[HISTORY: Adopted by the Annual Town Meeting of the Town of Bethany 5-16-1983; amended in its entirety by the Special Town Meeting of the Town of Bethany 12-7-1992. Subsequent amendments noted where applicable.]
The Town Meeting shall, by resolution, set a bid limit which shall stay in effect until modified. Except as otherwise provided in this chapter, all requisitions for expenditures over the bid limit shall require sealed bids, based upon specifications prepared at the direction of the First Selectman, Board of Education or a Public Building Committee, as applicable. Invitations to bid shall be published at least 10 days prior to the opening of said bids in a newspaper having a substantial circulation in the Town and in such other publications as the Town may choose. Said bids shall be sealed and filed by bidders and shall be opened and read aloud at a place, date and time specified in the bid requests. All bid invitations must state that the First Selectman, Board of Education or Public Building Committee, as applicable, may reject any and all bids if, in his/its opinion, it is in the best interests of the Town so to do. If the lowest bid meets all specifications and is not acceptable to the First Selectman, Board of Education or Public Building Committee, as applicable, the matter must be referred to the Board of Selectmen for its decision on whether to reject all bids or to accept a higher bid or such other action as it may deem advisable.
The Board of Selectmen may waive the provisions of this chapter pertaining to bid requirements and may authorize a negotiated contract or a shortened notice schedule if deemed by it to be in the best interest of the Town. The Board of Selectmen may also authorize bidding utilizing a restricted list of bidders if deemed in the best interest of the Town. In the case of licensed professionals, such as but not limited to architects, lawyers and engineers, bidding shall not be required but services and fees shall be negotiated.
Bulk items such as road salt, fuel, oil, clerical supplies and other similar items which may be delivered at intervals may be bid on a unit measure basis. The Board of Education may request the First Selectman to act for it in the making of such bulk purchases.
The First Selectman shall, on or before the first day of July of each year, obtain quotes of hourly rates for equipment and labor from contractors desiring to do business with the Town of Bethany. Each such hourly rate schedule shall be binding upon the submitting contractor for one fiscal year or until another submission is requested.
The Board of Selectmen may authorize the purchase without bid on contracts for goods or services which have been awarded by the State of Connecticut Department of Administrative Services Bureau of Purchases where the bidder has warranted to the state that the prices, terms and conditions will be extended to all political subdivisions within the State of Connecticut or certain districts or counties within the State of Connecticut.
Advertising for all products and services shall include, in addition to any other appropriate media sources or publications determined by the Board, public ads in any publication of substantial circulation in Bethany, within available appropriations, or on the Internet or Town website and the State of Connecticut Department of Administrative Services.
[Added 5-21-2012 ATM]