ord. No. 1946]

§ 51-1
Preparation and adoption of policies. 

§ 51-2
Applicability; conflict with other laws and regulations. 

§ 51-3
Job titles and salary ranges. 

§ 51-4
Effect of policies; amendments. 

§ 51-5
Employment at will. 

§ 51-6
Employment Attorney. 

§ 51-7
Implementation. 

§ 51-8
Adoption of policies; applicability. 

§ 51-9
Enforcement. 

The Personnel Policies and Procedures Manual will be prepared by the Borough Attorney, and once completed, will be adopted as part of this chapter.

The Personnel Policy and Procedures Manual shall apply to all Borough officials, appointees, employees, volunteers, and independent contractors. In the event that there is a conflict between said personnel practices and any duly adopted and lawful collective bargaining agreement, personnel services contract or federal or state law, the terms and conditions of that contract or law shall prevail. In all other cases, the practices adopted pursuant to this chapter shall prevail.

The governing body shall, by ordinance, establish titles for public employment by the Borough and salary ranges for Borough employees. Said titles shall conform to the New Jersey Civil Service Act and regulations promulgated by the New Jersey State Department of Personnel.

The Personnel Policy and Procedures Manual is intended to provide guidelines covering public service by the Borough employees and is not a contract. The provisions of the Manual may be amended and supplemented from time to time without notice and at the sole discretion of the governing body.

To the extent permitted by law, employment practices for the Borough shall operate under the legal doctrine known as "employment at will."

An Employment Attorney is hereby appointed to advise the Borough in personnel matters.

Editor's Note: The name of the Employment Attorney appointed as set forth in the uncodified Ord. No. 1946 is on file in the Board Offices.

The Administrator or, in his or her absence, the Borough Clerk, and all managerial/supervisory personnel, are responsible for these employment practices. The Borough Clerk, along with the Employment Attorney, shall assist the Administrator in the implementation of the policies and procedures in the Manual.

The Borough of North Arlington shall by resolution adopt and amend from time to time personnel policies and procedures, including rules concerning the hiring and termination of employees, terms and conditions of employment, and regulations required to comply with applicable federal and state employment-related law. The personnel policies and procedures adopted pursuant to said resolutions shall be applicable to all officials, appointees, employees, prospective employees, volunteers and independent contractors of the Borough.

The Administrator or, in his or her absence, the Borough Clerk shall be responsible to implement and enforce the personnel practices adopted by ordinance or resolution authorized pursuant to this article.

[Adopted 4-24-2008 by Ord. No. 1996]

§ 51-10
Purpose and scope. 

§ 51-11
Applicability. 

§ 51-12
Definitions. 

§ 51-13
Borough vehicle policy. 

§ 51-14
Assignment of Borough vehicles. 

§ 51-15
Borough vehicle use. 

§ 51-16
Exemptions. 

§ 51-17
Disciplinary action. 

The purpose of this article is to set forth the guidelines under which Borough of North Arlington ("Borough") vehicles will be authorized to Borough personnel and the guidelines under which Borough vehicles may be used.

Employees whose employment is regulated by a collective bargaining agreement ("CBA") are subject only to those provisions of this article not specifically regulated by a CBA.

As used in this article, the following terms shall have the meanings indicated:

BOROUGH VEHICLE
Those automobiles, trucks, vans or other self-propelled equipment owned, rented or leased by the Borough and licensed for travel on a public way.

It is the policy of the Borough that certain positions require or are entitled to employee access to Borough vehicles. Said vehicles are not personal vehicles and are not for personal use. Borough vehicles should be viewed as belonging to the citizens of North Arlington and are assigned solely for purposes consistent with providing services to those citizens.

The assignment of Borough vehicles is based upon job description. Borough vehicles available for this purpose may be assigned in a manner consistent with Borough workload and employee function. The assignment of vehicles may be rescinded by the Borough Administrator at any time.

A. 

Borough vehicles may only be used for legitimate Borough business. Vehicles may be taken home only upon the advance approval of the Administrator, except that department heads may also grant temporary approval to facilitate responses to after-hours emergency calls. When an employee takes home a Borough vehicle, it is to be utilized only for Borough business. The above provision shall not apply to those personnel who are required to be first responders to Borough emergencies, including, but not limited to, the Police Chief and Fire Chiefs.

B. 

Borough vehicles shall not be used to transport any individual who is not directly or indirectly related to Borough business. Passengers shall be limited to Borough employees and individuals who are directly associated with Borough work activity (Borough members, consultants, contractors, etc.). Family members shall not be transported in Borough vehicles. A North Arlington employee who is also employed by another governmental entity may utilize a Borough vehicle for that employment only if the employment is pursuant to an interlocal agreement between the Borough and the other governmental entity. The above provision shall not apply to those personnel who are required to be first responders to Borough emergencies, including, but not limited to, the Police Chief and Fire Chiefs.

C. 

Vehicles should contain only those items for which the vehicle is designed. The Borough shall not be liable for the loss or damage of any personal property transported m the vehicle.

D. 

Employees are expected to keep Borough vehicles clean and to report any malfunction or damage to their supervisors immediately.

E. 

Employees may not operate Borough vehicles under the influence of alcohol, illegal drugs or prescription drugs or medications which may interfere with effective and safe operation.

F. 

Employees who operate Borough vehicles must have a valid motor vehicle license issued by the state of their current residence and may be required to provide proof of a valid motor vehicle license once every six months.

G. 

Employees driving Borough vehicles shall obey all applicable traffic and parking regulations, ordinances and laws, including, but not limited to, laws regarding cellular telephone usage.

(1) 

Employees who incur parking or other fines in Borough vehicles will generally be personally responsible for a payment of such fines, unless the payment of such fines is approved by the Borough Administrator.

(2) 

Employees who are issued citations for any offense while using a Borough vehicle must notify their supervisor immediately, when practicable, but in no case later than 24 hours. Failure to provide such notice will be grounds for disciplinary action in accordance with § 51-17 of this article.

H. 

Vehicles are to be used within a fifteen-mile radius of the Borough of North Arlington. No employee may use a Borough vehicle for out-of-the-state use, or in a location outside the fifteen-mile radius, without advance approval of the Borough Administrator. The fifteen-mile use limitation shall not apply to those personnel who are required, as part of their job description, to be first responders to Borough emergencies, such as the Police Chief, Fire Chiefs or Superintendent of the Department of Public Works.

This article is intended to provide a basic framework governing the use of Borough vehicles and, as such, cannot contain procedures governing every situation that might arise. Employees seeking clarification of or exemption from the provisions of this article should contact the Borough Administrator, who will provide such clarification and may authorize exceptions to this article under mitigating circumstances. Such preapproval is required in order to avoid discipline for a violation of terms hereof.

Failure to comply with any of the provisions of this article may result in disciplinary action up to and including removal of Borough vehicle privileges, suspension and/or termination from Borough service.