[Adopted 9-8-1997 by Ord. No. O-07-1997]
The balance sheet provided with the Annual Audit
is sufficient.
A copy of all bank reconciliations is to be
provided to the Council by the 20th of the month following the end
of each quarter.
All bank statements are to be provided for review
by the Chairman of the Council by the 20th of each month.
[Adopted 12-12-2011 by Ord. No. O-08-2011]
The purpose of the City Discretionary Fund Policy is to define
the acceptable practice governing the approval, expenditure and accounting
of discretionary funds designated for the Mayor and Council.
As used in this article, the following terms shall have the
meanings indicated:
CITY PURPOSE
A public purpose activity or service that is open to all
members of the public without restriction and does not promote a particular
religion.
DISCRETIONARY FUNDS
Funds appropriated in the executive and legislative sections
of the City's budget that are recorded as a line item for use
by the Mayor and Council at his or her own discretion.
PERSONAL USE OR BENEFIT
Any use or benefit that does not directly or indirectly contribute
to the City's overall well-being through partnership building,
financial collaborations or other functions.
The Mayor and Council set the dollar amount of the discretionary
funds during the yearly budget process. The funds must be used for
a City purpose.
The following items are considered approved expenditures for
use of City discretionary funds:
A. In the event of a death of an elected official, former official,
current or former City committee member or advisory committee member,
employee or his or her immediate family member or an elected official
of a neighboring municipality, the Mayor or Council may choose to
purchase flowers, cards or other bereavement items;
B. Travel to and from a meeting with municipal, county, state and federal
officials or other City business;
C. To support events and activities that promote Glenarden as an emerging
city for families and businesses; and
D. To support educational opportunities or initiatives for the residents.
Discretionary funds may not be used for the following:
C. Contributions to an organization where the Mayor, Council member,
or a family member currently serves as an employee, officer, or board
member.