[Adopted 6-19-1995 by Ord. No. 95-008]
A. 
The Library Advisory Commission shall provide advice and recommendations relative to the improvement, change and level of service being provided by the Monroe County Library System to City residents in the following manner:
(1) 
The Library Advisory Commission shall inform the Mayor and City Council of the impact of City libraries on the community and make recommendations to the Mayor and City Council on City library facilities.
(2) 
The Library Advisory Commission shall advise the Director of the Monroe County Library System and make recommendations on the nature and level of service being provided by the library system to the community.
B. 
The Library Advisory Commission shall function in an advisory capacity only and shall have no authority to adopt, amend, modify, alter or rescind any rule or regulation for the management or use of City libraries.
A. 
The Library Advisory Commission shall be comprised of seven members appointed by resolution of the City Council.
B. 
Each member appointed to the Library Advisory Commission shall reside in the City of Monroe.
C. 
Members shall be from a cross section of the community and shall specifically include representatives of groups or of individuals who are interested and use the City library facilities. As closely as possible, members shall constitute a geographic representation and a representation of all segments of this community.
D. 
The term of appointment shall be three years. Appointments shall be staggered.
E. 
If any member, for any reason, resigns or relinquishes his or her membership on the Library Advisory Commission, a replacement shall be appointed by the City Council to fill the vacancy for the remainder of the unexpired term.
F. 
If any member misses three consecutive meetings without a valid excuse, he or she shall be removed. The Chairperson of the Library Advisory Commission shall notify the City Council of the removal of that person. The City Council shall designate a replacement consistent with the provisions of this section.
The Library Advisory Commission shall hold regular quarterly meetings at a date, place and time to be set by the Commission. A schedule of meetings adopted by the Library Advisory Commission shall be provided to the City Council, posted at City Hall, and available to the general public through the office of the Clerk/Treasurer.
A. 
A majority of the members of the Library Advisory Commission shall constitute a quorum and be necessary for the transaction of business. If a quorum is not present, those in attendance shall be named and shall adjourn to a later time.
B. 
All meetings of the Library Advisory Commission shall be open to the public.
C. 
Minutes of Commission meetings shall be maintained in the office of the Clerk/Treasurer. The minutes shall reflect the date, time and place of the meetings; members present or absent; a general description of all matters proposed, discussed or decided; and a record of any votes taken. Minutes of Commission meetings shall be taken by the Secretary of the Commission and filed with the office of the Clerk/Treasurer. Approval of minutes shall be considered at the next regular meeting of the Commission. Copies shall be provided to City Council.
A. 
The Library Advisory Commission shall select a Chairperson, a Vice Chairperson and a Secretary at the first quarterly meeting of each year. The Chairperson shall assume the duties of the presiding officer immediately following his or her election.
B. 
The Library Advisory Commission shall adopt written rules and procedures for the conduct of its business. These written rules shall include, but are not limited to, defining the duties and responsibilities of the Chairperson, Vice Chairperson and the Secretary. A copy of the adopted rules shall be available for public use and inspection in the office of the Clerk/Treasurer.
C. 
The Library Advisory Commission shall have the authority to participate in the City of Monroe's budgetary process, if funds are requested.
D. 
The Library Advisory Commission shall make a written report to the City Council annually in January.