The City Planning Board hereby adopts the following rules, regulations
and procedures relative to the conduct of its duties, as authorized
by § 27, Subdivision 13, of the General City Law.
The Chairperson (unless appointed) shall take office immediately
following his/her selection by the Board and shall hold office for
his/her respective term. The Planning Director (or designee) shall
be appointed ex-officio Secretary to the Board.
The Chairperson shall preside at all meetings, appoint committees
and perform such other duties as may be required by law or ordinance,
or as may be ordered by the Board. The Vice Chairperson (if appointed
or selected by the Board) shall act in the capacity of the Chairperson
in his/her absence. The Secretary shall maintain the minutes of each
meeting and shall have such minutes published according to the requirements
of applicable laws.
Meetings of the Yonkers City Planning Board shall be held once
a month on a set date agreed upon by all Board members. When the regular
meeting falls on a legal holiday, or when for reasons of securing
the greatest public participation the stated meeting date is impractical,
the Board shall hold a meeting on a day as close thereto as may be
agreed upon by the Board. The Chairperson shall cause to be published
annually a schedule of meetings for the calendar year. The schedule
shall contain the last date for submission for matters before the
Board. Notice of meetings shall be made by mail to the members of
the Planning Board and shall be sent to a newspaper of general circulation
at least 72 hours prior to the meeting.
Special meetings may be called by the Chairperson whenever he/she
deems advisable and shall be called by him/her at the request of the
Mayor or when so called for by a majority of the membership of the
Board. At special meetings only such business may be transacted as
is stated in the notice of such meetings. Notice of special meetings
shall be made by mail to the members of the Planning Board; however,
when mailing of notices is not possible, the meeting may be called
via telephone and/or fax transmission to the Board members. Public
notice shall be made by posting of notice of the meeting and/or by
notice to a newspaper of general circulation.
Motions shall be restated by the Chairperson. The names of the
persons making and seconding a motion shall be recorded. Voting shall
be by voice, and the individual votes shall not be recorded unless
requested by a member of the Board.
Amendments to the rules and regulations adopted for the governance
and procedures of the Board shall be made in the form of a resolution
to place such amendments on the next agenda of the Board. No changes
shall take effect until placed upon such agenda, reviewed by the city
staff and adopted pursuant to these regulations and any requirements
of applicable local and state law.