[Adopted 5-26-1975 as Sec. 2-6 of the 1975 Code]
The Borough Clerk shall serve as Clerk of the Council. He shall attend all meetings of the Council and keep the minutes of the proceedings of the Council. The minutes of each meeting of the Council shall be signed by the officer presiding at the meeting and by the Clerk.
A. 
The Clerk shall record all ordinances in books to be provided for that purpose. After each ordinance he shall record and certify the proof of its publication as required by law. Each ordinance so recorded shall be signed by the Mayor and the Clerk, who shall attest that it was adopted on a date stated, and when so signed the recorded copy shall be deemed to be a public record of the ordinance. Any omission by the Clerk or the Mayor to record, sign or certify shall not impair or affect the validity of an ordinance which has been duly adopted.
B. 
Periodically, as determined by the Council, the Clerk shall compile at least two copies of all ordinances that have been adopted since the previous Code or supplement and forward them to a company selected by the Council to prepare a supplement to the Code.
C. 
The Clerk shall compile annually, in the order of their adoption, all resolutions adopted by the Council during the year and shall preserve them.
The Clerk shall have custody of and safely keep all records, books and documents of the Borough, except those committed by ordinance to any other office or transferred thereto by the Mayor and Council. He shall, upon request and upon the payment of the fees prescribed therefor by the Council for the use of the Borough furnish a certified copy of any such paper in his custody under the Corporate Seal of the Borough.
The Clerk shall maintain a record of all real property which the Borough may acquire, sell, or lease. The records shall be in such form and contain such information as the Division of Local Finance in the Community Affairs of the State of New Jersey shall prescribe. It shall be available for inspection in the office of the Clerk.
The Clerk shall cause the Corporate Seal of the Borough to be affixed to instruments and writings when authorized by ordinance or resolution of the Council or when necessary to exemplify any document on record in his office, or to certify any act or paper which, from the records in his office, appears to have been a public act of the Borough or a public document. He shall not affix the Seal or cause or permit it to be affixed to any other instrument or writing or other paper unless required by law, ordinance or resolution of the Council.
The Clerk, subject to the supervision of the Mayor and Council, shall:
A. 
Be the depository for and custodian of all official surety bonds furnished by or on account of any officer or employee, except his own bond which shall be placed in the custody of the Treasurer; all insurance policies upon or with respect to risks insured for the benefit of the Borough or to protect it against any claim, demand or liability whatsoever; and all formal contracts for work, labor, services, supplies, equipment and materials to which the Borough may be a party.
B. 
Be the depository for and have custody of all performance bonds running to the Borough as obligee, or any other form of security given by any contractor, subdivision developer or other person on account of work done or to be done in or for the Borough.
C. 
Have custody of all leases of property owned or rented by the Borough.
D. 
Report to the Borough Council annually, at such time as the Council may require, on the coverage, expiration date and premium of each surety bond and contract of insurance; the nature and terms of outstanding leases, the rent reserved by each and their respective expiration dates.
No rule or general regulations made by any department, officer, agency or authority of the Borough, except such as relates to the organization or internal management of the municipal government or a part thereof, shall take effect until it is filed with the Borough Clerk. The Clerk shall maintain a current compilation of all such rules and regulations which shall be available for public inspection in his office during business hours.
In addition to such other functions, powers and duties as may be prescribed by ordinance and subject to the supervision and direction of the Mayor and Council, the Clerk shall:
A. 
Perform all the functions required of municipal Clerks by the General Election Law (Title 19 of the Revised Statutes) and any other law or ordinance.
B. 
Administer the provisions of Borough ordinances with reference to the licensing of occupations and activities for which licenses are required by law or ordinance to be obtained from the Clerk.
C. 
Have such other, different and additional functions, powers and duties as may be prescribed by law or ordinance or delegated to him/her by the Mayor and Council.