[Adopted 5-28-1974 by Ord. No. 628 (Articles I and III of Chapter 17 of the 1966 Code)]
[Amended 12-28-1984 by Ord. No. 868]
There are hereby established and hereby confirmed
the following offices of the Borough of Emerson, which shall have
the powers and perform the duties herein set out:
A.
Administrative Assistant.
(1)
The Administrative Assistant to the Mayor and Council,
hereinafter called the "Administrative Assistant," shall generally
be the Administrative Assistant to the Borough Administrator and to
the Mayor and Council. The Administrative Assistant shall perform
such duties as from time to time may be assigned or designated to
him/her by the Mayor and Council and/or the Borough Administrator
or any committee thereof or any member thereof, within such committee's
or member's appropriate jurisdiction.
(2)
The Administrative Assistant shall in the performance
of all duties act under the direct and immediate control and supervision
of the Borough Administrator and the Mayor and Council and/or any
committee or member thereof within their appropriate jurisdiction.
(3)
The Borough Clerk may and customarily should be appointed
the Administrative Assistant.
(4)
The Administrative Assistant shall assist the Borough
Administrator as a liaison between the Mayor and Council and all Borough
officials, departments, boards and committees, and he/she shall also
assist the Borough Administrator as liaison between all Borough officials,
departments, boards and committees inter se.
(5)
The Administrative Assistant shall be directly under
the supervision of the Borough Administrator and shall perform such
duties and functions as are regularly assigned to him/her by the Borough
Administrator.
(6)
The Administrative Assistant shall have, in the absence
or disability of the Borough Administrator, all the Borough Administrator's
rights and be entitled to perform all his/her duties and assume all
his/her responsibilities.
[Amended at time of adoption of Code (see Ch. 1, General
Provisions, Art. I)]
B.
Deputy Borough Clerk.
(1)
The Deputy Borough Clerk shall have, in the absence
or disability of the Borough Clerk, all the Clerk's powers and rights
and be entitled to perform all his/her duties and assume all his/her
responsibilities.
(2)
Whenever the hand and seal of the Deputy Borough Clerk
of this Borough shall appear upon any instrument or document of this
Borough, it shall be conclusively presumed that the Borough Clerk
was absent or incapacitated and the Deputy Borough Clerk executed
and sealed such instruments pursuant to the authority of this article.
C.
Deputy Borough Tax Collector.
(1)
The Deputy Borough Tax Collector shall have, generally,
all the rights, duties and obligations of the Borough Tax Collector
to be exercised under his/her direct and immediate supervision and
control and to be exercised by the Deputy Borough Tax Collector independently
in the event of the Borough Tax Collector's death, absence or disability.
(2)
The Deputy Borough Tax Collector's authority to act
independently shall cease when the Borough Tax Collector returns or
resumes his/her duties or a new Tax Collector is elected or appointed
to fill the vacancy caused by death.
All the offices set out in § 57-10 hereof shall be appointed by the Mayor of the Borough of Emerson with the consent of the Borough Council.
[Amended 12-28-1984 by Ord. No. 868]
The term and compensation of the offices first
appointed under this article shall commence on January 1, 1985.
A.
There is hereby established the position of Deputy
Borough Clerk in the Borough of Emerson.
B.
Duties.
(1)
The duties of the Deputy Borough Clerk shall be to
assist the Borough Clerk in the following duties:
(a)
Keeping the official minutes of meetings.
(b)
Maintaining a proper record of all ordinances.
(c)
Acting as custodian of all records which may
be entrusted to him (her) by the governing body or by law.
(d)
Performing such duties of a recording or clerical
nature as may be required of him (her) by the governing body or statute.
(e)
Signing all warrants or warrant checks.
(f)
Issuance of licenses for dogs, cats, etc., within
his (her) jurisdiction.
(g)
Certification of the budget and other documents
when required.
(h)
Maintaining a proper cash receipts record of
all receipts and disbursements to the Municipal Treasurer.
(i)
Maintaining an insurance register to incorporate
information relative to insurance policies and surety bonds.
(j)
Maintaining a record of all deeds and foreclosure
deeds and the disposition of same.
(k)
Maintaining a record to contain printed copies
of all legal advertisements.
(2)
In addition, the Deputy Borough Clerk shall perform
all other duties as prescribed by the Borough Clerk, including the
right to act as Borough Clerk during illness, absence or incapacity
of the Borough Clerk.
C.
Appointment. The Deputy Borough Clerk shall be appointed
by the Mayor with the advice and consent of the Council, and said
appointment shall continue during good behavior and efficiency and
may only be removed for cause. The Deputy Borough Clerk shall not
be removed for political reasons.
A.
There is hereby established the position of the Deputy
Tax Collector of the Borough of Emerson.
B.
Duties.
(1)
The duty of said Deputy Tax Collector shall be to
assist the Borough Collector in the following duties:
(a)
Depositing all funds of the Borough received
in the officially designated depository within 48 hours of their receipt.
(b)
Maintaining a cashbook record of all receipts,
showing date of receipt, source and classification, i.e., year of
tax or other category.
(c)
Paying over to the Borough Treasurer the receipts
of each month on or before the first of the succeeding month, or oftener
if required by the governing body.
(d)
Maintaining a tax duplicate and posting all
receipts applicable thereto as shown by the cashbook record. Posting
all other charges and credits as may be applicable thereto, such as
County Board remissions, veterans exemptions granted by the Collector
and cancellation by the governing body and unpaid taxes accruable
to tax-title liens.
[Amended at time of adoption of Code (see Ch. 1, General
Provisions, Art. I)]
(e)
Extending balances of taxes remaining unpaid
at the close of each year; proving cashbook posting to the cashbook
record quarterly.
(f)
Maintaining a delinquent tax arrears register
to which unpaid tax balances of each duplicate are transferred and
posting all subsequent action applicable to such taxes in such register.
(g)
Holding annual tax sales for all unpaid real
property taxes remaining unpaid after July 1 of the preceding year.
(h)
Maintaining a tax-sale-list book for each sale
held.
(i)
Maintaining a tax-title-lien register for all
tax-title liens acquired by the Borough as a result of such tax sales.
(j)
Maintaining a tax-title-lien-redemption account
for those tax-title liens sold to outside buyers, which may be subsequently
redeemed, and paying out applicable redemption moneys to outside buyers
when received.
(k)
Computing and determining the amount necessary
to redeem all tax-title liens, including accrued interest.
(l)
Collecting interest on taxes paid after the
quarterly due dates at the percentage rate designated by the governing
body.
(m)
Issuance of tax-sale certificates to outside
buyers and the Borough as a result of tax sales held annually.
(n)
Reconciling the bank account with the cashbook
balance monthly.
(o)
Preparing and mailing tax bills for the current
year's taxes to each owner of record shown in the tax duplicate annually.
He should also prepare bills for improvement assessments.
(p)
Maintaining a property-acquired-by-taxes register
for Borough-owned properties acquired through foreclosure or Borough-owned
tax-title liens.
(2)
In addition, the Deputy Tax Collector shall perform
all other duties as prescribed by the Borough Tax Collector.
C.
Appointment. The Deputy Tax Collector shall be appointed
by the Mayor with the advice and consent of the Council, and said
appointment shall continue during good behavior and efficiency and
may only be removed for cause. The Deputy Tax Collector shall not
be removed for political reasons.
[Amended 11-12-1980 by Ord. No. 769]
This article shall take effect immediately after
publication as required by law and shall be retroactive and take effect
as of January 1, 1968, insofar as permitted by law.
