[Ord. of 04-08-2019]
A permanent Municipal Building Committee is hereby established.
[Ord. of 04-08-2019; Ord. of 6-24-2019]
(a) The Municipal Building Committee shall consist of seven members who
shall be electors of the Town. The members of said Committee shall
be appointed by the Mayor subject to the approval of the Town Council.
The initial Committee will have three members whose terms commence
on May 27, 2019, and end on January 31, 2020, and four members whose
terms commence on May 27, 2019, and end on January 31, 2022. Thereafter,
the members of the Municipal Building Committee shall serve for terms
of four years commencing February 1 and terminating January 31. Any
vacancy in any term of office of a member of the Municipal Building
Committee shall be filled pursuant to the Town Charter.
(b) As it deems necessary, with the consent of the Mayor, the Municipal Building Committee may utilize appropriate Town department heads as consultants in carrying out responsibilities set forth in §
2-144.
[Ord. of 04-08-2019]
The Municipal Building Committee shall have the following responsibilities:
(a) To undertake, supervise, manage, control and execute authorized and
funded building construction projects upon the written request and
authorization of the Town Council.
(b) To advise, consult with and make recommendations to the Town Council,
Board of Finance, Board of Education, Planning Commission, Zoning
Commission, Park and Recreation Commission, and other Town boards,
commissions, agencies and departments concerning the scope, cost and
feasibility of both contemplated and approved municipal building construction
projects.
(c) To negotiate and recommend to the Town Council the approval and execution
of architect, construction and other contracts for municipal building
construction projects which are within its jurisdiction and for which
necessary funds have been appropriated.
(d) To have all other powers which are necessary to enable it to perform
its duties as herein set forth.
[Ord. of 04-08-2019]
The procedures of the Municipal Building Committee, including
election of officers, shall be as set forth in § 701 of
the Town Charter, subject to the following additional requirements:
(a) Regular meetings of the Municipal Building Committee shall be held
not less than once every two months. The Committee may hold such special
meetings as it deems appropriate.
(b) The Municipal Building Committee shall maintain separate files and
records for each municipal construction project and all other matters
entrusted to it.
(1)
Said records shall include, but shall not be limited to, the
following:
a.
All preliminary and final plans for each project, together with
all modifications thereto.
b.
The preliminary budget for the project, the final budget therefor
and all change orders or other budget modifications.
c.
A statement of the scope and purpose of the project as presented
to, approved and funded at Town Meeting or at referendum, together
with any and all subsequent modifications thereto.
d.
All bid documents and modifications thereto, all bids received,
all construction contracts and change orders and all architectural
contracts and changes thereto.
e.
The itemized project budget and the itemized amount expended
to date on each construction and architectural contract and on all
other expenditures related to the project.
f.
Copies of the portion of the minutes of each meeting of the
Commission and all subcommittees thereof wherein the project was discussed
or decisions made regarding the project.
g.
Copies of all correspondence and notes with reference to the
project, except privileged communications.
(2)
Said records shall be maintained in the office of the Town Clerk
and shall be available for public inspection during normal business
hours.