It is the policy of the Valley Forge Sewer Authority to seek and obtain
multiple proposals for professional services whenever it is deemed in the
best interest of the Authority. The procedure to effectuate this policy is:
A. The staff shall have the authority to select professional
consultants where the estimated dollar amount of the contract for the project
or task is less than or equal to $10,000.
B. The staff shall obtain at least one written proposal
and submit it to the Board accompanied by their recommendation for awarding
the contract where the estimated dollar amount of the project or task is more
than $10,000 but less than or equal to $25,000. The contract will be awarded
at the discretion of the Board.
C. The staff shall obtain multiple proposals and submit
them to the Board accompanied by their recommendation for awarding the contract
where the estimated dollar amount of the project or task is more than $25,000
but less than or equal to $60,000. The contract will be awarded at the discretion
of the Board.
D. Where the estimated dollar amount of the project or task
is more than $60,000 but less than or equal to $100,000 the staff shall solicit
proposals from a prequalified group of professional consultants selected by
the Board. The staff shall submit those proposals to the Board. The contract
will be awarded at the discretion of the Board.
E. Where the estimated dollar amount of the contract for
the project or task is more than $100,000 the staff shall solicit and obtain
multiple proposals from qualified professional companies. The proposals shall
be submitted to and awarded by the Board. A contract will be awarded at the
discretion of the Board.
The following terms and phrases as used in this chapter shall have the
meanings hereinafter designated:
PROFESSIONAL SERVICES
Services provided by engineers or engineering firms, attorneys, human
resources consultants, accountants, appraisers, surveyors and other similar
professional consultants.
PROJECT OR TASK
A discrete work effort outlined by a scope of work and with a defined
beginning and end. The project or task could be the value of the professional
services contract, or in the case of engineering firms, the estimated construction
cost.