Township of Upper Deerfield, NJ Chapter 7 Claims Approval

[HISTORY: Adopted by the Township Committee of the Township of Upper Deerfield 4-6-1967 by Ord. No. 107 (Ch. 5 of the 1977 Township Code). Amendments noted where applicable.]

§ 7-1 Submission of claim.

Any person making demand for payment from the municipality shall present a detailed statement or bill to the Municipal Clerk, duly certified or supported by affidavit of the claimant or his agent.

§ 7-2 Certification that materials have been received or services rendered. [1]

It shall be the duty of the Chief Finance Officer or Township Administrator to see that the signature of the officer or employee who has been duly designated by the local unit to certify that the materials have been received by or the services rendered to the local unit appears on every claim.

[1] Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. I).

§ 7-3 Preliminary approval of claim; submission to governing body. [1]

Claims shall then be presented to the Finance Committee, which, if satisfied the claims are proper, shall approve the same. After such approval is given, the Finance Committee shall file the claims with the Municipal Clerk, who shall then present these claims to the governing body for formal approval at a regular meeting.

[1] Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. I).

§ 7-4 Approval or disapproval by governing body.

Claims shall be considered by the governing body, which shall approve the same, except that said governing body may reject any claim presented to it, stating the reason for such rejection. Any disapproved claim shall be referred back to the Municipal Clerk with such instructions as the governing body may give at the time of disapproval.

§ 7-5 Recording of claims.

It shall be the duty of the Municipal Clerk to record all claims in the official minutes, indicating that the governing body has by formal action approved the same, with appropriate record as to any claims disapproved or rejected.

§ 7-6 Notation on approved claims.

It shall be the duty of the Municipal Clerk or such other officer as may be designated by resolution of the governing body to indicate on said claims that they have been approved for payment, with the date of approval thereof noted on the claim.

§ 7-7 Reimbursements for travel expenses.

Claims of municipal officials of reimbursement for actual and necessary traveling expenses, when authorized by the Township Committee, shall be supported by available receipts which shall be submitted with the claimant's statement or bill.

§ 7-8 Procedure for payment; records.

After the Clerk has certified that the claims have been approved, he shall turn the same over to the Treasurer or other chief financial officer, who shall forthwith prepare the necessary checks for the payment thereof, which said checks shall be signed by the Mayor and the Municipal Clerk and thereafter countersigned by the Treasurer or other chief financial officer or such other officials as may from time to time be authorized by resolution of the Township Committee according to law. After preparing checks for the payment of claims, he shall record them in proper books of account and thereafter mail or otherwise distribute the checks to the claimants.

§ 7-9 Payment issuance upon cancellation of Township Committee Meeting.

[Added 4-4-2019 by Ord. No. 803]

In the event a regularly scheduled Township Committee meeting is not held as scheduled due to cancellation or lack of quorum, the Chief Financial Officer is hereby authorized to issue payments on any recurring account as deemed necessary and appropriate with such payments being submitted for subsequent approval by the Township Committee at their next meeting.